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Grants Coordinator


  • Organization: IRC - International Rescue Committee
  • Location: Abidjan
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Managerial positions
    • Grant writing
  • Closing Date: Closed
IRC implements programs to promote durable solutions among internally displaced persons, refugees and host populations through public health, sanitation, shelter, rehabilitation, and education projects. The IRC has worked with United refugees since 1933 and is present in 40 countries in Europe, Africa, Asia, as well as states, as part of the resettlement support program. The IRC is an organization committed to freedom, human dignity, and self-reliance. This commitment translates into quality resettlement assistance, comprehensive emergency aid, rehabilitation, and advocacy for refugees.
Côte d’Ivoire’s civil conflict between 2003 and 2011 was characterized by periods of intense violence followed by relative calm. Initially brought about by the collapse of prices in the vital cocoa industry, the conflict was fueled by issues of national identity, ethnic allegiance, and land ownership. This resulted in the internal displacement of hundreds of thousands of people (IDPs), profound social disintegration, and the decay of basic community infrastructure such as health centers, water points, and schools.          
IRC had a brief presence in south-west Côte d'Ivoire in the late 1990s to respond to the needs of Liberian refugees.  It then re-opened its office in Abidjan in 2003 to respond to the humanitarian needs of IDPs brought about by the civil conflict, as well as to address a new wave of Liberian refugees. Currently, IRC conducts programming in the field sites of Man, Korhogo and Yamoussoukro, as well as in its Abidjan HQ office in the following Sectors: Gender Based Violence, Health, Child & Youth Protection & Development, Economic Recovery and Development, reaching approximately 2 million beneficiaries. 
The goal of IRC Côte d’Ivoire is to consolidate its post conflict development program through increased partnerships and advocacy aiming to achieve quality, impact and sustainability.
IRC Côte d’Ivoire is seeking a Grants Coordinator to be based in Abidjan. The ideal candidate must have excellent coordination and networking skills, innovation and efficient problem solving. He/she must be able to work effectively with program teams and other departments.
Job Overview
The Grants Coordinator, in collaboration with the Deputy Director for Programs (DDP) and the Country Director, will provide strategic and operational direction, lead resource mobilization efforts to achieve annual growth targets, and support the diversification of funding from institutional donors and non-traditional funding sources to achieve IRC's strategic objectives in Côte d’Ivoire. He/she will provide direct support to strategic growth opportunities, help strengthen systems compliance, donor reporting, strategic partnership management, and Communications and Advocacy to enhance IRC Côte d’Ivoire's external and internal visibility.
He/she will provide essential support in programmatic and budgetary monitoring, compliance with IRC and donor internal rules and regulations, and other key functions as required.
He/she will be based in Abidjan with frequent visits to field sites, as security allows.
Main responsibilities

The Grants Coordinator works under the direct supervision of the Deputy Director – Programs (DDP), and Management in Partnership (MiP) supervision of the Country Director and is responsible for ensuring grants compliance with donor regulations and coordinates the submission of timely and accurate financial and narrative donor reports.
The compilation of internal reports, designing and editing of IRC program literature, other public information materials, including orientation materials, and special reports on IRC’s activities.
Supporting the country program efforts in designing, writing, editing new proposals in coordination with the DDP, the sector and field coordinators, as well as other documents that will be presented externally.
Liaising with the Regional Unit and relevant Technical Units for the revision of reports and proposals, as well as to ensure adherence to IRC internal procedures.

Specific responsibilities

Ensure that all IRC grants are implemented in compliance with the relevant donor regulations.
Compile and edit narrative donor reports and liaise with the Finance Department to ensure that both narrative and finance reports are accurately submitted and on time.
Coordinate proposal preparation process and assist in editing and reviewing of proposals.
Oversee the planning and running of BvA meetings.
Work with finance to review new budgets, and where necessary develop budget realignments.
Keep grants files up to date physically and electronically.
Provide support to the field by coordinating grant opening and closing meetings, disseminating grants/proposal documents, and responding to information requests from the field and from other partners.
Assist with program monitoring and evaluation and compiling achievements and lessons learned.
Write or review donor communications such as responding to requests for information and assist with donor visits.
Assist with preparations for audits.
Conduct trainings for field staff as needed on grants management and compliance, reporting, filing, communication and visibility.
Perform other duties as required by the CD and DDP.

Main work relationship
Line Manager : Deputy Director for Program and Country Director
Under Supervision : Grants officer & Communication officer
Indirect Reporting : Program technical coordinators, DDF,
Others Contacts :  Internal: IRC Staff External: IRC partners

Job Requirements
Education: University degree in a relevant subject.
Experience: Previous experience working with international non-governmental organizations in the area of program development and/or management; prior experience working with CDC, USAID, WB, and EU donors an advantage.
Experience of working in Africa, and West Africa experience is an advantage.
Skills and Abilities: Strong proposal writing and budgeting skills, IT proficiency, excellent communication and writing skills, good interpersonal skills, ability to work in a team setting, ability and willingness to travel to remote areas, and ability to prioritize high volumes of work to meet tight deadlines. 
Fluent in English, Proficient in French. 

This position is based in Abidjan, Cote d’Ivoire, and reports directly to the DDP; and is in MiP with the Country Director (CD).  The position will require frequent travel to field offices.

This is an unaccompanied position. Women are strongly encouraged to apply.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Equality, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

This vacancy is now closed.
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