Programme Management Assistant
Org. Setting and Reporting
This post is located within the Women, Youth and Vulnerable Communities (WYVC) Section in the Division of Sustainable and Inclusive Trade. The Global Goals provide an opportunity for delivering change, with women’s empowerment as a prerequisite for achieving the Goals. The Empowering Women to Trade (EWT) programme delivers on ITC’s commitment to the Global Goals, particularly Goal 5 (achieving gender equality and empowering women) and Goal 8 (inclusive and sustainable economic growth).Responsibilities
Under the direct supervision of the Chief, Women, Youth and Vulnerable Communities (WYVC), the Senior Programme Assistant will be responsible for the following duties:
• Provides assistance in support of planning and implementation activities/processes for, typically, a large and
highly complex component of the departmental programme/project initiatives.
• Researches, compiles, analyses, summarizes, and presents basic information/data on specific
programmes/project and related topics.
• Assists in the coordination of programme/project planning and preparation; monitors status of programme/project
proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties
• Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the
interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget
estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose
adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
• Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data
related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; c
carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised
budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds;
ensures necessary approval and entry in computerized budget system; initiates financial authorizations for
• Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the
interpretation of the activities/services scheduled in the project budget and various planning instruments such as
the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules
and procedures and ensures completeness and accuracy of data submitted.
• Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor,
translation services, etc. on finalization and publication of report multiple languages.
• Serves as focal point for coordination, monitoring and expedition of programme/project implementation
activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard
terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on
administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of
personnel, travel arrangements, organisation of and participation in training/study tours, authorization of
payments, disbursement of funds, procurement of equipment and services, etc.
• Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a
variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to
facilitate inspection and other reviews.
• Drafts correspondence and communications related to all aspects of programme/project administration, including
work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of
• Provides guidance and training to new/junior staff.
• Performs other duties as assigned.
Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
High school diploma or equivalent is required.Job - Specific Qualification
A qualification or certificate in project managament is desirable.Work Experience
A minimum of seven (7) years of experience in programme or project administration, technical cooperation or related area is required.
Experience working in an international organization or ITC/UN is desirable
Experience in using an Enterprise Resource Planning (ERP) system is desirable
For the position(s) advertised, fluency in both English and French is required.Assessment
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.Special Notice
The conditions of service are governed by the United Nations Staff Rules and Regulations. This is a fixed term appointment for an initial period of one (1) year.
ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons - of all genders - equally, including those with disabilities, without discrimination or prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy work/life balance and to allow all staff members to express and develop their talents fully.
Applicants will be contacted only if they are under serious consideration.
This position is subject to local recruitment. For ITC purposes the definition of “local” shall be that at the time of application the applicant is already residing (with the requisite permit) within a radius of 50 kms from the ITC offices on rue Montbrillant, Geneva or within a 1h15min commuting distance by public transport or car. Applicants not meeting this criterion will not be considered.
For information on salary and entitlements, please consult the International Civil Service Commission website: http://icsc.un.org
United Nations Considerations
In accordance with the United Nations Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Candidates will not be considered for employment with ITC if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the Inspira account-holder homepage.
The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.
ITC does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ITC are fraudulent and should be disregarded.