PROGRAMME MANAGEMENT ASSISTANT
New York City
Org. Setting and Reporting
The United Nations Ethics Office was established by the Secretary-General as an independent Secretariat unit subsequent to the approval of the General Assembly at the 2005 World Summit (see Assembly resolution 60/1, para. 161 (d)). Having commenced operations on 3 January 2006, and in accordance with Secretary-General's bulletins ST/SGB/2005/22 and ST/SGB/2007/11, the United Nations Ethics Office's functions include: (a) Providing confidential advice and guidance to staff on ethical issues, including administering an ethics helpline; (b) Administering the Organization's financial disclosure programme; (c) Administering the Organization's protection against retaliation policy; (d) Developing standards, training and education on ethics issues, in coordination with the Office of Human Resources and other offices, and conducting ethics outreach; (e) Supporting ethics standard-setting and promoting policy coherence within the Secretariat and among the Organization's separately administered organs and programmes. This position is located in the United Nations Ethics Office. The Programme Assistant will be directly supervised by the Senior Ethics Officer and head of the Advice and Financial Disclosure Programme Unit and report to the Senior Ethics Officer, within limits of delegated authority under the overall supervision of the Director of the United Nations Ethics Office.Responsibilities
Within limits of delegated authority, the Programme Assistant may be responsible for the following duties:
• Provides assistance in support of planning and administering the UN Financial Disclosure Programme (UNFDP), including implementing activities/processes related to UNFDP with the support of other assistants of the Office.
• Researches, compiles, analyses, summarizes, and prepare information/data on UNFDP.
• Assists in the planning and preparation of annual administration of UNFDP; monitors status of UNFDP filing; takes necessary action to ensure UNFDP filing is completed within the designated timeframe.
• Assists in the preparation and analysis of data/ statistics, patterns and trends, and other materials of UNFDP for monitoring, reporting and presentation purposes; provides assistance in billing and requisition processing in UMOJA.
• Assists in the monitoring and status of UNDFP filing and making referrals of non-compliant cases to participating entities for accountability; categorizes, updates, tracks and analyses data related to administration of UNFDP, e.g. designation of filers, submission rate, cost recovery, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions.
• Provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
• Assists in drafting briefing notes and presentations related to UNFDP.
• Serves as focal point for coordination, monitoring and expedition of filing activities of UNFDP, involving extensive liaison with OICT, UNFDP's External Reviewer, other relevant officials in UN offices, departments and other entities as well as to respond to requests for advice and guidance, information requests and inquiries, obtain necessary clearances, process and follow-up on required actions, to maintain communication flow, to attend meetings with them and to resolve issues related to UNFDP, both in substantive and technical aspects, and compliance, etc.
• Prepares, maintains and updates files (electronic and paper), internal database and data collection tolls related to UNFDP and other confidential records management systems of the Office; compiles and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes and references for use in preparation of UNFDP-related reports, briefs, etc.
• Drafts, screens and prioritizes outgoing/incoming correspondence and communications related to various aspects of administration of UNFDP, including launch messages, responses to queries and requests and other related issues, identifies issues requiring attention and refers to relevant officers for appropriate disposition, as well as prepares unit contributions for a variety of periodic reports, correspondence and other communications.
• Provides guidance and training to UNFDP participants in navigating the UNFDP filing system, including technical troubleshooting, in coordination/cooperation with the Information Management Assistant and/or the other Programme Assistant.
• Performs other duties as assigned by the Director of the United Nations Ethics Office and/or the Senior Ethics Officer.
Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
High school diploma or equivalent is required.
A minimum of seven years of progressively responsible experience in programme or project administration, technical cooperation or related area is required.
Experience in IT support provision, billing and requisition using an ERP system (such as SAP, Oracle) or similar system is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.Special Notice
Appointment against this position is for an initial period of one year. The appointment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.
An impeccable record for integrity and professional ethical standards is essential. All staff of the Ethics Office are required to submit a financial disclosure statement upon appointment and annually thereafter.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.