Roster - Procurement Support Officer- NPSA 9

Under the overall guidance of the Resident Representative and direct supervision of the Deputy Resident Representative, the Procurement Support Officer will be responsible for the administration of the Procurement for the different Projects and the effective delivery of procurement services to obtain the best value for money. The Procurement Support Officer will manages the procurement and provides solutions to a wide spectrum of complex issues related to procurement. The Project Procurement Specialist promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

This is a national Roster for Kuwait CO. will include a list of pre-vetted, highly qualified candidates with strong expertise in the Procurement (priority for Kuwaitis) intended to fast-track recruitment processes as positions become available. After a rigorous selection process, successful candidates will be placed in the Roster. Being selected for the Roster does not guarantee a placement.  Candidates placed on the Roster will be reviewed when a relevant position becomes available and if found suitable will go through simplified selection and/or review process.

Under the overall guidance of the Resident Representative and direct supervision of the Deputy Resident Representative, the ProcurementSupport Officer will be responsible for the following functions:

1. Ensures elaboration and implementation of operational strategies for the projects;
2. Ensures efficient management of Procurement processes;
3. Ensures elaboration, introduction and implementation of sourcing strategy and e-Procurement tools;
4. Ensures facilitation of knowledge building and knowledge sharing in the CO.

 Institutional Arrangement

Under the overall guidance of the Resident Representative and direct supervision of the Deputy Resident Representative, the Procurement Support Officer will be responsible for the administration of the Procurement for the different Projects and the effective delivery of Procurement services to obtain the best value for money.

Core Competencies

• Innovation (Ability to make new and useful ideas work)

Level 4: Adept with complex concepts and challenges convention purposefully

• Leadership: (Ability to persuade others to follow)

Level 4: Generates commitment, excitement and excellence in others

• People Management: (Ability to improve performance and satisfaction)

Level 4: Models independent thinking and action  

• Communication (Ability to listen, adapt, persuade and transform)

Level 4: Synthesizes information to communicate independent analysis

• Delivery (Ability to get things done while exercising good judgement)

Level 4: Meets goals and quality criteria for delivery of products or services

Functional Competencies:

Management and Leadership

• Focuses on impact and results for the client and responds positively to feedback.
• Shows effective problem-solving and conflict resolution skills.
• Consistently approaches work with energy and a positive attitude.
• Demonstrates strong oral, written communication and presentation skills.
• Able to perform effective coaching, mentoring and facilitation roles
• Builds strong relationships with clients and external partners.
• Strong self-management skills to plan, manage, and deliver results
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities

Development and Operational Effectiveness

• Able to lead procurement processes using standard procurement methods and tools.
• Able to conduct standard training/learning exercises
• Strong project management capabilities
• Strong IT Skills
• Able to implement new systems (business side) and affect staff behavioral/attitudinal change

Knowledge Management and Learning

• Promotes a knowledge sharing and learning culture in the office.
• Contributes to UNDP practice areas
• Develops deep understanding in procurement and training/learning
• Demonstrates strong coaching/mentoring skills, regularly providing helpful feedback and advice to others in the office
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan, applies new acquired skills and can draw lessons from professional/personal experience and integrate new learning into overall approach to work.

Behavioral

• Strong interpersonal and team-based skills in a multi-cultural, multi-disciplinary and multi-sectoral environment.
• Strong networking skills to ensure effective collaborative relationships across the spectrum of internal and external stakeholders.

• 2  years of of relevant experience at the national or international level in providing in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects and establishing inter-relationships among international organization and national governments. An additional 2 years are required for bachelor’s degree holders.
• Proven experience, working in close partnership with and establishing strong relationships with a broad base of stakeholder, with a special emphasis on Government partners.
• Previous experience working with UNDP/UN or International NGOs would be an asset.
• Proven ability to use computers and office software packages, and experience in handling web-based management systems.