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Sub-office Coordinator - NOA - OCHA

Pasto | Colombia

  • Organization: UNDP - United Nations Development Programme
  • Location: Pasto | Colombia
  • Grade: NO-A, National Professional Officer - Locally recruited position
  • Occupational Groups:
    • Humanitarian Aid and Coordination
    • Managerial positions
  • Closing Date:
Background
 
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
 
Job Purpose and Organizational Context
 

The United Nations Office for the Coordination of Humanitarian Affairs (OCHA) aims to help ensure that emergency response saves lives and protects people in crisis. OCHA also seeks to enhance the connectivity and coherence between humanitarian and development work, based on the comparative advantage of diverse actors and in support of national and local capacity, towards collective outcomes that reduce risks, needs and vulnerability. OCHA Colombia works to ensure that evidence-based and collective situational awareness informs decisions on humanitarian action, seeking to ensure that streamlined data and analysis is provided to inform a rapid, effective and principled response. OCHA Colombia works to facilitate sufficient, timely, substantial, predictable and flexible financing that meets the needs of the most vulnerable people. In accordance with its mandate, OCHA undertakes advocacy on behalf of the most vulnerable people to ensure effective and principled humanitarian action. This advocacy contributes to action that also enhances the protection of affected people.

Key priorities that govern or provide direction for the work of the position to demonstrate link between the Unit priorities and position priorities/expected outcomes of incumbent.

 
Duties and Responsibilities
The Sub-office Coordinator will ensure the management of the OCHA Sub-office in the field;  support humanitarian coordination efforts in the region through the leadership of the Local Coordination Team and facilitate situation monitoring and response efforts to emergencies in collaboration with local authorities and partners.
 
Key Duties and Accountabilities
  1. Ensure context monitoring and humanitarian needs in the area and mobilize response efforts to respond to humanitarian emergencies that take place.
  2. Lead humanitarian coordination efforts in the area through the Local Coordination Teams  composed of key humanitarian actors present in the region.
  3. Liaise with key national institutions, civil society organizations, community representatives and key stakeholders to maintain knowledge of developments in the region and potential humanitarian risks.  Facilitate analysis of developments and humanitarian scenarios.
  4. Facilitate joint initiatives between humanitarian actors including inter-agency assessment missions, inter-agency response efforts; joint analysis and joint planning.
  5. Ensure the adequate management of the OCHA sub-office including supervision of office personnel.
  6. Supervisory/Managerial Responsibilities: Supervisor of information manager, driver as well as interns.
 
Competencies
 
Core competencies:
  • Achieve Results:  LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
  • Think Innovatively:   LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

  • Learn Continuously:  LEVEL 2: Go outside comfort zone, learn from others and support their learning

  • Adapt with Agility:  LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

  • Act with Determination:  LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

  • Engage and Partner:  LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

  • Enable Diversity and Inclusion:   LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross-Functional & Technical competencies

  • Show Managerial Courage: 
    • Face up to organizational and people problems
    • Not be afraid to take decision and action when and as needed
    • Not hold back anything that needs to be said, respectfully and diplomatically
    • Address conflict in a timely manner, not allow conflicts in teams linger
    • Help others through emotional or tense situations, tactfully bringing disagreements into the open and finding solutions all can endorse
    •  
  • Demonstrate Empathy and Emotional Intelligence
    • Genuinely care about people; demonstrate empathy with joys and pains of others
    • Enable the wellbeing of the team(s)
    • Read a group’s emotional currents and power relationships, identifying influencers, networks, and organizational dynamics; adapt leadership styles at the appropriate times
    • See the positive in people, situations, and events
  • Motivate and Direct
    • Create and communicate a compelling vision and purpose
    • Align people and resources with organizational vision, strategy, objectives
    • Understand and proactively builds the team/organization culture
  • Build an Enabling Workplace
    • Create a working environment where people are engaged and want to do their best; empower and enables team members to perform and have a positive workplace experience
    • Promote honestly, openness, trust and psychological safety and create opportunities to innovate and learn
    • Recruit and promotes individuals based upon objective measures and meritocracy; acknowledge and utilise the talent of others Encourage collective action and integration
  • Build Capability
    • Identify and develop talent in individuals, providing positive support to enable them to achieve their potential
    • Foster learning or development of others by giving feedback, guidance, and support; support career development of others
    • Have willingness and ability to delegate to help people learn, including from failure
  • Manage Performance and Ensure Accountability
    • Ensure regular conversations with people about work
    • Provide positive and constructive feedback
    • Discuss poor performance in a timely manner
    • Provide praise and recognition, as well as ensure accountability
  • Lead with Humility
    • Be authentic and transparent, act with integrity
    • Be accessible and available to team members they lead
    • Encourages debate and discussion, creating a culture where people are comfortable to challenge senior leaders and feel listened too
    • Be modest, giving credit for success to others and admit own shortcomings

Required Skills and Experience

Required Education:

  • Bachelor’s degree in political science, social science, public administration, international studies, economics, engineering, earth sciences or a related field, or
  • Master’s degree in political science, social science, public administration, international studies, economics, engineering, earth sciences or a related field.

Required Experience:

  • Two (2) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development or other related area is required (Applies with a Bachelor´s degree specified in education section)
  • No experience required with a Master´s Degree specified in education section.
  • Knowledge of humanitarian principles; good communication skills and inter-personal skills to facilitate coordination and dialogue with a variety of stakeholders; good leadership skills to facilitate inter-agency coordination efforts.

Desirable experience:

  • Experience working with an international or national organization, and familiarity with the UN system is desirable.

Language:

  • Fluency in Spanish and a working knowledge of English (both oral and written) are required.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

 

Keywords:

  • People skills.  Ability to coordinate efforts amongst a variety of partners and stakeholders

  • Communication skills.  Ability to interact appropriately and with diplomacy amongst a variety of interlocutors and stakeholders

  • Analytical skills:  ability to understand contextual developments and synthesize key needs and risks for the people living in the region

  • Humanitarian principles: ability to uphold humanitarian principles on daily work.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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