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CHIEF OF SECTION, FINANCE AND BUDGET

New York City

  • Organization: UN
  • Location: New York City
  • Grade: P-5, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
    • Managerial positions
  • Closing Date: 2022-07-21

Org. Setting and Reporting

The position is located in the Financial Management Section, Capacity Development Programme Management Office (CDPMO), Department of Economic and Social Affairs (DESA). The incumbent reports to the Head of the Capacity Development Programme Management Office. The Section Chief supervises the staff of the Section and exercises financial management and budgetary control over all DESA’s capacity development programme/project activities and provides financial guidance and assistance to DESA with respect to its capacity development activities. For more information, please visit the CDPMO website at https://www.un.org/development/desa/cdpmo/.

Responsibilities

Responsibilities: Within delegated authority, the Chief of Financial Management Section will be responsible for the following duties:

Medium-term plan:
• Plans, organizes and manages the preparation of the medium-term plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies.
• Proactively supports relevant intergovernmental and expert bodies in the review of the medium-term plan and its revisions; secures approval from the General Assembly.
• Ensures legislative mandates are accurately translated into programme budgets.

Budget preparation:
• Plans and co-ordinates review of budget submissions.
• Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) Departments/offices at Headquarters and in the field, including programmatic aspects; (b) peacekeeping operations; ensures compliance with the medium-term plan and other legislative mandates.
• Co-ordinates the preparation of budget submissions from managers.
• Reviews, analyses and finalizes programme budget/financial implications to the Security Council statements in light of additional mandates.
• Provides substantive support and guidance to relevant intergovernmental and expert bodies in their budget review; secures approval from the General Assembly.

Budget administration:
• Manages/issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitors expenditures to ensure that they remain within authorized levels.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Authorizes payment to Governments for settlement of certified death and disability, contingent-owned equipment and letters-of-assist claims; determines average monthly troop strengths, establishing amounts reimbursable and initiating payments for reimbursement to troop-contributing countries.
• Oversees the review and finalization of budget performance reports; monitors variances between approved budgets and actual expenditures.
• Provides advice and support to relevant intergovernmental and expert bodies in review of budget performance reports; secure approval from the General Assembly.

General:
• Provides advice and guidance, including training, to Headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting.
• Participates in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming and budgetary issues.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Prepares/finalizes reports for intergovernmental bodies and for management on budgetary issues, and correspondence, including guidelines, instructions.
• Prepares official documentation to troop contributing countries concerning reimbursements from the United Nations.
• Reviews and analyses budgetary policies and procedures, makes recommendations for changes and/or modifications.
• Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with budgets and established regulations and rules.
• Ensures the integrity of financial and management systems and the controls that underpin them.
• Represents the Secretary-General in meetings of legislative organs; represents DESA in inter and intra-departmental meetings.
• Plans, organizes and manages staff and work programme; plans and discusses individual work programmes with staff and evaluates their performance.
• Performs other related duties, as assigned.

Work implies frequent interaction with the following:
Budget, finance, accounts, and administrative and substantive officers in the Secretariat;
Office of Internal Oversight Services (OIOS); external auditors (Board of Auditors);
Senior officials in the United Nations common system organisations and other international organisations.
Senior Member State representatives in permanent missions, delegations, governments, etc., including military and civilian police representatives.

Results Expected:
Independently is responsibility for development and timely delivery of a well formulated medium-term plan and budget proposals. Improves administration of approved budgets, and efficiently and effectively manages the smooth functioning of a division.

Competencies

• Professionalism: Knowledge of financial and budgetary principles and practices, budget management and financial administration of resources. Proven analytical skills and ability to provide technical advice in budget management to managers. Ability to manage a programme in a field operation and formulate new strategies and approaches to budget management issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Managerial Competencies
• Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
• Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Professional qualification as Certified Public Accountant (CPA) or equivalent is required.

Work Experience

A minimum of ten years of progressively responsible experience in finance, administration, budget, business administration or related area is required.

Experience in financial analysis, accounting and reporting in an international organization or other public institution is required.

Experience in the coordination of activities related to budget and funding and the preparation of related documents including progress reports, financial statements, work programme and programme budget, is required.

Experience in the administration of extra-budgetary resources projects in the context of development cooperation, including review and clearance of voluntary contribution agreements and preparation of donor reports, is required.

Experience in dealing with external and internal audits is required.

Experience in International Public Sector Accounting Standards (IPSAS) is required.

Experience with finance and budget modules of enterprise resource planning (ERP) systems is required.

Languages

English and French are the working languages of the United Nations. For this post, fluency in English is required; knowledge of the other is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter.

This is a project position. Appointment or assignment against this position is for an initial
period of one year. Renewal thereof is subject to the availability of funds.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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