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Contracts Officer(s) (Netherlands, Italy and Germany)

Frascati | Darmstadt | Noordwijk

  • Organization: ESA - European Space Agency
  • Location: Frascati | Darmstadt | Noordwijk
  • Grade: Junior level - A2 - Grade band
  • Occupational Groups:
    • Legal - Broad
    • Procurement
    • External Relations, Partnerships and Resource mobilization
  • Closing Date: Closed

 

Vacancy in the Directorate of Commercialisation, Industry and Procurement.

 

ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.

 

This post is classified A2-A4 on the Coordinated Organisations’ salary scale.

 

Location
ESRIN, Frascati, Italy and ESOC, Darmstadt, Germany and ESTEC, Noordwijk, The Netherlands

 

Description

We have an opportunity for 3 Contracts Officers in the Procurement and EU Administration Department in the Directorate of Commercialisation, Industry and Procurement. The Procurement Department is responsible for all procurement-related aspects, including Invitations to Tender (ITTs), Requests for Quotation (RFQs), Contracts and Purchase Orders in line with the Agency's industrial policy. 


 The opportunities are as follows: 


1)    ESRIN - Earth Observation Ground Segment, Applications and General Procurement Service, within the Operations and Ground Segment Procurement Division. This includes activities and projects from the Copernicus and DestinE programmes.
2)    ESOC - Mission Operations & Ground Segment Engineering Procurement Service, including general procurement. 
3)    ESTEC - Technology & Research Procurement Service, within the Technology & Support Procurement Division. 


 As an ESA Contracts Officer, you will support the Technical Officers and Project/Programme Managers in covering all procurement and contractual aspects for your assigned activities and projects. You will also have the responsibility to ensure that the procurement activities are executed in compliance with the legal and industrial policy requirements as set out in ESA's Procurement Regulations. 


You will be part of the team of the relevant project or activity you will be advising, but with an independent hierarchical reporting line to the Head of the Procurement Service. This secures the appropriate level of independence in terms of impartiality, transparency, and compliance with the procurement / tendering and contracting processes.

Duties

Your duties will include implementing key aspects of ESA's Programmes specific procurement plans and actions, focusing on:

 

  • Full compliance of all procurement activities assigned to you with ESA's rules, regulations, policies, and strategies; effectively implementing internal control, proper design and functioning of a client-oriented procurement/tendering and contracting process;
  • Timely and efficient preparation of the various elements of the procurement and contract documentation;
  • Providing guidelines which apply the relevant and up-to-date legal and industrial policy measures throughout the procurement/tendering and contracting process;
  • Organising and coordinating all stages of procurement, including the issuing of the Invitations to Tender, ensuring proposals are received and admissible, evaluating them and negotiating the resulting contract with the selected contractor(s);
  • Promoting the awareness and understanding of ESA's procurement/ tendering and contracting processes to the relevant stakeholders;
  • Monitoring the performance of the contracts including the negotiation of all amendments;
  • Dealing with all administrative, contractual, legal, and industrial issues arising, involving regular and direct interaction with the industrial counterparts;
  • Building a trusting relationship with the Project Managers/Technical Officers and their respective teams, advising them on all procurement-related matters.

Technical competencies

Good knowledge and experience in contract, procurement or international business law gained in either industry or public administration
Good understanding of intellectual property issues
Experience in tendering and contracting processes
Ability to critically assess technical tender documentation and to draft tailored contract conditions
Knowledge of the European and/or international business sector (institutional, commercial and/or industrial), preferably in the space sector
Good understanding of economic and financial aspects of contracts
Negotiation skills

Behavioural competencies

Result Orientation
Operational Efficiency
Fostering Cooperation
Relationship Management 
Continuous Improvement
Forward Thinking

Education

A master's degree in law, economics or business school is required for this post.

Additional requirements

  • Good academic knowledge in contract law and/or international business law is an asset.
  • Excellent communication skills, both verbal and written;
  • Sound judgement in solving problems pragmatically;
  • Discretion and integrity are paramount;
  • Outstanding customer-focus including the ability to interact with multiple international actors
  • Strong team orientation to work with others to achieve organisational goals;
  • Operational efficiency including excellent planning and organisational skills;
  • Open to change in a fast-paced environment;
  • Consistent performance, even under pressure;
  • Ability to grasp new and complex concepts quickly;
  • Ability to understand and formulate contractual/legal texts in English
  • Ability to assimilate issues of a technical and management nature
  • Mastering of Microsoft Office tools (Word, Excel & PowerPoint)

 

At least 5 years’ professional experience in a public administration, international organisation or private firm.

Other information

For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework.

For further information please visit: Professionals,What we offerand FAQ  

 

The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.     

 

The Agency may require applicants to undergo selection tests.

 

At the Agency we value diversity and we welcome people with disabilities.  Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace.  The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further please contact us email contact.human.resources@esa.int.

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Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania and Slovenia.

 

According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States*. When short-listing for an interview, priority will first be given to internal candidates and secondly to external candidates from under-represented or balanced Member States*.  (https://esamultimedia.esa.int/docs/careers/NationalityTargets.pdf)

 

In accordance with the European Space Agency’s security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment conducted by an external background screening service. 

 

Recruitment will normally be at the first grade in the band (A2); however, if the candidate selected has little or no experience, the position may be filled at A1 level.

*Member States, Associate Members or Cooperating States.

This vacancy is now closed.
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