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Individual Consultant: Design and Development of Job Matching Portal (National only)

Manila

  • Organization: UNDP - United Nations Development Programme
  • Location: Manila
  • Grade: National Consultant - Locally recruited Contractors Agreement
  • Occupational Groups:
  • Closing Date: 2022-07-05

Background

 

General Information

Job Title:

Individual Consultant: Design and Development of Job Matching Portal (National only)

Brand:

UNDP Philippines

Duty Station:

Manila, Philippines

Contract Duration:

Aug 20, 2022 – Nov 30, 2022

Type of Contract:

Individual Consultant

Languages Required:

English, Filipino

 

  1. Project Title

 

DevLIVE+ for Planning and SDG Monitoring in Vigan City under the Building Resilience in the Philippines Project (Project Number: 129927)

 

  1. Background and rationale

 

The City Government of Vigan’s progressive outlook and commitment on public service are the main drivers of the success of the DevLIVE+ project in the locality. Prior to the implementation of the project in September 2020, the City Mayor has recognized the value of data through the DevLIVE+ for the City’s planning needs. The City Government’s accountability to the community fueled their determination to complete the project in a matter of five months. The City Government of Vigan not only invested in digital technology, but also in increasing the capability of its personnel in managing and sustaining the DevLIVE+ platform and its data.

 

The City Government of Vigan acknowledged that the DevLIVE+ project is only the start of the City’s digital transformation towards an anticipatory, agile, and adaptable governance. They have perceived the need to have integrated data and system across the City Government departments to have a more comprehensive analysis of their situation that would lead to an integrated and more responsive programs that is transparent and accountable to its people.

 

The expansion of partnership between UNDP and the City Government of Vigan aims to sustain the initial interventions and support the city’s plans of developing an integrated ICT platform for a more responsive, agile and adaptive governance. Consistent with the intended results of the earlier partnership, this second phase will solidify administrative policies and decisions of the local chief executive for more inclusive development, poverty reduction, disaster risk reduction and crises prevention and management that are guided by local evidence-based vulnerability and exposure data and information. This initiative is expected for the community to promote and ultimately contribute towards the achievement of the SDGs.

 

IMPORTANT:

Offerors must upload in one (1) file the documents mentioned above.

Templates for a) P11 Personal History Form and b)  Offeror's Letter to UNDP Confirming Interest and Availability and Financial Proposal (Annex 2) are available through the link below. UNDP General Terms and Conditions for Individual Contractors  are also available:

http://gofile.me/292aN/FJEcICt8l

Incomplete submission of required documents may result in disqualification.

Please see the deadline of submissions above.

Because of the volume of applications UNDP receives, only shortlisted offerors will be notified.

Duties and Responsibilities

  1. Scope of Work

 

One component of this project is to develop the city’s Job Matching Portal to ensure the timely and efficient delivery of employment service by the City Public Employment Services Office (PESO). The Job Matching portal shall provide an online venue to match job seekers and jobs posted by the city’s Human Resource and Management Office (HRMO) and private enterprises.

 

The Web Developer shall carry out the following tasks which span website development, hosting, content management, maintenance and capacity building tasks for the job matching portal:

 

  1. Procurement of domain, hosting, and licenses to be used for the Job Matching Portal.  Licenses and credits should be enough to keep the portal operational for at least 3 months after turnover.
  2. The Consultant shall perform the following items based on each listed feature within the platform overview:
    1. Project scoping and requirements gathering
    2. Project Framework
    3. UI/UX Design and UI/UX review with Vigan City
    4. Development or customization of an off the shelf product
    5. System Testing and User Acceptance Testing: Test cases will be prepared for system testing. The test cases and test results will be shared with the City Government of Vigan. With each release, a bug tracker will also be shared where the City Government of Vigan can report any bugs it identifies.
  3. Deployment and technical support to pilot run
  4. Adjustments and fixes based on feedback from Vigan City after releases.
  5. Creation of an administrator’s manual which shall include Recommendations for maintenance and operation of the Job Matching Portal
  6. Creation of an online user’s guide or inclusion of instructions in the web pages
  7. Training of at least ten (10) users on use of the portal covering all the user types

 

The results of the Digital Service Design Lab (DSDL) conducted with Vigan City shall be the basis of the Job Matching portal design. The following users and use cases shall be supported:

User

       Use cases

Job Seeker

  1. Self-registration
    1. Email verification
  1. Login
  1. Update profile
    1. Description
    2. Education
    3. Skills
    4. Work history
    5. CV (file upload)
  1. Delete account
  1. View job postings
  1. Search job postings using search criteria
    1. Employer name
    2. Employer location
    3. Industry
    4. Occupation
    5. Job title
    6. Salary range
  1. Apply for a job
  1. View status of jobs applied for

Employer

  1. Self-registration (subject to PESO admin approval)
  1. Receive email notification of registration approval
  1. Update employer profile
  1. Delete employer profile
  1. Create job posting
    1. Description
    2. Location
    3. Industry
    4. Occupation
    5. Job title
    6. Salary range
  1. Receive email notification of job posting approval/disapproval
  1. View job posting
  1. Update job posting
    1. Description
    2. Location
    3. Industry
    4. Occupation
    5. Job title
    6. Salary range
    7. Status (open, filled, deactivated without hiring)
  1. View applicants for job posting
    1. List of applicants
    2. Applicant profile and CV
  1. View dashboard
    1. Number of job postings (open, filled, deactivated without hiring)
    2. Open job postings
    3. Applicants for each job posting

