Procurement Assistant - G6 (DC)

Introduction

ILO Country Office for Bangladesh, with funding from Global Affairs Canada, has launched a new project entitled: 'Leaving No One Behind: Improving Skills and Economic Opportunities for the Bangladeshi Community and Rohingya Women & Youths in Cox's Bazar.' The Project is designed based on the combined experience, mandates and values of specific development and humanitarian organizations in responding to the forced displacement of Myanmar Rohingya people in Cox's Bazar, Bangladesh, from 2017 onward. The Project is built on an alliance of ILO, UNHCR, IOM, UNDP, where ILO and UNDP will work in the host community and UNHCR and IOM in the Rohingya Camps, that will combine their expertise and experiences in refugee protection, livelihood, skills development, and self-reliance for the Rohingya Refugee and host communities. This Consortium will also play a leading role in harmonizing of practices under the Joint Response Plan (JRP) for the Rohingya Humanitarian Crisis.
 

The project interventions aim to improve the resilience and self-reliance of the economic empowerment of vulnerable host communities through skills and livelihood development programme ensuring employment and decent work. It will provide support through skills and entrepreneurship development for the vulnerable refugees and host communities using ILO tools and methodologies to improve their livelihood and enhance the peaceful co-existence of the refugee and host community.
 

The incumbent will provide administrative and operational support to the project team for effective implementation of the Project as per ILO guideline and procedures.
 

Guidance and Supervision:
 

Under the overall guidance and supervision of the Director of ILO Country Office, and direct supervision of the Project Manager, the Procurement Asst will contribute to the implementation of the project in the areas of his/her competence. He/she needs to work closely with the members of the project team.

Description of Duties

• Analyse and evaluate information regarding vendor’s performance as regards quality, prices, delivery, equipment and procurement performance in respect of the Office’s requirements.
• Evaluate bids and exchange information with suppliers to ascertain their commitment and ability to meet specific requirements and accept new contracts.
• Provide information on items specifications and prices.
• Place purchase orders for equipment, materials and supplies as approved by the chief.
• Analyse procurement plans submitted by Requesting units. Plan associated procurement actions, involving analysis of a wide range of procurement issues, and identification of possible courses of action.
• Prepare, oversee the preparation of and conduct Requests for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs) using, where applicable, ILO e-tendering system. Analyse and evaluate vendors' proposals in respect of the Organization's requirements.
• Develop and formulate procurement project strategies and design solutions to resolve issues/conflicts arising from complex procurement projects, in consultation with the supervisor.
• Prepare purchase orders and submit them for approval in ILO ERP system (IRIS). Sign purchase orders up to the authorized limit, and in cases where the amount exceeds authorized signature authority, under the supervision of the Principal Procurement Specialist prepare submissions to the Headquarters Procurement Review Committee for review and subsequent approval by the authorized official.
• Draft and oversee the drafting of contracts and provide advice to Requesting units and recipient entities on contractual clauses in consultation with concerned specialists as required. Ensure adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.
• Extract specific data, compile and maintain statistics and prepare analytical reports for management relating to the procurement activities of the Office.
• Perform other duties as assigned by the supervisor.

Required qualifications

Education

Completion of secondary school or higher  
 

Experience

At least six years of experience in procurement, preferably in public procurement, including in government, I/NGOs, UN agencies and other bi/multi-lateral organizations 

Languages

Excellent command in English and Bangla

Competencies

• Thorough understanding of the prevailing policies and practices of public procurement 
• Ability to carry out assignments in accordance with instructions and guidelines. 
• Ability to use analytical tools and qualitative and quantitative techniques. 
• Ability to conceptualise, plan, coordinate and conduct straightforward research work and apply laws, regulations and policies. Knowledge of office financial rules and regulations.  
• Knowledge of negotiated procurement procedures and the pertinent laws and regulations.  Computer and data management skills.    
• Ability to work in a multicultural environment and to demonstrate gender sensitive and non-discriminatory behaviours and attitudes.