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Project Management Support Senior Assistant

Bamako

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Bamako
  • Grade: LICA-5, Local Individual Contractors Agreement
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2022-06-30

Background Information - PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners.  It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients.  The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Background Information - Job-specific

Background Information - Mali Programme

Mali is facing a problem of weapons and explosive hazard contamination as a result of protracted and recent armed conflicts. The presence of explosive remnants of war (ERW), improvised explosive devices (IED) and insecure stockpiles of weapons and ammunition (obsolete, abandoned or neglected), poses a serious threat to civilians as well as to United Nations and humanitarian personnel operating in the country.

UNMAS deployed to Mali in January 2013 to conduct an emergency assessment of the situation with regard to explosive threats. In July 2013, the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established under Security Council resolution 2100 and is currently operating under Security Council Resolution 2584 (2021). In accordance with these mandates, the United Nations Mine Action Service (UNMAS) has engaged UNOPS PSC to implement a mine action programme in Mali to:

  • Improve the protection of civilians and facilitate humanitarian assistance;

  • Enhance national capacity to mitigate explosive threats and enable compliance with international treaty obligations;

  • Reduce the explosive threat to MINUSMA and United Nations personnel.

Functional Responsibilities

Under the general supervision of the Humanitarian Project Manager, the incumbent is required to carry out support missions in the field, particularly in MOPTI and in the regions and could be asked to be deployed on a short-term or permanent basis in the regions depending on operational circumstances and at the request of the project manager. The incumbent is responsible for complying with security policies, administrative instructions, plans and procedures of the United Nations and UNOPS security management system.

The duties and responsibilities of the Project Management Support Senior Assistant include, but are not limited to the points mentioned below:

  • Work closely with the Humanitarian Project Manager and UNMAS Operations Officers;

  • Provide assistance to the Humanitarian Project Coordinator/Humanitarian Project Manager during the project cycle, contributing to the implementation of activities, regular monitoring of humanitarian mine action activities in the field;

  • Update the information table detailing all security incidents in his/her area of ​​​​assignment;

  • Carry out field visits, on request, to verify if the information/data is correctly reported;

  • Support organizational accreditation activities for partners and potential partners and operational accreditation in Risk Education and Non-Technical Investigations;

  • Attend quality assurance visits, participate in evaluations (rapid, baseline or impact);

  • Take notes and draft reports during internal meetings of the project team as well as during meetings with external partners;

  • Assist in the organization of events related to the Humanitarian project;

  • Participate in capitalization and learning activities and in the documentation of successful experiences and lessons learned;

  • Receive and treat IMSMA Core forms and follow up with partners in granted regions;

  • Prepare task request documents in consultation with the POCMA OPS QA officer and project coordinators;

  • Liaise with implementing partners on follow-up points under his/her authority;

  • Ensure the administrative follow-up of requests and travel requests with the Support section, in particular Administration and Procurement;

  • Perform all other duties assigned by the Humanitarian Project Coordinator/Humanitarian Project Manager.

Education/Experience/Language requirements

a. Education:
  • First Level University Degree (Bachelor’s Degree or equivalent) with minimum 1 year of relevant  work experience; OR

  • A high school diploma (Secondary or equivalent) with a minimum of five (5) years of relevant work experience is required.


b. Work Experience 
  • Relevant experience is defined as experience in humanitarian sector or project management assistance role.

  • Within relevant experience, 1 year experience in project management assistance is required.


c. Language 
  • Fluent in French (read, write and speak) is required

  • Intermediate in English (read, write and speak) is required

Competencies


Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA) Contract level: Local ICA 5 (ICS 5) 
Contract duration: Ongoing ICA – Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Qualified female candidates are strongly encouraged to apply.
  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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