Org. Setting and Reporting
This position is located in the Transport Section of the United Nations Mission for the Referendum in Western Sahara (MINURSO) in Laayoune, which is classified as "E" category and a family duty station. The Transport Assistant will directly report to the Transport Officer.Responsibilities
Within delegated authority, the Transport Assistant will carry out the following duties:
Transport Dispatch duties:
•Identifies routine transportation requirements within the area of responsibility.
•Analyzes transportation requests and carries out route planning and reconnaissance.
•Establishes service timetables and driver rosters.
•Prepares and disseminates information regarding services and transport facilities available to customers in order to ensure maximum utilization and effective use of vehicle to them and also of any changes that occur.
•Coordinates the provision of regular shuttle bus services along established routes.
•Coordinates the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes.
•Provides transportation briefings to incoming personnel at the check-in.
•Monitors that the mechanical conditions and ensures daily maintenance are performed on all dispatch vehicles and shuttle buses.
•Leases and coordinates with the workshop vehicle technicians on the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service.
•Maintains files and documentation related to assigned duties and prepares reports for supervisors.
•Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service.
•Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.
•Documents requirements and background information used for data analysis.
Fleet Vehicle Inventory duties:
•Conducts distribution of non-expendable transport assets.
•Conducts bi-annual physical inventory of non-expendable transport assets in accordance with the established procedures and deadlines.
•Conducts vehicle inspections.
•Maintains records for non-expendable transport assets, including records in fleet management databases.
•Assists in coordinating the Mission Vehicle Establishment Committee (VEC) meetings.
•Processes the vehicle write-off cases in accordance with the established procedures and deadlines.
•Provide technical expertise on Contingent Own Equipment (COE) and safety inspections.
•Monitors the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by a chief of Unit/Section, Transport.
•Monitors that transportation is returned in good working condition order on check-out by the outgoing personnel.
•Prepares monthly trip tickets and Electronic Monitoring System (EVMS) statistics of the mission vehicle fleet.
•Enters and updates information in the Electronic Vehicle Monitoring System(EVMS) and Fuel log software packages.
•Carries out diagnostics and identifies reasons for technical faults.
•Carries out product upgrades initiated by a vehicle manufacturer.
Transport Warehouse duties:
•Carries stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers.
•Conducts regular inventory checks of the Transport Warehouse stocks.
•Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures.
•Coordinates the planning and implementation of projects within Transport Warehouse and facilitates the training of staff.
Transport Driver Testing / Damage Discrepancy Reporting duties:
•Maintains databases to monitor the mission personnel in possession of UN driving permits.
•Conducts driving test assessments for heavy duty vehicle ‘C’ and ‘E” category for the mission staff members.
•Participates in the development of the Transport Unit’s/Section’s Standard Operating Procedures.
•Participates in the training activities to enhance the capacity of international and national staff members
•Performs other related duties as required.
Professionalism: Demonstrated use of initiative and ability to make appropriate linkages in work requirements, assess impact on transport operations and anticipate next steps; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
High school diploma or equivalent is required.
The ability to perform analysis, modeling and interpretation of data in support of decision-making.
A valid National Driving License with “C” and “E” category and Drivers Testing Officer Certification (DTOC) is required. Please attach copy of the National Driving license and DTOC certificate in the attachment section.
Technical or vocational certificate in supply chain, logistics, transport operations, or other related fields is desirable. Please attach copy of your certificate in the attachment section.
A minimum of six (6) years of progressively responsible experience in Logistics, Transport Operations or related area is required.
Experience in international operations in a post conflict environment is desirable.
One (1) year or more of experience in data analytics or related area is desirable.
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English (both oral and written) is required.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.
MINURSO is committed to achieving 50/50 gender balance in its staff, as per the Secretary General´s Gender Parity Strategy. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.