Finance Officer (ERP Financial Analyst)
New York City
Org. Setting and Reporting
The position is located in Enterprise Resource Planning Solution Division (ERPSD), in the Department of Management Strategy, Policy and Compliance (DMSPC) in New York. The Finance Officer (ERP Financial Analyst) will report to the Principal Programme Management Officer.
Umoja is a continuous organizational transformation, enabling high-quality, and cost-effective service delivery for evolving United Nations mandates, anywhere in the world. By updating skills, harmonizing practices and applying global technology, Umoja maximizes productivity of the UN's human, financial and material resources.
Umoja transcends organizational, geographical and functional barriers, fostering a culture of transparency, accountability, empowerment, sharing and unity across the United Nations. For more information on Umoja visit: http://umoja.un.org.
Within delegated authority, the Finance Officer (ERP Financial Analyst) will be responsible for the following duties:
•Analyses accounts, reviews/prepares regular financial reports. Proposes/implements solutions with respect to problem transactions and irregularities.
•Provides substantive support to the development and implementation of new accounting systems. Takes initiative to improve accounting processes and approaches.
•Assists with developing a training plan in coordination with other UN ERP functional tracks; coordinates the review and validation of training materials for financial accounting elements.
•Coordinates with user groups to bring about business transformation in the areas of Financial Accounting with regards to policy; procedures, data management and Umoja solution.
•Provides hands-on support to clients and stakeholders throughout and defines and manages key stakeholder expectations and serves as an effective spokesperson about the Finance ERP project.
•Serves as focal point of Umoja's IPSAS-related action plan, specifically concerning the entire financial accounting solution architecture in Umoja.
•Reviews, analyses and finalizes the preparation of the programme plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies.
•Provides substantive support to relevant intergovernmental and expert bodies in their review of the programme plan and its revisions; secures approval from the General Assembly.
•Ensure legislative mandates are accurately translated into program budgets.
•Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements ; ensure compliance with the programme plan and other legislative mandates.
•Provides detailed input with respect to resource requirements for budget submissions.
•Reviews, analyzes and finalizes program budget/financial implications to the Security Council statements in light of additional mandates.
•Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.
•Issues allotments/appropriations, authorizes sub-allotments/appropriations, including redeployment of funds when necessary, ensuring appropriate expenditures.
•Manages and monitors budget implementation and recommends reallocation of funds as necessary.
•Monitors expenditures to ensure that they remain within authorized levels.
•Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
•Prepares budget performance submissions.
•Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures.
•Provides substantive support to relevant intergovernmental and expert bodies.
•Provides advice and guidance, including training, to headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting.
•Participates in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming, Financial and budgetary issues.
•Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to finance and budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
•Drafts reports for intergovernmental bodies and for management on budgetary issues, and correspondence.
•Undertakes research and analysis of financial and budgetary policies and procedures, makes recommendations for changes and/or modifications.
•Ensures the integrity of financial and management systems and the controls that underpin them.
•Provides support with respect to representation of the Secretary-General in meetings of legislative organs.
•Represents the division in inter and intra-departmental meetings.
•May plan, organize, manage and supervise the work of the Unit/Section assigned.
•Incumbents may be asked to perform other related duties.
• Professionalism: knowledge of financial and budgetary principles and practices, budget development and financial administration of resources. Ability to develop budgetary policies, procedures and new programmes. Ability to formulate new strategies and technical approaches to budgetary matters. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Advanced university degree (Master's degree or equivalent) in business administration, finance, accounting or related field. A first-level university degree in combination with two additional qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of progressively responsible profession experience in accounting, finance, budget and administration is required.
Experience in applying private sector or public-sector accounting standards such as International Financial Reporting Standard(s) (IFRS) or International Public Sector Accounting Standard (IPSAS) and progressive experience preparing financial reports is required.
Experience working with financial systems or financial modules/functions of Enterprise Resource Planning (ERP) systems such as SAP, Oracle or similar is required.
Experience in analyzing audit reports and applying financial control and reporting procedures is desirable.
Experience in Financial Management including Strategic Planning, Budgeting, Cost Accounting, Funds Management, Grants Management and the related Financial Modeling is desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another UN official language is an advantage.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
This position is financed by Umoja funding. The appointment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.