National Finance and Budget Officer, (NP1)
The OSCE Programme Office in Dushanbe promotes the implementation of OSCE principles and commitments, as well as the co-operation of the Republic of Tajikistan within the OSCE framework in all three dimensions. It is involved in a wide range of activities, ranging from counter-terrorism and border management projects to supporting cross-border markets and free economic zones, human rights, media development, and legal reform initiatives.
Tasks and Responsibilities:
The National Finance and Budget Officer will work under the Extra-Budgetary Project “Stabilization of Tajikistan’s Southern Border Region with Afghanistan”. Under the direct supervision of the Finance Officer, the successful candidate will be tasked with the following duties:
- Ensuring that internal control systems in Project finance and budget area are implemented and synthesized information is available through;
- Advising the PMs on the most efficient use of Project resources and application of the respective policies of the CRMS; assisting PM and PCU in preparing budgets for project components in accordance with OSCE procedures and donor requirements;
- Recommending to Project Manager and PCU the reallocation of funds as necessary within the framework of the project in conformity with OSCE procedures and donor requirements;
- Producing detailed budget and expenditure reports using IRMA/Oracle and DocIn applications, proceeding with cost forecasts on a monthly basis and as requested by PM, PCU, FO or CFA; drafting budget and expenditure reports for donors;
- Liaising with project staff and Finance Unit to ensure follow-up action on budget implementation and reporting; Identifying financial management problems and proposing corrective action to the Project Manager, National Procurement Officer and Project staff in relation to implementation of project activities;
- Designing and implementing financial reporting oversight tools; ensuring compliance of project expenditures with Project budget allocations, OSCE chart of accounts, and donor budgetary and financial policies and procedures, in particular with the contribution agreements governing the project;
- Reviewing and approval of Project Official Travel Authorizations and Travel claims, requests for representation funds; requests for operational advances; financial conditions in Special Service Agreements, purchasing requisitions and contracts to ensure compliance with OSCE budgetary and financial policies and procedures, as well as donor requirements;
- Verification and approval of Project payment vouchers, ensuring Tax exemption, providing with Budgetary control for procurement requisitions related to project activities within the limits POiD CFA delegated;
- Verification and approval of all Project payments transactions and reconciliation; controlling and advising on appropriate banking arrangements, managing cash replenishments and settlements of operational advances;
- Verification and approval of Project Suppliers ensuring they are not in EU sanction lists;
- Collecting and summarizing background information for Project financial risk assessment analysis; preparing periodic financial reports for internal use (Project Manager, Finance Officer) and for submission to the OSCE Secretariat (PESU, ExB Unit, OIO) and for external use (Donor and external auditors);
- Monitoring budgetary expenditures (both unified and extra-budgetary contributions), ensuring that funds are in balance and expenditures do not exceed approved allotments; implementing necessary corrections and budget adjustments;
- Maintaining working relations on financial issues with relevant stakeholders at POiD and Secretariat, co-ordinating all matters related to implementing recommendations of OSCE internal and external auditors;
- Responsible for ensuring the accuracy and completeness of the general ledger inputs and proper recording; verifies the correctness of information for input into the General Ledger to ensure that it is in compliance with the relevant Financial Rules;
- Assisting to CFA in the verification of payroll entries made by HR for the Project staff, PM entitlement travel;
- Coordinating and supervises the Project Finance and Budget Assistant and Finance and Treasury Assistant, monitoring their performance, setting goals and priorities, controlling workflow for effective performance, providing on-job trainings, guidance on the regular basis;
- Briefing local and international Project staff on interpretation of Financial Regulations, Financial Instructions and Oracle operating system;
- Attending the meetings upon request wherein answers to queries pertains to her/his areas of responsibility; attends regular/ad hoc FAU and Project meetings where required;
- Maintaining all the records pertain to assignment, delegation and control of approval authority;
- Performing other related duties.
Please note that this is an extra-budgetary post and initial appointment will be for one year. Further extension of the post is subject to availability of Extra-Budgetary funds.
For more detailed information on the structure and work of the OSCE Programme Office in Dushanbe, please see: http://www.osce.org/programme-office-in-dushanbe
- University degree in finance, accounting, business administration or economics;
- A minimum of two years of professional experience in accounting, finance, treasury or budget, preferably in an international organization and/or experience in an inter-governmental, governmental or commercial organization;
- Computer literate with advanced practical experience with Microsoft applications and experience in using ERP systems (Oracle etc.);
- Excellent written and spoken communication skills in English, Russian and Tajik languages;
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
- Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.
Monthly remuneration, subject to social security deductions is 1,165.83 EUR. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.