PESO/Admin

  1. Approve/disapprove job seeker registration
  1. Approve/disapprove employer registration
  1. Approve/disapprove job posting
  1. Archive job posts
  1. View dashboard
    1. Number of job postings (open, filled, deactivated without hiring) by year and month
    2. Hiring rate by year and month
    3. Fill rate by year and month
    4. Disaggregation by age, gender, industry, occupation, salary range, educational attainment

 

 

 

  1. Expected Output and Deliverables

 

The Individual Consultant is expected to accomplish the following:

Deliverables / Outputs

Estimated Duration to Complete

Target Due Dates

 Approvals Required

Designated person to review and accept the output

 

Starting date

20 June 2022

Project Plan, covering but not limited to the following:

  • Requirements to be implemented
  • Milestones and deliverables
  • Work breakdown and schedule
  • Project lifecycle
  • Release plan
  • Test plan
  • Communication plan
  • Risk management

 

 

5 person-days

  1.  

Team Leader, Institutions and Partnerships Programme

Programme Analyst, Institutions and Partnerships Programme

 

Data Engineer, Pintig Lab

 

Project Focal,

City Government of Vigan

 

 

System Design Solution Architecture and Mockups, covering:

Logical design

Workflows

Data design

Sitemap

Wireframes

Color scheme and other design features

 

 

10 person-days

  1.  

 

Release 1, featuring:

  • 70% of planned functionality implemented with no catastrophic defects
  • Development test plan and report
  • Release notes with documentation of limitations and known issues

 

80% of implementation sprints completed

Test and UX reports

20 person-days

  1.  

 

Final Release, featuring

  • 100% of planned functionality implemented with no catastrophic or major defects
  • Source code
  • Development test plan and report
  • UAT Test plan and report
  • Detailed Design Document
  • User Manual
  • End user Acceptance
  • Recording of end user training
  • Release notes with documentation of limitations, known issues, and recommendations for further development

 

 

20 person-days

  1.  

 

 

55 person-days

 

 

 

 

 

  1. Institutional Arrangements

 

  1. The Individual Consultant will work under the overall guidance of the Institutions and Partnerships Programme (I&P) Team Leader and close coordination with the team’s Programme Analyst and Pintig Lab’s Data Engineer. The Project or IT Focal of the City Government of Vigan shall also provide feebacks as end user’s of the Job Matching Platform.
  2. UNDP shall provide comments and provide outputs within 3 working days upon receipt of output.
  3. UNDP Philippines shall be entitled to intellectual property and other proprietary rights over all materials that have direct relation to the project.
  4. Considering the COVID-19 pandemic and declaration of State of Public Health Emergency in the Philippines, all work of the Individual Consultant shall be done within the guidelines and protocols set by the local and national government.
  5. The Individual Consultant is expected to have his/her own equipment and workstation.

 

  1. Duration of Work

 

The Individual Consultant will be engaged for 55 person-days from August 2022 to November 2022 unless revised in a mutually agreed upon timetable. Changes in the duration of the contract will be implemented through issuance of a contract amendment.

 

  1. Duty Station

 

The position will be based in Manila to allow accessibility and availability for discussions and reporting on progress of activities as may be required by I&P. Though the consultant will not be required to report regularly at the UNDP but shall agree with the I&P on a regular schedule to report on status and provide feedback on the outputs. While the Individual Consultant is expected to attend the regular updatings/meetings via online, if requested by the partner, he/she will need to travel to Vigan City, specially in the turnover, where travel cost shall be covered by UNDP.

 

Considering the COVID-19 pandemic and the implementation of a local government alert level system in the Philippines, all work and travel of the Individual consultant shall be done within the guidelines and protocols set by the local and national government. Fieldwork, training, meetings, and coordination shall be done in compliance with community quarantine policies.

Competencies

Competencies

Corporate Competencies

  • Demonstrates integrity by modeling the UN mission, vision, values, and ethical standards
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability
  • Promotes UNDP's agenda in meetings

 

Other Competencies

  • Ability to work in close collaboration with a group of national and international experts, to meet strict deadlines and plan the work according to priorities;
  • Demonstrates capacity to plan, organize, and execute effectively;
  • The initiative, good analytical skills, mature judgment, and ability to work under tight schedule while respecting deadlines achievement, ethics, and honesty;
  • Ability to establish effective working relations in a diverse environment
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Builds strong relationships with internal and external clients;
  • Demonstrated ability to function in a team environment and to deal with a complex multi-stakeholder environment
  • Good ability to use information and communication technologies as tools and resources;
  • Excellent written communication and presentation/public speaking skills focus on results, ability to interact productively in a teamwork environment

Required Skills and Experience

  1. Qualifications of the Successful Individual Consultant

 

The Combined Scoring Method shall serve as basis for evaluating offers. The technical qualifications will be weighted 70 points, and combined with the financial proposal which will be weighted 30 points. 

