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Administrative Associate

Yemen

  • Organization: UNV - United Nations Volunteers
  • Location: Yemen
  • Grade: Level not specified
  • Occupational Groups:
    • Operations and Administrations
  • Closing Date: 2022-08-10

Details

Mission and objectives

UNDP's mandate is to end poverty, build democratic governance, rule of law, and inclusive institutions. We advocate for change, and connect countries to knowledge, experience and resources to help people build a better life. UNDP's overall goal is to contribute to sustainable human development. UNDP has four focus areas in its mandate: poverty reduction, democratic governance, environment and energy, and crisis prevention and recovery

Context

UNDP Yemen is therefore looking for a National UNV to provide administrative support to the Senior Advisor who is working the FSO SAFER project

Task description

Within the delegated authority and under the supervision of Senior Advisor or his/her designated mandated representative(s), the UNV Administrative Associate will: 1. Ensures efficient administrative support, focusing on achievement of the following results: - Efficient and timely administrative support to the Senior Advisor. -Accurate and clear note taking of meetings online and in person. -Coordinate meetings with interlocutors. -Coordination of DSA, travel agencies, and other administrative tasks. -Support with protocol matters, registration of staff, coordination with local authority and other administrative matters. -Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports. -Organization of workshops, conferences, retreats. 2. General Administration and Operations support: -Prepare, process and follow-up on administrative arrangements and forms related to the official travel of staff; -Draft routine correspondence; -Maintain files of rules and regulations, administrative instructions and other related documentation; -Maintain up-to-date work unit files (both paper and electronic); -Coordinate extensively with service units and liaise frequently with internal team members both at Headquarters and in the field; -Organize and coordinate administrative arrangements for seminars, conferences, and translations, relocation, promotion, performance appraisal, separation, training e.t.c; -Assist in the operations transactions of Yemen Programme -Assist in mission plans documentation, international and local travel of staff, accommodation, security clearance, etc. -Archiving AL logistic, inventory and mission documentation. -Support the HR Specialist in Amman in the preparation the packages for (recruitments, extensions). -Review entitlements-related claims and reports; -Provide advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with central administrative services as necessary; -Maintain and review organizational staffing tables. -Collecting and delivering mail, documents and other items; -Perform other related duties as required. 3. Ensures implementation of operational strategies, focusing on achievement of the following results: -Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies. -Ensure input to the project and its strategic direction is accurately recorded. -Provide input on the project’s strategic direction and communication with partners. -Preparation of administrative team results-oriented workplans. 4. Provides support to knowledge building and knowledge sharing in the CO, focusing on achievement of the following results: -Participation in the training for the operations/projects staff on administration. -Contributions to knowledge networks and communities of practice. Any other related tasks as may be required or assigned by the supervisor.

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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