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IC2022/WSM/024 IMPRESS Chief Technical Adviser (National IC)

Apia

  • Organization: UNDP - United Nations Development Programme
  • Location: Apia
  • Grade: National Consultant - Locally recruited Contractors Agreement
  • Occupational Groups:
    • Managerial positions
  • Closing Date: 2022-08-12

Background

Samoa is a small island developing state in the Pacific that is highly vulnerable to the impacts of climate change, and it is only responsible for an insignificant amount of global greenhouse gas emissions. However, Samoa is committed to combating and addressing issues associated with climate change including adaptation and mitigation measures to demonstrate to the world that all nations can take responsibility for a low-carbon future. Samoa submitted its Second National Communication to the United Nations Framework Convention on Climate Change (UNFCCC) in 2007 and submitted its Intended Nationally Determined Contribution (INDC) and information to facilitate the clarity, transparency and understanding of the contribution in September 2015.

It is clearly highlighted in the INDC report that the Energy Sector with a focus on the Electricity sub sector is the main target sector for greenhouse gas (GHG) emission reduction, and Samoa aims to achieve 100% electricity generation from RE by 2025. Assistance required to reach this target includes human, technological and financial resources. Further economy-wide emissions reductions are conditional on Samoa receiving external financial assistance from the international community.

This project not only directly responds to the requirements highlighted in the INDC report, but also complements the Strategy for the Development of Samoa (SDS), the Samoa Energy Sector Plan and the Energy Bill being planned and implemented by Government of Samoa (GOS). Ministry of Natural Resources and Environment (MNRE) is the designated implementing agency for this GEF-funded project, and the key agency for Renewable Energy (RE) development and implementation in Samoa with key partners beings State Owned Enterprises (SOEs) such as Samoa Trust Estate Corporation (STEC) and Electric Power Corporation (EPC).

The objective of the IMPRESS project therefore is the improved sustainable and cost-effective utilization of indigenous renewable energy resources for energy production in Samoa. This will be realized through development of Renewable Energy (RE) and Demand-Side Management (DSM)/ Energy Efficiency (EE) policies and regulatory frameworks, adoption of RE- based technologies in electricity generation and financing RE, and DSM/EE investments in Samoa. The project comprises the five (5) components:

  1. Component 1: Enhancement of Renewable Energy Policy Formulation and Implementation;
  2. Component 2: RE-based Energy System Improvements;
  3. Component 3: Financing of Initiatives for Electricity Saving, Productive and Social Uses of RE Electricity, and Electricity System Performance Improvement;
  4. Component 4: Productive & Social Uses of RE;
  5. Component 5: Enhancement of Awareness on the Applications and Benefits of RE/EE.

The project is implemented over the course of 5 years and has started in 2017. The project expects to achieve GHG emission reductions through the displacement of diesel electricity generation. Direct GHG emission reduction over the lifetime of the project is estimated to be 25,267 tCO2e. UNDP is the GEF Implementing Agency and the Ministry of Natural Resources and Environment (MNRE) is the project’s lead Implementing Partner, with STEC and EPC serving as responsible parties.

The project is being nationally executed as per UNDP National Implementation Modality (NIM) procedures. According to UNDP guidelines on National Implementation Modality (2011), the Government is responsible for the management and delivery of programme activities to achieve project outcomes/outputs. Government regulations, rules and procedures therefore apply to project implementation to the extent that they do not contravene the principles of the Financial Regulations and Rules of UNDP.

Project monitoring and evaluation will be conducted in accordance with established UNDP and GEF procedures and will be provided by the project team and the UNDP Multi-Country Office (UNDP-MCO) in Apia with support from the UNDP Regional Bureau for Asia-Pacific (RBAP) region in Bangkok. 

Duties and Responsibilities

  • Scope of Work:

 

This section of the document defines the responsibilities and tasks that the CTA is expected to assume over the time period required i.e. a total of 6 months starting September 2022.

The scope of work for the CTA includes the following key activities:

1. Formulation and finalizing of GEF core indicators, undertake a Review of the National Sustainable Energy Policy, support the design of the improvements to the project demos and the financing scheme.

