The Finance Manager accurately controls and manages the implementation of accounting systems in IRC’s Louisville office and collects and processes IRC’s financial data in order to provide management, donors, grantors, creditors, and others with timely, accurate and understandable information.
· Accurately track and analyze expenses and revenue; advise leadership with the objective that annual revenue exceeds expenses for the office.
· Work with Executive Director and development team on the development of all budget proposals for grants and propose budget modifications throughout the year as needed.
· Ensure office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles.
· Review accounting transactions to ensure proper coding and record transactions within IRC’s accounting software.
· Prepare journal entries to record HQ transactions in the regional office accounting software.
· Prepare monthly financial reports and submit to IRC NY as per scheduled due dates.
· Reconcile regional offices’ database against HQ’s database on a monthly basis and investigate and resolve differences in coordination with the Regional Controller.
· Facilitate external and internal audits as needed.
· Prepare and coordinate the submission of financial reports to various donors in accordance with contractual obligations.
· Supervise the offices’ banking arrangements.
· Prepare annual and quarterly operating budgets and submit monthly cash transfer requests.
· In coordination with the Executive Director, prepare the offices’ annual operating budget in accordance with established guidelines.
· Prepare “grant-specific” monthly actual to budget report and coordinate the submission of approved reports to the Regional Director.
· May supervise a team of staff in accordance with the IRC’s People Manager Standards.
Administration & Internal Controls
· Work closely with colleagues to support efficient and effective office operations as they relate to infrastructure, contractors and vendors, inventory, equipment and supplies, protocol and procedures, and planning.
· Coordinate the protection of the organization’s assets by implementing IRC’s Internal Control procedures.
· Review current service agreements for cost effectiveness and recommend changes as appropriate.
· Maintain grant and contract files for all programs.
· Develop and/or update office procedures to increase efficiency and effectiveness.
· Other duties as assigned.
· Undergraduate degree required, preferably in related field such as Finance, Accounting, or Business Administration. Graduate degree preferred.
· At least 5 years of progressively responsible finance, budgeting, and accounting practices experience required, preferably in a grant-driven, not-for-profit, social services environment.
· Prior team management experience strongly preferred.
· Solid computer-based accounting skills, including spreadsheets and other financial related software programs.
· Proficient in general office software programs like MS Word, Excel, Email, and Internet.
· Proven ability to work as a team member in a cross-cultural environment.
· Excellent verbal and written communication skills.
· Ability to prioritize and manage time effectively.
· Fluency in English, written and spoken.
Combination of standard office environment and remote work. Occasional domestic travel up to 10%.
COVID-19 Vaccination Requirement:
In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.
Commitment to Diversity and Inclusivity:
IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.
Equal Opportunity Employer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.