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Procurement Associate - For Egyptian Nationals ONLY

Cairo

  • Organization: UNDP - United Nations Development Programme
  • Location: Cairo
  • Grade: SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement
  • Occupational Groups:
    • Administrative support
    • Procurement
  • Closing Date: 2022-07-04

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security.

Through the Regional Office for Arab States in Cairo and a number of offices at the country level across the region, UN Women builds on a long history of support to governments, civil society, and other actors to deliver for women and girls.   UN Women is mandated by the UN Security Council to support UN system-wide coordination on women, peace, and security (WPS), and to this end, UN Women has been working with governments, UN partners, and civil society throughout the region to support women’s participation and influence at all levels of decision-making to prevent and resolve conflicts. UN Women Regional Office for Arab States (ROAS) implements programmes to advance the implementation of the WPS agenda in the region, and strengthen women’s engagement in peacemaking, peacebuilding, recovery, and prevention of violent extremism (PVE) throughout the region. The regional WPS programme also includes a country component, leading UN Women’s work on Syria by supporting Syrian women’s participation in the political process at all levels.

Under the supervision of the Operations Analyst, WPS as the primary supervisor, and of the Regional Procurement Analyst, the Procurement Associate supports the operations of the ROAS Women Peace and Security (WPS)/Syria team by performing a variety of standard procurement processes ensuring high quality and accuracy of work. The Procurement Associate promotes a client, quality, and results-oriented approach.  S/he works as part of the WPS/Syria team and in close collaboration with the Operations team (with a dual reporting line) to ensure consistent service delivery and to resolve complex procurement-related issues and information delivery for the WPS/Syria team.

Duties and Responsibilities

Implement procurement-related strategies in accordance with UN Women rules, regulations, and policies:

  • Ensure compliance of procurement activities with UN Women rules, regulations, policies, and strategies; implement effective internal control, proper functioning of a client-orient procurement management system, and business process mapping;
  • Coordinate the implementation of corporate procurement management policies and strategies in support of cost-saving related to the WPS/Syria programme;
  • Follow up with internal and external audits and ensure that appropriate response is provided, and actions are taken regarding all aspects of procurement management.

Manage procurement processes for the WPS/Syria Programme:

  • Review the procurement plans and follow up on the implementation and status of all procurement activities related to the WPS/Syria programme;
  • Review requests from the programme team and take appropriate procurement actions;
  • Organize procurement activities and processes, including preparation and conducting of Requests for Quotations, Invitations to Bid or Requests for Proposals, and the opening and evaluation of tenders;
  • Develop and update the rosters of suppliers, and support the implementation of supplier selection and evaluation;
  • Support the implementation of e-procurement in the office;
  • Review procurement processes conducted by the programme team and submission to the Procurement Review Committee;
  • Prepare Purchase Orders (PO) and contracts in and outside Atlas, create vendor profiles in Atlas;
  • Follow up and track the status of ongoing procurement contracts related to the WPS/Syria programme;
  • Pro-actively follow up on placed orders and deliveries with all concerned parties to ensure the timely and safe delivery of goods/services; Take timely and appropriate decisions and action to ensure objectives are met;
  • Prepare supplier evaluation reports with respect to delivery performance and commercial acceptability;
  • Update the databases or other relevant electronic management systems and ensure procurement filing is in adherence to UN Women regulations.

Ensure the organization of logistical services for the Programme:

  • Organize and coordinate travel requests for events received from the WPS/Syria programme team including the purchase of tickets, Daily Subsistence Allowance (DSA) calculation, and PO preparation;
  • Assists in organizing events related to the WPS/Syria programme including conference facilities arrangements for events as required;
  • Timely conduct Travel Agencies, hotel, and conference facilities surveys, in coordination with other UN Agencies in case of the Regional Office;
  • Perform any other duties, as required.

Facilitate knowledge building and knowledge sharing:

  • Provide substantive input and support to the development of training materials, webinars, and other educational materials;
  • Participate in training for the projects staff;
  • Synthesize lessons learned and best practices;
  • Perform any other duties as required within the same capacity.

Key Performance Indicators

  • Timely coordination, facilitation, and implementation of procurement activities based on procurement plans and available budget;
  • Timely and quality processing of purchase orders;
  • Timely delivery of services by administration team;
  • Proper and accurate maintenance of files and databases, documents are easily retrievable;
  • Timely organization of transport and logistics activities.

Competencies

Core Values:

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: , https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

  • Good knowledge of procurement process, systems; administrative rules and regulations;
  • Good knowledge in the use of spreadsheets and database packages;
  • Ability to work well under pressure and meet deadlines;
  • Ability to extract and interpret data;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to perform work of confidential nature and handle a large volume of work;
  • Strong IT and web-based management skills.

Required Skills and Experience

Education and certification:

  • Completion of secondary education is required;
  • Specialized training in Procurement; or a Bachelor's degree (or equivalent) in Business Administration or related field is an asset;
  • Procurement Certification from an internationally recognized provider such as CIPS (level 2) is an asset;
  • Willingness to take UN Women internal procurement certifications is required. 

Experience:

  • At least 6 years of progressively responsible experience in procurement, administration, or related at the national or international level;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc);
  • Experience in handling web-based management systems, such as Atlas is an asset.

Language Requirements:

  • Fluency in English and Arabic is required;
  • Knowledge of the other UN official working language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from P11 form. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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