 

  • Technical expertise and guidance in the review and update of Monitoring and Evaluation Framework and monitoring tools for the project and monitoring the technical quality of project M&E systems (including AWPs, indicators and targets), and in updating the GEF Core Indicators, and provide guidance in the updating of the Activities Inventory;
  • Prepare guidelines and provide training for the Project Coordination Unit (PCU) in the review and updating of the Project’s Activity InventorySeek the endorsement of the Project’s Activity Inventory fromthe Project Board Committee/TAG and the UNDP GEF Regional Technical Adviser;
  •  Gather necessary up to date information pertaining to the project activities.
  • Review and provide comments on the National RE and EE Policies and Regulations
  • Undertake stakeholder training and consultations on the new RE and EE Policies and Regulations.
  • Review and design of all the project proposals for the project extension: (1) Improvements of the Afolau Biomass Gasification Power Plant, (2) Compressor for Biogas, (3) Financing Scheme, (4) Demonstration Scheme

 

2. Preparation of a report quantifying and attributing the GHG emission reductions from the IMPRESS project and preparation of a draft exit strategy

  • Prepare and complete a Report on the verification and confirmation of the energy savings and GHG emission reductions that are attributable to the IMPRESS project. The report should be submitted to the PCU and UNDP for review and approval.
  • Prepare and document the procedures (including the information to be gathered and parameters to be measured/determined) for the carbon footprint determination; and the GHG emission reduction quantification; and making clear of the attribution of the carbon footprint improvement (and GHG ER) activities to the IMPRESS Project.  
  • Provide training on the verification of carbon footprint and GHG emission reduction quantification and attribution for the project team and relevant stakeholders
  • Completion of finalised proposed Exit Strategy to be circulated to PCU/IP and UNDP for review and to provide comments and recommendations and submitted for Project Board endorsement.

 

3. Review of the Financial Scheme of the project, preparation and completion of the Evaluation Report for the National University of Samoa on Renewable Energy Research, and the completion of the Finalised Exit Strategy for the Project

  • Finalization of the proposed Financial Scheme with PCU and UNDP ensuring that it is in-line with government objectives and UNDP’s approved financial instruments; and achieving the financial barrier removal outcome of the project.
  • Review the National University of Samoa Research Project on Renewable Energy Research Project providing comments, recommendations, and lessons learned
  • Evaluate the extent by which the barriers that the IMPRESS Project is supposed to remove have been achieved.
  • In consultation with the UNDP-GEF Regional Technical Adviser, prepare and update the project GEF Core Indicators annex in the IMPRESS Project Document, as replacement to the GEF Tracking Tool; 
  • Ensure that the Exit Strategy for the Project has been finalised with all recommendations from the draft included and addressed and submitted to the Board for approval

 

4. Relationship building

  • The CTA will participate in Project Board /TAG meetings in a technical advisory capacity. She/He, as an expert advisor, will liaise with project partners, donor organizations, NGOs and other stakeholder groups to ensure effective coordination of project activities, particularly the co-financed activities, and potential leverage of additional resources; and,
  • Engage on and contribute to policy dialogues within MNRE and other relevant agencies.

 

5. Communication

  • Develop a knowledge management, communications and awareness raising strategy and action plan;
  • Provide guidance on knowledge management, communications and awareness raising; documenting lessons from programme implementation; and making recommendations to the TAG for more effective implementation and coordination of programme activities, including the provision of sound science to inform strategic and technical decisions;

 

  1. Expected Outcomes/Deliverables and payment schedule:

 

This section of the document defines the deliverables that the CTA is expected to complete.

 

Professional Costs

All payments will be done upon submission of each deliverable and acceptance by UNDP and the GoS.

The consultant shall receive his/her payment in 3 instalments from UNDP as follows

Key Deliverables

Description

Percentage of total Price (Weight for Payment)

Due date

Deliverable 1

Upon approval by UNDP of the following;

 

  • A report on the review of the draft National Sustainable  Energy Policy (Developed by IMPRESS); and Renewable Energy and Energy Efficiency; and Waste to Energy Regulation (Developed by MoF)
  • Provide Training on the Policies and regulations developed under Component 1 of the Project
  • a report on the review of all 4 project proposals that are included in the Project Extension

 

 

  • Consultant to review and provide comments on the Policies and Regulations implemented under the project. Renewable Energy and Energy Efficiency Policy and Waste to Energy Regulation.
  • Provide trainings to the project team and relevant stakeholders on the new Policies and Regulations.
  • To undertake a review of all 4 proposals included in the project extension phase

33.33%

20 working days

28 October 2022

Deliverable 2

Upon approval by UNDPof the following;

 

