Procurement Assistant - G6 (DC)
Vacancy no.: DC/Dhaka/GS/2022/03
Publication date: 28 July 2022
Application deadline (midnight local time): 18 August 2022
Job ID: 8922
Department: RO-Asia and the Pacific
Organization Unit: CO-Dhaka
Location: Cox's Bazar
Contract type: Fixed Term
Contract duration: 12 Months (Renewable)
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in Bangladesh.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to [email protected].
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
ILO Country Office for Bangladesh, with funding from Global Affairs Canada, has launched a new project entitled: 'Leaving No One Behind: Improving Skills and Economic Opportunities for the Bangladeshi Community and Rohingya Women & Youths in Cox's Bazar.' The Project is designed based on the combined experience, mandates and values of specific development and humanitarian organizations in responding to the forced displacement of Myanmar Rohingya people in Cox's Bazar, Bangladesh, from 2017 onward. The Project is built on an alliance of ILO, UNHCR, IOM, UNDP, where ILO and UNDP will work in the host community and UNHCR and IOM in the Rohingya Camps, that will combine their expertise and experiences in refugee protection, livelihood, skills development, and self-reliance for the Rohingya Refugee and host communities. This Consortium will also play a leading role in harmonizing of practices under the Joint Response Plan (JRP) for the Rohingya Humanitarian Crisis.
The project interventions aim to improve the resilience and self-reliance of the economic empowerment of vulnerable host communities through skills and livelihood development programme ensuring employment and decent work. It will provide support through skills and entrepreneurship development for the vulnerable refugees and host communities using ILO tools and methodologies to improve their livelihood and enhance the peaceful co-existence of the refugee and host community.
The incumbent will provide administrative and operational support to the project team for effective implementation of the Project as per ILO guideline and procedures.
Guidance and Supervision:
Under the overall guidance and supervision of the Director of ILO Country Office, and direct supervision of the Project Manager, the Procurement Asst will contribute to the implementation of the project in the areas of his/her competence. He/she needs to work closely with the members of the project team.
Description of Duties
- Analyse and evaluate information regarding vendor’s performance as regards quality, prices, delivery, equipment and procurement performance in respect of the Office’s requirements.
- Evaluate bids and exchange information with suppliers to ascertain their commitment and ability to meet specific requirements and accept new contracts.
- Provide information on items specifications and prices.
- Place purchase orders for equipment, materials and supplies as approved by the chief.
- Analyse procurement plans submitted by Requesting units. Plan associated procurement actions, involving analysis of a wide range of procurement issues, and identification of possible courses of action.
- Prepare, oversee the preparation of and conduct Requests for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs) using, where applicable, ILO e-tendering system. Analyse and evaluate vendors' proposals in respect of the Organization's requirements.
- Develop and formulate procurement project strategies and design solutions to resolve issues/conflicts arising from complex procurement projects, in consultation with the supervisor.
- Prepare purchase orders and submit them for approval in ILO ERP system (IRIS). Sign purchase orders up to the authorized limit, and in cases where the amount exceeds authorized signature authority, under the supervision of the Principal Procurement Specialist prepare submissions to the Headquarters Procurement Review Committee for review and subsequent approval by the authorized official.
- Draft and oversee the drafting of contracts and provide advice to Requesting units and recipient entities on contractual clauses in consultation with concerned specialists as required. Ensure adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.
- Extract specific data, compile and maintain statistics and prepare analytical reports for management relating to the procurement activities of the Office.
- Perform other duties as assigned by the supervisor.
Completion of secondary school or higher
At least six years of experience in procurement, preferably in public procurement, including in government, I/NGOs, UN agencies and other bi/multi-lateral organizations
Excellent command in English and Bangla
- Thorough understanding of the prevailing policies and practices of public procurement
- Ability to carry out assignments in accordance with instructions and guidelines.
- Ability to use analytical tools and qualitative and quantitative techniques.
- Ability to conceptualise, plan, coordinate and conduct straightforward research work and apply laws, regulations and policies. Knowledge of office financial rules and regulations.
- Knowledge of negotiated procurement procedures and the pertinent laws and regulations. Computer and data management skills.
- Ability to work in a multicultural environment and to demonstrate gender sensitive and non-discriminatory behaviours and attitudes.
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.