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PROGRAMME MANAGEMENT OFFICER

Nairobi

  • Organization: UN
  • Location: Nairobi
  • Grade: P-3, International Professional - Internationally recruited position
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2022-07-07

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

Monitoring the Illegal Killing of Elephants (MIKE) Programme Officer will be responsible for providing technical and administrative support for the implementation of the projects implemented by the MIKE programme of the CITES Secretariat, with a focus on the coordination, monitoring and further development of the programme’s capacity building initiatives and analytical and data management elements as required in terms of Resolution Conf. 10.10 (Rev. COP18) on Trade in elephant specimens and based on specific projects.

This will include national and site level initiatives aimed at strengthening capacity in selected focal sites and elephant range States; enhancing the analytic and data management capacity of the programme; coordination of partnerships relating to the aforementioned; and training and visibility activities. The Programme Officer will also be responsible for providing management support for the overall implementation and monitoring of the programme.

Under Direct supervision of the Project Coordinator, the Programme Officer will undertake the following duties and responsibilities:

Responsibilities

1. Assist in the development and coordination of national and site-level initiatives aimed at strengthening capacity building activities (law enforcement and conservation management) across selected focal sites and elephant range States, including:
a) Developing, refining, organizing and implementing mechanisms to assess and monitor law enforcement and conservation management capacity at national and site level.
b) Liaising with range State and implementing partners and MIKES technical staff in the design of law enforcement and conservation management capacity building programmes for focal sites, and in developing and sharing lessons learnt and best practices from programme implementation.
c) Developing and supporting national-level law enforcement and conservation management capacity building programmes in focal countries, and in developing and sharing lessons learnt and best practices from programme implementation.
d) Assisting in the further development and implementation of the MIKE online training courses, in collaboration with other CITES Secretariat responsible officers, specialist trainers and national or sub-regional wildlife training institutions as appropriate, and
e) Assisting with the further development of wildlife crime forensic investigation activities at the site and national level, as well as in the design of activities aimed at strengthening the management of the chain of custody from the site and national to international levels.

2. Provide management support for the overall implementation, monitoring and further development of the MIKE programme by:
a) Monitoring and analysing project implementation and proposing corrective actions to be implemented and, where needed, adjustments to strengthen the systems and processes implemented by the programme with due consideration of the UN / UNEP systems and requirements.
b) Communicating regularly with designated focal points in governments, implementing partners and MIKE governance structures (sub-regional steering committees and MIKE-ETIS Sub-group of the Standing Committee).
c) Preparing donor reports and reviewing project reports submitted by implementing partners.
d) Coordinating activities related to project budget and funding (programme/project preparation and submissions, progress reports, financial statements) and preparing related documents/reports (work programme, programme budget).
e) Conducting field missions, including the provision of guidance to external consultants, government officials, partners and other parties and drafting mission summaries.
f) Assisting in the development of fund-raising proposals aimed at expanding the MIKE projects and MIKE Programme initiatives to new areas, and increasing the impact in existing areas.
g) Representing the CITES Secretariat at relevant national and international fora, and presenting the MIKE Projects and MIKE Programme’s work and findings, and
h) Assisting in the supervision of General Service Staff, field staff and consultants.

3. Assist in the further development, coordination and implementation of the data collection, management, analysis and information dissemination initiatives of the programme, including:
a) Reviewing and refining monitoring tools and systems for data collection, management, analysis and dissemination.
b) Developing, documenting and deploying monitoring protocols for data collection, management, analysis and dissemination.
c) Developing and applying effective quality assurance mechanisms to ensure the accuracy, consistency and comparability of the data sets collected and analyzed in the MIKE programme.
d) Providing technical and scientific guidance and advice to elephant range States and other CITES MIKE staff aimed at strengthening monitoring systems and capacity.
e) Substantially contributing to the preparation, conduct and follow-up of technical and scientific aspects of the meetings of the MIKE-ETIS Technical Advisory Group and other technical meetings, and
f) Preparing technical reports to be considered by the relevant CITES meetings as well as other technical meetings.

4. Assist in the coordination of MIKE programme partnership activities, including:
a) Overseeing the development and implementation of partnership arrangements for all partnership categories as it relates to the support to focal sites and elephant range States.
b) Monitoring the performance of partners in accordance with partnership agreements; and
c) Providing practical advice and training on the application of MIKE protocols, UN and donor requirements and formulating priority objectives for partners’ work programmes.

5) Assist in the implementation of outreach and visibility activities for the MIKE Programme and its associate projects, including:
a) Preparing newsletters, inputs for publications and other visibility materials.
b) Further development and maintenance of the MIKE Programme website.
c) Developing other innovative activities or products designed to enhance the visibility of the projects implemented by the MIKE Programme and its activities, in collaboration with the CITES Secretariat and within the constraints of the project’s visibility budget, and
d) Overseeing the work of assigned communications specialists.

6. Undertake any other related duties as required.

Competencies

PROFESSIONALISM: Demonstrated aptitude in project management, including financial management, monitoring and evaluation in international and multi-country contexts, preferably in the developing world. Good understanding of species conservation and protected area management, including law enforcement monitoring systems. Ability to conduct data collection using various methods. Proven abilities in facilitation, project design and fund raising. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced university degree (Master's degree or equivalent) in management, environmental science, forestry or related fields is required. A first-level university degree in combination with two(2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible professional work experience in project management and administration, wildlife management, protected area management or related fields is required.

Experience implementing protected area support activities, especially training or other capacity building initiatives, is desirable.

Experience working at the international level in developing countries dealing with communications and outreach is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

NOTE: ''Fluency'' equals a rating of ''fluent'' in all four areas (read, write, speak, understand) and ''Knowledge of'' equals a rating of ''confident'' in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This is a project post. Appointment against this post is for an initial period of one (1) year and may be subject to extension. Please note that extension of the appointment is subject to satisfactory performance review, extension of the mandate and/or the availability of the project funds.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Internal Applicants – When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

On-line applications will be acknowledged where an email address has been provided. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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