SENIOR EDITORIAL ASSISTANT
Org. Setting and Reporting
The Economic and Social Commission for Western Asia (ESCWA unescwa.org) forms part of the United Nations Secretariat and, like the other regional commissions, operates under the supervision of the United Nations Economic and Social Council. ESCWA comprises 20 Arab countries in Western Asia and North Africa. ESCWA provides a framework for the formulation and harmonization of sectoral policies for member countries, a platform for congress and coordination, a home for expertise and knowledge, and an information observatory. ESCWA activities are coordinated with the divisions and main offices of the Headquarters of the United Nations, specialized agencies, and international and regional organizations, including the League of Arab States and its subsidiary bodies, and the Gulf Cooperation Council.
This position is in the Conference Management Services Section (CMSS), Resource Management and Service Development Division (RMSDD) of ESCWA. Under the overall supervision of the Director of RMSDD, the incumbent reports directly to the Chief of CMSS.
Within limits of delegated authority, the incumbent will be responsible for the following duties:
1- Supporting editorial and translation staff in all activities leading to publication, including acting as a personal assistant to editors and translators:
a) performing preliminary editing and translation functions in Arabic, English and French in coordination with the responsible translator and/or editor;
b) coordinating with language staff in writing, editing, translation, design and production to monitor material through all stages of the publishing process ensuring that all changes have been incorporated in the Arabic, English and eventually French versions of a document or publication;
c) reviewing texts submitted by editors, translators and revisers, correcting any typing errors or mistakes and preparing them for processing or for issuance as required;
d) reviewing texts to be uploaded on the translation memory and on e- reference tools from a linguistic and technical point of view.
2- Assisting language staff in conducting research on reference material for editing, translation and revision and coordinate with counterparts at Headquarters and other duty stations the terminology and translation of new and emerging concepts:
a) systematically organizing research material in electronic data bases to be used by editors, translators and revisers following the standards used by the Section;
b) providing editors, translators and revisers with electronic reference material needed for editing, translating and revising texts in Arabic, English and French; identifying and retrieving documents from the Official Document System of the United Nations and searching and retrieving information from the Intranet, Internet, dtSearch and UNTERM and other electronic reference portals;
c) following and implementing the United Nations guidelines on electronic formats and preparing a detailed checklist of those documents specifications to ensure timely delivery and avoid technical delays;
d) acting as focal point for all applications used by the Section in screening and classifying documents (DCPMS), online editing, translation and revision (TRADOS), as well as processing and version control to ensure timely upload on the internet and issuance of electronic version in the best format.
3- Perform administrative duties within the CSS including:
a) providing administrative support for the meetings and conferences and keeping an updated roster of interpreters, precis-writers, and meeting assistants;
b) assisting in preparing, updating, following up and finalizing meeting room reservation lists and the calendar of meetings;
c) assisting in supervising the staff assigned to the meeting room in retrieving documents and in distributing texts of speeches, and parliamentary documentation;
d) assisting in preparing floor plan of seating arrangements in accordance with meeting requirements and UN protocol.
Professionalism - Knowledge of UN documentation, the document processing chain and relevant operational and administrative policies and procedures; knowledge of UN editorial policies and practices; knowledge of the Editorial, Terminology and Reference Service and the roles of related services/sections; ability to research and organize information required, including for the preparation of statistical reports; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Computer skills; knowledge of Computer assisted translation tools such as TRADOS; language and document data base management and maintenance skills.
Client Orientation - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Technological Awareness - Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
High school diploma or equivalent is required. Specialized studies in languages, translation or editing are desirable.
A minimum of ten years of experience in language functions and/or language support, text comparison and material management is required.
Five years of experience in translation and/or editing using Computer Assisted Translation (CAT) tools is desirable.
English and French are the working languages of the United Nations. In addition, Arabic is a working language of ESCWA.
For this position, fluency in English is required and fluency in Arabic is required. Knowledge of French is desirable.
Note: "Fluency" equals a rating of 'fluent' in all four areas (speak, read, write, and understand) and "Knowledge of" equals a rating of 'confident' in two of the four areas
Evaluation of qualified candidates will include assessment(s) and a competency-based interview.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test when they are short-listed for a job opening. Having passed the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST per applicable eligibility guidelines.
• This position is available for one year from the date of appointment/assignment. Extension of the appointment/assignment is subject to availability of funds, extension of the mandate, continued need for services, and satisfactory performance.
• This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
• Candidates are fully responsible for all arrangements and costs for attending all assessments and interviews. All candidates shall receive the same notice period for attending the assessments and interviews.
• A formal offer of appointment shall not be issued unless the candidates has the legal right to live and work in Lebanon. The candidate is fully responsible for all costs and arrangements related to travel and relocation (including visas and permits) to the duty station and for continued employment at ESCWA.
• Staff members are subject to the authority of the Secretary-General, who may assign them to any task or function in the organization. In this context, all staff are expected to move periodically to new functions during their careers in accordance with established rules and procedures.
• The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
• At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.