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PPH Backend Associate (PSP), LICA6 - Brasília

Brasilia | Brazil

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Brasilia | Brazil
  • Grade: Level not specified
  • Occupational Groups:
    • Information Technology and Computer Science
    • Public, Private Partnership
  • Closing Date: 2022-07-01
This UNOPS position at LICA6 level is advertised and open to all applicants.

Candidates must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country. PPH Backend Associate

Organizational Setting and Work Relationships
Established in December 1950, the UN Agency for Refugees (UNHCR, aka ACNUR) is mandated to lead and coordinate international action to protect and assist refugees. In more than five decades, UNHCR has helped more than 68 million people restart their lives. Today, UNCHR staff in more than 130 countries continue to help and protect millions of refugees, returnees, internally displaced and stateless people.

In Brazil, UNHCR has maintained an office since 1982. In 2014, the Private Sector Partnerships (PSP) program came into inception in Brazil and is based in Sao Paulo. With seven full-time fundraisers, the PSP office is set to meet ambitious results in 2022.

One of our key priorities is to accelerate the Private Partnerships and Philanthropy (PPH) programme as there is significant opportunity to raise more funds from foundations, corporations, HNWI and major donors in Brazil. To achieve this goal, PSP is hiring an PPH Backend Associate who will support the donor acquisition activities led by the Assistant PSP Officer (PPH), as well as the cultivation and stewardship plan and prospection process in order to guarantee new partnerships.

Reporting directly to the Assistant PSP Officer (PPH) in Brazil, we are seeking a dynamic, proactive, and creative team player who will be responsible for continuing the process of building the position and managing a robust backend for the acquisition, cultivation and stewardship of corporate groups, foundations and high net-worth individuals (HNWI) against an ambitious target. This person will be expected to liaise with the local UNHCR Brazil team and with Project Support Unit (PSU) team at HQ to keep abreast of UNHCR¿s programs in Brazil and globally, the corresponding budgets, and the funding opportunities for private sector donors in Brazil and globally. They will support the coordination among units which elaborate partnerships at the UNCHCR Brazil level, produce engaging acquisition materials that will be used to prospect news donors - Elaborate donor proposals, support in the creation and deployment of fundraising products. The person will assist with donation earmarking and income recording, produce donor reports and conduct prospect research in order to regularly grow the prospect pipeline. This position is expected to support in defining individual goals for each prospect account based on history of giving and knowledge of prospect¿s potential, perform due diligence of prospect donors and elaborate a cultivation plan, produce cultivation materials, implement cultivation cycles.

Based in Brasilia, the PPH Backend Associate will be a key actor in the coordination between PSP Brazil, PSP Global, PSP Regional offices, UNHCR Brazil Branch Office and Field Offices. On their daily routine, they will be expected to elaborate stewardship plan, elaborate stewardship materials and implement stewardship cycle, support benefits grid and ensure benefits are duly delivered to donors and set up moves review and keep donor database regularly updated. The Associate is also in charge of book prospection, cultivation and stewardship meetings, support the organization of fundraising, stewardship and cultivation events and assist with donor contracts according to UNHCR¿s standard operating processes. They are also expected to elaborate and support process to identify potential major donors in the existing donor file, elaborate and implement conversion cycle to upgrade potential major donors from existing donor file - Update the CRM regularly.

Overall, this key position will raise funds together with other PPH front office positions, both with Corporate & Foundations and with HNWI and Major Donors. This is a key position to structure a relationship between the Fundraising and Programme areas.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

