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VAC-7601 Assistant Traffic Monitor

Addis Ababa

  • Organization: CTG - Committed To Good
  • Location: Addis Ababa
  • Grade: Level not specified
  • Occupational Groups:
    • Administrative support
    • Children's rights (health and protection)
  • Closing Date: 2022-07-31

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements. In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.

Role objectives

Under the direct supervision of the Transport Manager the incumbent shall perform the following duties:

  • Ensure that Drivers / Convoy Leaders carry out there duties effectively in accordance to their JD's.

  • Ensure that all the necessary permissions / documentations are promptly obtained from all the relevant govt. bodies & respective parties to operate the fleet efficiently.

  • Responsible for formulation of convoy & route planning as well as the updating of transport route matrix.

  • Constantly track & monitor the position of all trucks / convoys using HF / GPS & report any irregularities to Traffic Monitor / Transport Manager for action as required.

  • Ensure correctness & registering accurate information onto all documents & responsible to produce timely daily, weekly, monthly, quarterly & annual reports.

  • Liaise with logistics to obtain weekly / monthly transport plans to ascertain projected tonnages & measure these against actual tonnages moved.

  • Carry out effective Driver management to ascertain best / worst performing Drivers & recommend possible disciplinary action.

  • Responsible for accident management & to report any accidents within 24 hrs to all respective parties in accordance to WFP normative guidelines.

  • Ensure that any breakdown or trucks stuck are recovered in the shortest possible time frame & take the necessary action required with all parties concerned.

  • Ensure that all legal documentation & records pertaining to the vehicles are well maintained & kept up to date, with emphasis on insurance & annual inspections.

  • Ensure that all vehicles undergo regular scheduled preventative maintenance on a timely basis & that all unscheduled maintenance is carried out in the most efficient manner in close coordination of the Workshop Manager.

  • Responsible to ensure that all data is entered into the FMS pertaining to the trip modules.

  • Liaise with COG to ensure that there is an adequate pool of fully trained Drivers ready for service to replace Drivers who are unable to work or are on leave cycle.

  • Will perform any other duties as requested by immediate supervisor.

Performance criteria:

  • Make certain that down days are kept to the absolute minimum, after which, taking into consideration serviceability of the trucks, ensure that maximum utilisation is achieved.

  • Ensure that established route turn around times (expressed in days / hours) & distances (expressed in km's) are within parameters set as well as respecting the established standard night out allowances, notwithstanding abnormal circumstances, such as security.

  • Ensure that all trucks are fuelled on time & that fuel consumption figures are constantly monitored & maintained within parameters set & to report any irregularities to immediate supervisor.

  • Vehicle maintained in good mechanical condition, limited tyre wear free from any breakages in accordance to standards set by WFP.

  • Cargo loaded, securely & safely, transported from origin to destination in a secure dry environment & duly received in a good sound condition at the receiving location.

  • Complete all vehicle administrative documents (vehicle log books, waybills) accurately, correctly & in turn, hand them over to Data Clerk on a timely basis.

  • Ensure that all staff report on time for duty as per establish established working hours & sign the time sheet prepared for this purpose.

  • Ensure that both loading / unloading times are kept to a minimum acceptable level & to report any abnormal waiting times.

Project reporting

This role works under the direct supervision of the Transport Manager.

Key competencies

Qualifications & experience:

  • Completed “O” Levels in Mathematics & English as main subjects. –

  • Held the position of Assistant Traffic Monitor, or similar job in a company / NGO with at least 2 years experience gained in the relevant field.

  • Holder of a valid, clean driving licence in accordance to the vehicle category assigned to drive in accordance to national regulations.

  • 2 years minimum experience preferably 5 years gained in the relevant driver licence category.

  • Supervisory skills, good coordination & communication skills, proactive & takes own initiative with limited oversight from immediate supervisor.

  • Good working knowledge & experience working with MS Office Suite.

  • Proficient in the use of a computerised FMS.

  • Excellent command of the English both spoken & written.

Team management

This incumbent will liaise & co-operate with all other employees in fleet & logistics & persons reporting to the incumbent will be as below:

  • Convoy Leader(s).

  • Driver(s).

  • Driver Trainer.

Further information
  • Loss or damage of cargo, spares, tools or equipment as well as loss of fuel in the care of the employee shall be deducted from the salary based on CIF value or local market rate, whichever is prevailing.

  • Based on a quarterly performance evaluation, the salary payment grade shall be adjusted accordingly for the new quarter.

Disclaimer: At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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