  • Component 2:  an Assessment Report on the progress of the; Biogas Systems, Biomass Gasification  Feedstock and Gas Analyzation of Power Plant.
  • Component 2: a Report and Guidelines on the verification of Carbon footprint of the Biomass Gasification Plant and Biogas systems and undertake training of of project team
  • Draft Exit Strategy

 

  • Consultant to prepare and complete report on the verification and confirmation of the energy savings and GHG emission reductions that are attributed to the Project and submit to IMPRESS PCU and UNDP for review and comments.
  • Undertake a carbon Foot print verification allowing the government to measure the amount of greenhouse gases emitted and thus indicating the level of commitment to reducing climate change effects
  • Provide training on the verification of Carbon footprint for project team and relevant stakeholders
  • Completion of draft Exit strategy to be circulated with PMU and UNDP for review and to provide comments and recommendations.

33.33%

20 working days

29 December 2022

Deliverable 3

Upon approval by UNDPof the following;

 

  • Component 3&4: a Report on the review of progress of the Financial Scheme prepare under the Project
  • Component 5: Evaluation Report of NUS RE Research Project.
  • Final Formulate and finalize GEF core indicators.

 

  • Exit Strategy Finalized

 

  • To assist in the review and progress of the Financial Scheme with PMU and UNDP .
  • To review the National University of Samoa Research Project on Renewable Energy Research Project providing comments, recommendations, and lessons learned
  • Finalize the GEF core indicators worksheet . Consult PMU and relevant stakeholders to gather necessary information and updated information
  • To finalize the Exit Strategy for the Project

 

33.34%

20 working days

28 February 2023

 

 

100%

 

 

 

In the case of unforeseen travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed based on provision of supporting documentation.

For mission travel, the consultant will be responsible for making his/her mission travel arrangements in line with UNDP travel policies; and the Individual Contractor shall receive a per diem not to exceed United Nations daily subsistence allowance. The mission travel cost will be excluded at this time from the price proposal.

 

Competencies

Corporate Competencies:

  • Demonstrates commitment to the UN’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

 

Functional Competencies:

Knowledge Management and Learning

  • Shares knowledge and experience
  • Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

  • Ability to perform/advise on (as appropriate) a variety of specialized tasks related to administrative support, including project data management support, reporting, and logistics for project implementation.

Leadership and Self-Management

  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities
  • Good inter-personal and teamwork skills, networking aptitude, ability to work in multi-cultural environment

 

Required Skills and Experience

  • Only those applications that are responsive and compliant will be evaluated. Incomplete applications will not be considered;
  • Offers will be evaluated according to the Combined Scoring method – where the technical criteria will be weighted at 70% and the financial offer will be weighted at 30%;
  • The technical criteria (education, experience, language) will be based on a maximum 100 points. Only the candidates that have achieved a minimum of 70 points from the review of education, experience and language will be deemed technically compliant and considered for financial evaluation;
  • Financial score (max 30 points) shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal of those technically qualified;
  • The financial proposal shall specify an all-inclusive lump sum fee. In order to assist the requesting unit in the comparison of financial proposals, a detailed cost breakdown must be provided in the format of the Financial Proposal Template. (including all foreseeable expenses to carry out the assignment).
  • Applicant receiving the Highest Combined Score and has accepted UNDP’s General Terms and Conditions will be awarded the contract.

 

Technical Evaluation Criteria (based on the information provided in the CV and the relevant documents must be submitted as evidence to support possession of below required criteria:

 

  • At least a Bachelor’s degree in the areas of Engineering, with focus on either Energy technologies, Renewable Energy technologies, and electric power systems. (15)
  • More than five (5) years of professional experience in the implementation and management of Renewable Energy Systems, Energy Efficiency Applications, Grid Stability Management projects, with substantive work undertaken in the electricity and energy sector; (30)
  • More than three (3) years’ experience with UNDP-GEF Project Cycle Management, with demonstrated experience in designing and facilitating processes to enhance project implementation and its adaptive management through the application of M&E tools. Experience in results-based management logical frameworks is essential; (25)
  • Experience in working with communities, including community-based management and co-management initiatives, NGOs and multiple sectors of government, using mechanisms to develop common visions among stakeholders and including consulting with senior executives and civil servants; (20)
  • Experience of working in Samoa. Work experience in other Pacific Islands or comparable island nations is an advantage; (5)
  • Fluency in English is a requirement, with sound written skills using plain English (5)

 

 

 

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Download the full templates and TOR from the UNDP Procurement site link https://procurement-notices.undp.org/view_notice.cfm?notice_id=93558.  Please use the templates for submission of your proposal.

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