- As delegated by the supervisor, support the outreach to and engagement of PPH donors, and all activities relevant for the acquisition and strengthening of relationships with them, depending on the local market and philanthropic landscape.
- Support donor cultivation and stewardship by drafting and/or adapting compelling proposals, reports, fact sheets and other materials targeting PPH donors, in close collaboration with PSP¿s global teams.
- Contribute to the strategic development of UNHCR¿s engagement with the private sector.
- Prepare the necessary research and materials for meetings with prospects and donor partners and follow up with supervisor and concerned staff on meeting outcomes and due tasks.
- Support the development of donor/partner recognition and acknowledgment tools for donor partners, including. providing support with video production, press releases / conferences, and social media visibility.
- Draft letters, project concept notes, proposals, and progress reports.
- Research, archive and maintain information on donor partners and new prospects, including keeping up to date biographical information, key philanthropic activities, up to date capital information, moves and actions plans (cultivation plans), tasks and events.
- Use Salesforce database to monitor PPH activity; and support the maintenance of up-to-date records of partnerships and relationships, including tracking income raised, keeping internal calendars and plans updated, and supporting on data entry and maintenance on Salesforce.
- Undertake ongoing research and data collection to identify new prospects, highlight potential priority prospects and thus build a prospect pipeline, and support programmes to inform and recruit prospects and supporters.
- Keep informed about the local fundraising and business environment, fundraising best practices, and about issues related to humanitarian and development work which might have an impact on PPH activities, and escalate to the supervisor if needed;
- Research and monitor opportunities, and build up a calendar of deadlines and criteria ensuring that all information is captured and shared with the PPH team so that opportunities can be leveraged.
- Assist with fundraising for emergencies by supporting the development of initiatives targeting PPH donors.
- Comply with UNHCR Due Diligence Procedures, help preparing compliance screening reports for submission to PSP¿s global team.
- Support the consolidation of data and information for financial reports and presentations on income, expenditure and budgets, and similar reporting requirements.
- Support the development of private sector engagement activities and tools, including through legacies, cause-related marketing, employee engagement and other activities targeting different types of PPH donor audiences.
- Support the preparation of internal and external workshops, meetings and networking events which help the cultivation and stewardship of PPH donors, including overseeing logistical aspects; and, if required, liaise with PSP HQ to support the engagement of the market¿s PPH partners and prospects at high-level events coordinated by HQ.
- As delegated, and in collaboration with Administrative colleagues, support PPH colleagues with procurement, administrative and travel matters.
- Support the successful organization of donor missions to Field Operations.
- Assist in the creation and dissemination of promotional materials for campaigns targeting PPH Donors to ensure compatibility, timing and best results.
- Support the engagement with intermediaries by undertaking research, consolidating information and bringing matters to the supervisor as needed.

If applicable, support on the development of marketing programmes to receive Gifts in Wills targeting major donors and High Net Worth Individuals (HNWI) audiences; and support plans to nurture such audiences into including UNHCR in their will
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Marketing, Communications, Journalism,
International Relations, Economics, Business Administration,
Management, Social Sciences Fundraising,
or other relevant field
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Relevant experience with exposure to an international environment and/or with humanitarian or development organizations. Ability to produce high-quality written materials tailored to specific audiences. Ability to balance different and sometimes competing needs and deadlines. Experience in coordinating multiple stakeholders, with an ability to multi-task, manage time, and thrive in a high-pressure environment. Ability to function well in a multi-cultural environment. Knowledge of partnerships, fundraising, and/or relationships with donors and/or external partners, and/or sales, and/or marketing and communications.

Knowledge of humanitarian programming and/or UNHCR programmes and operational arrangements. Knowledge of SharePoint 365 platform. Knowledge of CRM tools, ideally Salesforce. Knowledge of specific fundraising techniques targeting PPH donors. Experience in a UN field location and/or working in a developing country

Functional Skills
PS-Fundraising materials production and management
PS-Partnerships / Individual Giving Programmes
PS-Emergency Fundraising
FR-Middle and/or Major Donor Fundraising
PS-Fundraising - High Net Worth Individuals (HNWI)
IT-Computer Literacy
CL-Multi-stakeholder Communications with Partners, Government & Community
(Functional Skills marked with an asterisk* are essential)

Language Requirements
Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Core Competencies
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation

Managerial Competencies
Empowering and Building Trust
Managing Resources

Cross-Functional Competencies
Negotiation and Conflict Resolution
Political Awareness
Stakeholder Management Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

Applications are welcome from all qualified candidates. UNHCR is committed to diversity and welcomes applications from all qualified candidates without distinction on the grounds of race, color, sex, national origin, age, religion, disability, sexual orientation and gender identity. All applications will be treated with the strictest confidentiality.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

According to the UNHCR/AI/2022/01, it is now required to all UNHCR workforce, regardless of the contract modality, to comply with health measures in response to the COVID-19 pandemic. For this reason, you will be requested to provide a proof of full vaccination scheme (three COVID-19 vaccine shots) during the recruitment process.

A competitive compensation is offered based on the on UN salary for Brazil. For reference, please access the web page of the International Civil Service Commission at The closing date of applications is 28 June 2022 (midnight Geneva time).

No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.