 

The CV and Portfolio will be reviewed using the criteria in the table below. Only offerors who will obtain a minimum of 70% or 49 out of 70 obtainable points will be shortlisted and considered for evaluation of financial proposal.

Qualification

Points

Obtainable

Education

Bachelor’s degree Computer Science, Computer Engineering, Information Technology, Economics, Statistics, Industrial Engineering, or other relevant fields.

(7 points for bachelor’s degree, +1 point per additional related completed degrees/courses)

10

Experience

Must have at least five (5) years of experience in web development with dashboards and web-based input programs

(14 points for 5 years, +2 per additional year)

20

Minimum of three (3) completed projects on digital platforms, dashboards, or any similar solutions. Must present sample work products and documentation of the development or implementation processes used.

(21 points for 3 relevant completed projects with sample work products and documentation of development or implementation processes, +2 per additional ICT or technology and innovation related projects)

30

Minimum of one (1) completed project specific to Government Operations (“G2G”) or Public Service Delivery to Citizens (“G2C”). Summary of the project should be attached.

(7 points for 1 relevant completed project, additional point for additional completed project)

10

Language

Excellent command in written and spoken English and Filipino

Pass/ Fail

Total

60

 

 

I. Required Competencies

 

Core Behavioral

  • Achieve results:
    • Demonstrate focus on achieving quality results and impact
    • Consistently strive to meet or exceed excellence standards
    • Hold self and others accountable for results
    • Efficiently establish appropriate plans and resources for self and others to accomplish goals
  • Think innovatively:
    • Look beyond conventional approaches and established methods
    • Propose new ideas, approaches and solutions to problems
    • Seek patterns and clarity outside boxes and categories while resisting false certainty and simplistic binary choice
  • Adapt with Agility:
    • Be flexible in handling change, and adopt new ideas, approaches and ways of working
    • Seamlessly adapt to working within new situations or contexts, with new people, and in different ways

Technical

  • Governance: E-government, localization of SDGs, planning and assessment, urbanization and urban planning
  • Information Management and Technology:
    • Knowledge of data science, skills to develop data management tools, organize and maintain databases and operate data visualization technologies. Includes knowledge of new technologies: big data, space technologies, sounds
    • Ability to design and manage an IT architecture, integrate of one or more applications or services within a coherent and effective IT architecture
    • Knowledge of developing and implementing ICT strategy, portfolio management, governance, and policies

 

J. Scope of Price Proposal and Schedule of Payment

The Individual Consultant must send a financial proposal based on an all-inclusive lump-sum amount for the delivery of the outputs below. The total amount quoted shall include all cost components required to deliver the services identified above, including professional daily fees X number of person-days and any other applicable costs (e.g., software and online tool/platform subscriptions) to be incurred by the Individual Consultant in completing the assignment.

 

Medical/health insurance must be purchased by the Individual Consultant at his/her own expense, and upon award of contract, the Individual Consultant must be ready to submit proof of insurance valid during contract duration.

 

The IC will receive the total amount indicated in the proposal in tranches and upon satisfactory completion of the agreed outputs and deliverables based on the following table:

 

Tranches

Deliverable/Outputs (see Section D)

Expected Due Date

Percentage of Fee

Tranche 1

Upon submission and acceptance of the Proposed Work plan

TBA

15

Tranche 2

Upon submission and acceptance of the Solution Architecture and Mockups

TBA

20

Tranche 3

Upon submission and acceptance of the Prototype of the Job Matching Portal

TBA

35

Tranche 4

Upon submission and acceptance of the Full release of the Job Matching Portal, including the Technical manual covering detailed product description, APIs, final database design, code, etc., highlights of the End-User tutorial and End-User training

TBA

30

 

TOTAL

100%

 

 

 

  1. Recommended Presentation of Offer

 

The following documents should be requested:

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. Personal CV or P11, indicating all past experiences from similar projects, as well as the contact details (email and telephone number) of the Candidate.
  3. List or details of the completed projects as mentioned in Section H.
  4. Relevant work products and documentation of the development or implementation processes used, as requirement for the selection criteria.
  5. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the Individual Consultant must be ready to submit proof of insurance valid during contract duration.  

 

IMPORTANT:

Offerors must upload in one (1) file the documents mentioned above.

Templates for a) P11 Personal History Form and b)  Offeror's Letter to UNDP Confirming Interest and Availability and Financial Proposal (Annex 2) are available through the link below. UNDP General Terms and Conditions for Individual Contractors  are also available:

http://gofile.me/292aN/FJEcICt8l

Incomplete submission of required documents may result in disqualification.

Please see the deadline of submissions above.

Because of the volume of applications UNDP receives, only shortlisted offerors will be notified.

General Information

Job Title:

Individual Consultant: Design and Development of Job Matching Portal (National only)

Brand:

UNDP Philippines

Duty Station:

Manila, Philippines

Contract Duration:

Aug 20, 2022 – Nov 30, 2022

Type of Contract:

Individual Consultant

Languages Required:

English, Filipino

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