Travel Coordinator / Welcome Officer

Context:

The ICRC Mission in Warsaw is looking for: Travel Coordinator / Welcome Officer

The Welcome Officer ensures that Welcome activities are organized smoothly, including coordination of pick-up/drop-off of ICRC staff and guests, travel arrangements, visas and permits, official registration and accommodation.

[Please note that Polish applicants will be processed with priority. All applications should be sent to bud_hrrecruitment_services@icrc.org . More info could be found below.]

Main Responsibilities:  
▪ Organize all travel and visa requests for the staff. 
▪ Organize accommodation, hotel booking and follow-up payments with the hotels. 
▪ Organize events, seminars and workshops in coordination with the concerned departments and colleagues. 
▪ Organize briefing schedule for new arrivals in coordination with the other departments. 
▪ Create and archive Welcome files and keep them up to date. 
▪ Assist the department in the administrative tasks, including invoices and official letters. 
▪ Translate from and into Polish 

Qualification and Experience Required: 
▪ University degree with 2 to 3 years’ experience in hotel management, hospitality and travel industry, tourism, business administration or similar field. 
▪ Languages required: Polish (native) and very good command of English. 
▪ Computer proficiency 
▪ Availability and flexibility after the official working hours.

What we offer

▪ Rewarding diverse work in a humanitarian and multicultural environment

▪ An on-boarding orientation course and other opportunities for further in-house training

▪ Competitive compensation & benefits package.

In case your skills and background correspond to the mentioned requirements, please send your CV and Cover Letter in English to the e-mail bud_hrrecruitment_services@icrc.orgotwiera się w nowej karcie with the subject line indicating “Welcome Officer”.

Please note that only shortlisted candidates will be contacted.

We welcome applications from all qualified candidates. The ICRC values diversity and is committed to creating an inclusive working environment.