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External Relations Assistant


  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Brussels
  • Grade: GS-4, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • External Relations, Partnerships and Resource mobilization
  • Closing Date: 2022-07-04
This position is simultaneously advertised open to Group 1, Group 2, if applicable, and external applicants. Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS/Rev. 2). External Relations Assistant, UNHCR Representation for EU Affairs / Global Issues-EU Unit, Brussels

UNHCR Representation for EU Affairs includes a team covering EU funding and external policies. REUA-GI Unit closely works with EU institutions, including the Council, the Parliament, EEAS and the Commission (EC), as well as with EU Member States to influence EU policies on forced displacement and increase the EU¿s political and financial support to UNHCR.

The External Relations Assistant works under the supervision of the Senior External Relations Officer overseeing West and Central Africa and the Americas region and the institutional relationship with EU DG INTPA and the European Parliament. The External Relations Assistant will be responsible for and undertake activities in support of the strategic objectives of REUA- GI Unit. Duties will entail:

- as focal point for the European Parliament, maintain and expand where necessary UNHCR¿s engagement with the European Parliament: work with DEVE, AFET, DROI, and BUDG Committee as well as with the Cabinet of EP President to monitoring EU legislative and non-legislative processes; follow relevant EP-EC dialogues; and support parliamentary missions to operational settings (stakeholder management);
- support the coordination and build-up of structured relations with the Council of the EU: Work with relevant Council Working Groups in close coordination with respective GI-EU focal points and the Chief GI-EU and monitor Council developments pertaining to migration/mobility (stakeholder management);
- manage a geographic file, mobilise financial resources from the EU and manage related EU contractual frameworks (contract management);
- develop and circulate internal and external reporting on EU affairs in support of GI-EU unit¿s priorities (reporting);
- Undertake research and prepare related background information and analytical documents to support advocacy in view of policy development and resource mobilisation;
- support to the GI-EU unit may also include inter alia: drafting of background notes and talking points; Support the organisation of missions; Administrative support (ad-hoc).

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses: International Relations, Journalism, Political Science, Law, Media,
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Previous experience in UN/UNHCR. Completion of UNHCR learning programmes or specific training relevant to functions of position. Knowledge of another relevant UN language. HQ and Field experience with UNHCR or with other humanitarian organizations.

Functional Skills
IT-Computer Literacy
CO-Drafting and Documentation
CO-Media monitoring and analysis
(Functional Skills marked with an asterisk* are essential)

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. Competencies as defined in Job Profile Fluency and excellent drafting skills in English. Working knowledge of French. Applications will not be acknowledged. Not signed, incomplete and late applications will not be accepted.
Only shortlisted candidates will be contacted. Shortlisted candidates will be required to sit for a written test and oral interview.

The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Candidates who are not nationals of Belgium must hold a valid residence/work permit in Belgium at the time of application;

UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

UNHCR strongly encourages qualified female applicants to apply. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms gender, disability, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. All applications will be treated with the strictest confidentiality.

UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behaviour and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal. The deadline for the receipt of applications is 4 July, 2022, at 23:59 CEST.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.