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VAC-7642 Senior Finance Officer

Addis Ababa

  • Organization: CTG - Committed To Good
  • Location: Addis Ababa
  • Grade: Level not specified
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • Children's rights (health and protection)
  • Closing Date: 2022-07-31

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

We are looking for a qualified Senior Finance Officer to support our Global Finance Team with Regional finance management and accounting.  Experienced in areas such as payroll, invoicing, taxes, local audit and processing annual returns, and management of purchase order systems.  Customer facing to assist with debt collection, and local banking and other financial relationships.

Role objectives

Areas of responsibility

1.     Client Purchase Orders - Call Off Orders

Under all global long-term agreements with its clients CTG must raise a financial quotation and budget limitations for any new contracts (hereinafter called a “COO” and sometimes referred to as a ‘quote’)

  • Generation of COOs
  • Management of COOs and COO burner (ensuring budgets are not exceeded)

(Direct reporting to Finance Project & Payroll Manager)

2.     Cashbook Management & Purchase Orders

  • Manage the cashbook
  • Post cashbook to Sage
  • Manage local account managers and other staff’s raising of Purchase Orders, ensuring POs are raised where required prior to purchase
  • Ensure POs are recorded on sage and raised for invoicing where applicable
  • Ensure the local team are trained on CTG PO system
  • Reconcile Purchase Orders against COO and COO burner

(Direct reporting to Finance Project & Payroll Manager)

3.     Invoicing

  • Generate timely and accurate invoices for Clients – either system generated or manually as required
  • Ensure all invoices are recorded correctly in Sage
  • Reconciliation of invoices against payroll and COOs
  • Manage receipt of local supplier invoices, checking against POs, upload to Sage and issue client reimbursable invoice as required

(Direct reporting to Credit Controller)

4.     Accounts Receivable

  • Ensure timely payment of invoices by Client
  • Support Credit Controller with chasing clients for unpaid invoices
  • Resolve any queries/issues with invoices to ensure swift payment

(Direct reporting to Credit Controller)

5.     Payroll

  • Oversee timesheets timely receipts with local account managers
  • Ensure procedures and timelines are met
  • Prepare payroll – system generated or manually as required as per policy
  • Reconcile payroll with Sage, COOs, contracts of employment and local tax laws

(Direct reporting to Finance Project & Payroll Manager)

6.     Tax

  • Calculation of personal income tax and social security, and any other applicable local salary withholding taxes
  • Responsible for timely payment of PIT, Social Security and other withholding taxes to local tax departments/authorities
  • Production and issuance of payslips
  • Complete annual tax returns, payment of corporate and other business taxes, and other local filings
  • Manage any local audits for taxation and other jurisdictional requirements
  • Responsible for timely payment of all taxes to governing bodies
  • Posting of tax payments to Sage
  • Work with our Legal team to ensure CTG adheres to local tax laws, responsible for keeping CTG in good standing and up to date with local tax laws
  • Represent CTG at local governing bodies (including ministry and tax departments)

(Directreporting to Financial Controller)

7.     Banking

Manage local bank account(s) where applicable

8.     Management Accounting

  • Manage local budgets and actuals variance analysis for Regional Director
  • Prepare brief monthly report to summarise performance and highlight any areas of concern
  • Prepare savings schemes and analytical support on OPEX expenditure to enable local decision making
  • Provide visibility on financial business positioning to ensure effective Regional Management
  • Prepare local management accounts and work with local auditors as required
Project reporting

Functional financial reporting into the Financial Controller and Dubai HQ finance team.  Day-to-day line management to Country Manager based in Ethiopia.

Key competencies

              Key competencies:

              • Self-starter
              • Ethical, trustworthy and confidential
              • Time management
              • Team player and good relationship builder
              • Excellent customer service skills
              • Resilient and positive

              Team management

              None

              Further information
              •  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, & security clearances.
              • Candidates applying MUST upload a copy of their latest resume on their candidate profiles,
              • University and other educational qualifications will be checked so accounting qualification certificates are to be included with application and CV.

              Disclaimer: At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
              We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
              Before applying, please make sure that you have read the requirements for the position and that you qualify.
              Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
              Apply