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Logistics Manager (Syria Country Program)

Gaziantep

  • Organization: IRC - International Rescue Committee
  • Location: Gaziantep
  • Grade: Mid level
  • Occupational Groups:
    • Logistics
    • Supply Chain
    • Project and Programme Management
    • Managerial positions
  • Closing Date:

Reporting to Supply Chain Coordinator based in Gaziantep, the Logistics Manager is a key position to the success and delivery of quality programs. IRC defines Logistics officer as those systems and functions necessary to implement programs effectively, inclusive of freight forwarding, customs clearance, inventory management, asset, and fleet management.  The Logistics Manager is expected to manage all the functions under the direct supervision of Supply Chain Coordinator for Northwest Syria.

 Responsibilities:

 

1.          International and Cross Border Shipment Management:

  • Ensure robust and uninterrupted shipment processes (international, cross border), this includes drafting of process checklist for the physical movement of shipments.
  • Participate during proposal development and procurement planning to provide logistics-based input in terms of lead-time, warehousing, freight forwarding, personnel, and associated costs.
  • Conduct supply chain mapping to identify bottlenecks and prepare an action plan to streamline logistical processes.
  • Ensure administrative requirements are met toward customs and any other local authority during custom clearance processes and transportation of goods.
  • Supervise the custom clearance processes and intervene when needed.
  • Ensure goods transportation means are secured as per needs.
  • Maintain shipment tracker for all incoming, transit, and outgoing shipments and keep it current and disseminate with all stakeholders.

 

2.          Pharmaceutical Supply Chain  

·         In collaboration with the health team, ensure forecasts and supply planning for pharmaceutical supply are created for all health projects by project start date.

·         With the guidance and support from global pharma leadership develop a supply strategy for the supply of pharmaceuticals (global, regional, national) including freight.

·         Ensure the IRC standard pharmaceutical inventory tracking tool is in place and accurately maintained in each location

·         Ensure implementation IRC pharmaceutical quality assurance policy, associated SOPs and procedures for Cold Chain best practice in the warehouse and in local transport.

·         Ensure adequate drugs management and transportation tool and materials are available for the effective management of drugs.

 

3.          Assets and Property Management:

  • Oversee IRC standard asset & property management policies & procedures and ensure the proper application of asset and property tracking including asset register, asset inventory list, expendable store inventory list, and monthly reports.
  • Oversee assets’ storages, asset movements and while ensuring assets are properly maintained and utilized.
  • Distribute and generate asset monthly reports to inform Supply Chain Coordinator, HQ, donors, and other internal and external stakeholders of assets status, disposition plans, and to highlight any losses, and/or damages.
  • Conduct asset-need surveys to identify needs for asset renewal for Gaziantep and Ankara offices.
  • Propose enhanced internal procedures to better manage assets and property management such as asset disposition and asset maintenance, in Gaziantep and Ankara offices.   

 

4.          Logistics and Fleet Operations

  • Develop country specific fleet management policies that are consistent with Country department of transport requirements
  • Dissemination and adherence of the vehicle safety policies by all vehicle users.
  • Conduct transport need assessments
  • Develop and monitor fleet movement plans, vehicle repairs, drivers’ assignment, vehicle safety, and fuel consumption.
  • Develop vehicle management cost analysis
  • The fleet legal status (customs clearance, registration, licenses, insurance) are up to date.
  • Regular issuance, review, and usage of vehicle monthly reports to inform strategic decision-making process.

 

5.          Compliance

  • Identify, document and timely report any IRC procurement deviations following the mechanism in place for appropriate follow up.
  • Ensure all staff (international and national) are familiar and comply fully with the IRC Way policies;
  • Implement and sustain segregation duties in logistics and other related functions.
  • Review and provide feedback on assigned supply chain reports submitted by country offices;
  • Develop and support implementation of improvement plans.
  • Promptly Inform the Deputy Director for Operations and/or County Director any areas of concern or potential or suspected supply chain policy violations.
  • Provide constructive support to other functions to ensure effective, compliance to policies & procedures.
  • Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing post-audit corrective action plan);

 

6.          Staff Management and Development:

  • Support recruitment of Supply Chain staff (written tests and interviews) through the effective utilization of the IRC supply chain competency matrix.
  • Ensure each team members' objectives are set following the organizational unit visions as well as operations context(s);
  • Provide face to face and remote orientation to newly hired supply chain staff, in designated countries.
  • Assess supply chain staff competency and training gaps and develop appropriate intervention programs
  • Deliver Training and Professional development programs
  • Coordinate training and maintain training records

 

7.          Technical Management & Systems:

  • Participate in the development and implementation of ERP, BvA and other Supply Chain systems and, when necessary, SC standard Operating Procedures.

 

8.          Emergency & Preparedness:

  • Function as emergency logistics focal point, in coordination with in-country Emergency team.
  • Support the country program team in updating and maintaining the preparedness and response plan and update contingency stock when needed.
  • Assist the relocation and/or disposition of assets and properties in cases of evacuation and/or relocation.
  • Track assets under the custody of Partners and coordinate with Partner organizations the relocation and/or disposition of assets in cases of evacuation and/or relocation. 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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