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Editorial Assistant

New York City

  • Organization: UN
  • Location: New York City
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Communication and Public Information
    • Translations and Languages
    • Scientist and Researcher
  • Closing Date: 2022-08-28

Org. Setting and Reporting

This position is located in the English Unit, Meetings Coverage Section (MCS) of the Coverage and Media Services Branch (CMSB) in the News and Media Division (NMD) of the Department of Global Communications (DGC). The Meetings Coverage Section produces press release summaries, in English and French, of official meetings and other United Nations events at the Headquarters and at overseas conferences. Overall guidance is provided by the Chief of Section, and direct supervision by the Senior Editors of the English Unit.


Within delegated authority, the Editorial Assistant will be responsible for the following duties:

• Supervises, allocates and manages work and assignments of Editorial Assistants and Proofreaders (GS staff). Assists in establishing daily priorities, in consultation with the Chief of Section and Senior Editors, and in resolving day-to-day problems. Guides, trains General Service staff on the production of press releases, use of computer software, application of UN terminology and routine office procedures, and serves as their First Reporting Officer. Accompanies the DGC team on overseas missions to organize and supervise office setup, including workstations, IT and the overall workflow process.

• Assists the Chief of Section and Senior Editors in determining Professional and General Service staffing requirements. Responsible for ensuring staffing requirement are met at all times. Calculates workload indicators to assists the Chief of Section and Senior Editors in determining staffing requirements for press officers; monitors and analyses work flow in order to achieve the most cost-effective scheduling of staff and minimize overtime cost for general service staff; schedules weekly and emergency work shifts of staff, including weekend and holidays; and makes contingency plans for full coverage outside normal working hours.

• Ensures an effective workflow critical to efficient meetings coverage. Provides press officers and proofreaders with background material relevant to their specific assignments; posts on the internet the final versions of press releases; posts press releases issued on the daily board listing; and coordinates with other offices to facilitate the translation of statements and press conferences.

• Assists the Chief of Section and Senior Editors in drafting, submitting and managing job openings in inspira. Serves as primary hiring manager in the recruitment of Editorial Assistants/Proofreaders (GS staff) in the English Unit. Schedules and administers relevant recruitment examinations/tests, for both Professional and General Service staff candidates in the English Unit. Compiles examination results, evaluations and other relevant documentation for use in the selection of candidates. Drafts and submits approved memoranda relating to the recruitment of staff. Liaises with the Executive Office and Human Resources Operations on the recruitment, onboarding and separation of staff.

• Supports the DGC Executive Office in the performance of administrative duties. Provides the Executive Office with information supplied by the Chief of Section to justify professional staff to be charged against temporary assistance funds or other accounts; maintain attendance records; including overtime, compensatory time and night differential earned by General Service staff; compiles and provides statistics required for programme performance reports, particularly with regard to workload indicators as well as for preparing estimates for DGC budget.

• Liaises with other offices, such as the Web Services Section and DGC IT service desk, regarding websites, online content and issues related to posting, electronic file management, network administration and other ICT-related issues. Serves as administrator for Section's website, SharePoint site and in Teams. Develops, administers and maintains internal database containing records of all press releases, making sure up to date statistics and information is available.

• Performs other duties as assigned.


• Professionalism: Possesses excellent proofreading and editorial skills; works accurately under pressure; thorough knowledge of UN editorial styles and guidelines; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


High school diploma or equivalent.

Work Experience

A minimum of seven (7) years of experience in public information, including the production of meeting summaries and press releases, as well as draft typing, copy editing, proofreading and typographical layout for online publication, or related area is required.

Experience in human resource management, such as recruitment and administration, is required.

Experience using Office 365 (Word, Excel, Outlook, Teams and SharePoint) is required.

Experience in basic support, troubleshooting and management of SharePoint sites and teams is desirable.

Experience using recruitment platforms such as PeopleSoft/Inspira or similar and experience in using Enterprise Resource Planning (ERP) systems such as Umoja/SAP is desirable.

Experience in web content and database management (Drupal, Access) is desirable.

Experience in web analytics (Google Analytics) is desirable.


English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required; knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.


Evaluation of the qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

• This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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