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Project Management Assistant (Service Contract)

Santiago

  • Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
  • Location: Santiago
  • Grade: Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2022-08-18
OVERVIEW

Parent Sector : Field Office

Duty Station: Santiago

Job Family: Education

Type of contract : Service Contract Non-Staff

Duration of contract : 6 months, with possibility of renewal subject to satisfactory performance and availability of funds.

Recruitment open to : Only candidates with Chilean nationality and/or permission to work in Chile will be considered.

Application Deadline (Midnight Paris Time) : August 12, 2022

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

The Latin American Laboratory for the Assessment of the Quality of Education – LLECE, is the unit of the OREALC/UNESCO Santiago that contributes to monitoring progress in student learning in the region. LLECE, in addition, is a space for exchange, collaboration and innovation to offer information through its Comparative and Explanatory Regional Study (ERCE).

Since its creation, the Laboratory has been a benchmark and regional framework for agreement and cooperation between countries in the field of educational evaluation. It has been technical support for the education and training of the teams responsible for the national measurement and evaluation systems, a source of access to information on this subject and has made available databases for the development of educational policies based on empirical evidence.

 

Long Description

Job description

Under the authority of the Director of the Office and the direct supervision of the Coordinator of the Latin American Laboratory for Assessment of the Quality of Education (LLECE) the incumbent will perform the following duties:

  • Contribute and support the results-based planning and management of the LLECE’s main projects, according to the technical, implementation and participation requirements, under the context of large-scale studies.
  • Propose, develop and implement a monitoring model for the process of the Laboratory.
  • Support the processes of bidding and acquisition of services, including the review of ToR, administrative management with the interested parties and contribute to facilitating the hiring of institutions and consultants.
  • Support the management of LLECE projects in accordance with UNESCO guidelines. This includes drafting and review of project documents (in Spanish and English), budgets and their management in UNESCO's internal processes and platforms.
  • Provision of inputs to preparation of procurement plans for LLECE.
  • Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation.
  • Keep track of LLECE’s contracts and payments in cooperation with the Administrative Officer.
  • Elaborate, develop and lead projects for the resource mobilization of the LLECE and link them to the program activities to develop, for national and international entities, and its posterior implementation.
  • Develop and contribute in the report production of the LLECE’s studies, including the management and results-based planning, program analysis under the theory of change framework.
Long Description
  • Provided administrative and management assistance to the national teams of the LLECE’s member countries, in the implementation of the main projects and activities
  • Provide technical and operational support to the LLECE’s coordinator in the tasks related to the work with implemental partners of the Comparative and Explanatory Regional Study (ERCE) and its development phases.
  • Lead the organization of the workshops and other activities in the capability development framework conducted by the Laboratory with its members.
  • Collaborate on the dissemination of the main studies, publications and data to different countries and audiences, in order to strengthen the ongoing initiatives as the LLECE’s data platform, webinars and others (in Spanish and English).
  • Perform any additional tasks as required and assigned by the Chief of Section or the Director of the Office.
COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

 

Education

Degree in social sciences,  administration, law or similar, with orientation in public management or public policy in the education sector (sociology, political science, social work, education, engineering or a related career).

 

Work experience

At least four years of relevant experience in the field of education in Latin American and Caribbean countries, with focus on management or project implementation in education.

Previous experience as a Project Management Assistant or a similar role is highly desirable.

 

Competences and abilities

  • Excellent teamwork skills.
  • High level of initiative and self-management.
  • Comprehensive, clear, effective and accurate oral and written communication skills (in Spanish and English).
  • Demonstrated ability for program or project management. 
  • Excellent knowledge and skills in Microsoft Word, Excel, PowerPoint, and any management software and tools such as Gantt Charts.
  • Excellent knowledge of both Spanish and English
  • Ability to work under pressure with minimal supervision
  • Detail-oriented and highly organized
  • Excellent problem-solving skills
  • Capacity to monitor programme progress and provide oversight to ensure activities are completed promptly and within budget.
DESIRABLE QUALIFICATIONS

 

Education

Advance degree (master equivalent) in social sciences, project or public management, public policy, business administration or similar. 

 

Work experience

  • Proven work in the field of large-scale and international studies.
  • Experience in UNESCO or in the UN system.
  • Management of national or state-level policies.
BENEFITS AND ENTITLEMENTS

Leave

 

Annual leave

Annual leave shall be granted at the rate of 2½ days for each completed month of service, which is credited to the individual from the first day of his/her contract. The annual leave entitlement must be taken in full during the contract period, however up to 10 days can be carried forward if the contract is renewed. Compensation shall not be paid for unused leave at the end of the contract; and contracts must not be renewed solely for the purpose of allowing the SC contract holder to take unused annual leave from a previous contract.

If UNESCO terminates the contract of an SC holder before its expiry date, and he/she has any unused accrued annual leave, the contract holder shall take such leave before he/she is separated. If exigencies of service do not allow any such leave to be taken before separation, compensation for any untaken annual leave shall exceptionally be paid. In the event of the SC holder’s resignation, any untaken annual leave shall be taken before the separation; under no circumstances shall compensation be paid for untaken accrued annual leave.

If termination is the result of the contract-holder’s improper conduct or violation of any term of the contract, the SC may receive financial compensation for any untaken accrued annual leave.

 

Special leave

SC holders are not entitled to special leave during the period of their contracts.

 

Long Description

Sick Leave

SC contract holders are entitled to 1 day of certified/uncertified paid sick leave per completed month of service, equivalent to 12 days per complete year of service. The total amount of sick leave shall be credited on the first day of his/her contract. Up to 12 days of unused sick leave may be carried forward if the contract is renewed.

If the SC contract holder leaves before the end of their contract, and they have taken more paid sick leave days than accrued through their actual length of service, the excess paid sick leave days taken shall be deducted from their final

payment.

To qualify for paid sick leave, absences of more than three consecutive working days taken by SC contract holders must be supported by a medical certificate. Medical certification is also required after three uncertified sick leave days in any 6 month period.

 

Maternity leave

 SC contract holders are entitled to 16 weeks maternity leave, subject to provision of a medical certificate from a qualified practitioner which indicates the expected date of confinement. Once the period of maternity leave has started, no SC contract holder shall be separated during the period of maternity leave: the contract must be extended to cover the full period of maternity leave. For the purposes of this entitlement, maternity leave should not start less than 3 weeks before the expected date of childbirth and finish not less than 10 weeks after the expected date of childbirth.

 

Social Security

SC contract holders are not eligible for participation in UNESCO’s Medical Benefits Fund or UN Joint Staff Pension Fund, nor are they covered by UNESCO’s Staff Compensation Plan*.

*except for former staff members already participating in either or both MBF/Pension Fund.

The social security arrangements for the SC contract-holder must be clearly set out in the SC contract, whether they are registered in a local scheme or receiving an additional payment for registering in a private medical and/or pension scheme. The arrangements must be drawn to the attention of the individual before the contract is signed. The contract holder must provide the proof of affiliation to local or private social security scheme.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

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