Project Management Support Analyst
Background Information - PSC
Peace and Security ClusterThe UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.
Background Information - Job-specific
Background Information - Mali Programme
Mali is facing a problem of weapons and explosive hazard contamination because of protracted and recent armed conflicts. The presence of explosive remnants of war (ERW), improvised explosive devices (IED) and insecure stockpiles of weapons and ammunition (obsolete, abandoned or neglected), poses a serious threat to civilians as well as to United Nations and humanitarian personnel operating in the country.
UNMAS deployed to Mali in January 2013 to conduct an emergency assessment of the situation with regard to explosive threats. In July 2013, the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established under Security Council resolution 2100 and is currently operating under Security Council Resolution 2584 (2021). In accordance with these mandates, the United Nations Mine Action Service (UNMAS) has engaged UNOPS PSC to implement a mine action programme in Mali to:
- Improve the protection of civilians and facilitate humanitarian assistance;
- Enhance national capacity to mitigate explosive threats and enable compliance with international treaty obligations;
- Reduce the explosive threat to MINUSMA and United Nations personnel.
The Project Management Support Analyst will work directly under the supervision of the Project Manager and in close collaboration with other projects. S/he will be expected to support the PM in maintaining and strengthening relationships with implementing partners, working group members, and relevant UN agencies and other stakeholders.
S/he will be responsible for the following:
● Provide assistance to Project Manager during project life cycle, contributing to activity design and development, implementation, field supervision, monitoring and evaluation, and closure, by performing the following tasks:
- Provide written inputs for reports, proposals, terms of reference, requests for proposals, or call for proposals;
- Edit and revise inputs, documents, and tables for accuracy;
- Coordinate timely receipt of required inputs from implementing partners;
- Maintain updated information table detailing any security incidents in area of operations;
- Read and provide written comments on monthly, milestone, and final progress reports submitted by partners;
- Maintain milestone schedule table to insure that activities , reporting and payments are on time according to the GSA;
- As requested, visit project activities in the field to verify reported information;
- Verify that key activity documents are up-to-date including the reporting tools and forms , such as asset right-of-use documents, IMSMA forms, asset log etc….
- Follow up and monitor the work of the implementing partner as per approved training, work plans, task orders and budget
● As assigned by the Project Manager, assume responsibility for a specific activity or task within the Project portfolio, maintain updated information about that activity/task, and be prepared to answer information requests and provide updates about upon request;
● Draft well-written, properly researched, and edited narrative inputs for reports, terms of references, and proposals, as requested, which are free of grammatical, spelling, statistical, and factual errors;
● Support coordination, organization, and reporting of working groups, focus groups, and other key meetings;
● Organize and participate in meetings with Project Manager and relevant ministries (Education, Health, Social Development) and other stakeholders;
● Support coordination of capacity development trainings and workshops by organizing events;
● Support technical (risk education, victim assistance, community violence reduction, community liaison and non-technical survey) and organizational accreditation activities for partners and potential partners;
● As assigned, travel to field locations to participate in quality assurance visits; participate in regional coordination meetings; meet with partners; participate in rapid, baseline, or impact assessment; and/or, participate in team meetings;
● Perform any other duties as might be required for the successful implementation of the projects
- Advanced university degree (Master or equivalent) in Business Administration, International Relations, Social Sciences, Developmental Studies, or similar field is required; or,
- First Level University Degree (Bachelor’s Degree or equivalent) with 2 years of relevant experience is required
b. Work Experience
- Relevant experience is defined as experience in Project Management or Project Management support, preferably with focus on planning, stakeholder management, and/or monitoring and reporting is required.
- Fluent in French (read, write and speak) is required
- Intermediate English (read, write and speak) is required
|Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
|Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.|
|Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).|
|Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.|
|Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.|
|Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.|
|Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.|
Contract type, level and duration
Contract type: Local Individual Contractor Agreement (LICA) Contract level: Local ICA 8 (ICS 8)
Contract duration: Ongoing ICA – Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance
For more details about the ICA contractual modality, please follow this link:
- Qualified female candidates are strongly encouraged to apply.
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
Background Information - UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.