Internship - Human Resources Section (Contracts Management)
22360 | Registry
Human Resources Section, Registry
The Hague - NL
Deadline for Applications:
31 December 2022
Due to the volume of applications received, only successful applicants will be contacted by the Court.
Please note that the purpose of this vacancy announcement is to provide hiring managers with a list of suitable candidates from which they may make a selection throughout the year. To this end, candidates are required to specify their availability in the relevant field when applying.
Required Documents for this Application
Please note that you will need to have the following information ready in order to complete your application:
- A completed “Duties and Responsibilities Form” (refer to step 1 on your eRecruitment Profile page).
- Motivation letter (maximum of 400 words in French or English).
- Two reference letters (one academic).
- Scanned copies of university degrees and/or diplomas.
- Scanned copies of official academic transcripts that state your courses, subject, results and completion date.
- One short essay on a subject relevant to the work of the Court (maximum of 750 words, single spaced, type written).
Interns are required to work full time for a period of six months (to be agreed to prior to commencement). Internship placements shall not be extended beyond six months.
The International Criminal Court (ICC) investigates and, where warranted, tries individual charges with the gravest crimes of concerns to the international community: genocide, war crimes, crimes against humanity and crime of aggression. The Court is participating in the global fight to end impunity, and through the international criminal justice, the Court aims to hold those responsible accountable for their crimes and to help prevent the crimes from happening again. You can contribute to this cause by joining the ICC
The Human Resources Section provides a unified and coordinated approach to HR matters across the Court and carries out all human resources activities in an efficient and timely manner whilst serving as HR advisor to management within the Court.
The Section is one of five sections located in the Division of Management Services. The other four are the Budget Section, the Finance Section, the Safety and Security Section and the General Services Section. The Division also includes an Occupational Health Unit and an Enterprise Resource Planning System (SAP) Team.
Human resources management is a shared responsibility with line managers and the HR Section’s aim is to be a trusted provider of a variety of centralized policy, advisory and administrative services for the Court, its managers and staff. These services include strategic workforce planning and organizational design, job designs and advertisement, recruitment and on-boarding, administration of salaries (payroll), entitlements and benefits (including health insurance and pension contributions), career development and succession planning, performance management, learning and development and HR policy matters and staff issues or conflicts.
The Section consists of two units: the HR Operations Unit and the HR Organizational Development Unit. The HR Operations Unit’s programme of work is all operational aspects of the Section, from recruitment and on-boarding to the administration of salaries, benefits and entitlements for staff members and non-staff (including judges, interns and SSA consultants and contractors). The Unit is responsible for the day-to-day operations and activities related to job design, classification and advertisement of vacancies, recruitment, placement, on-boarding, post management, entitlements and benefits, staff loans and transfers, compensation administration and payroll. The Unit plans, organizes and administers staff services such as health insurance, pension schemes and other social security. The Unit supports the administration and settlement of (HR-related) staff complaints and grievances. The Unit is responsible for the maintenance of related staff data in the Court’s Enterprise Resource Planning system, including staff master data. The HRS Organizational Development Unit is in charge of devising strategies, programmes and policies to ensure that the Court hires and develops the right staff and thus maximizes the return on investment in human resources. Particularly, this includes an organization-wide role in relation to strategic workforce planning, talent management, organizational design, staff training and learning and development programmes and activities, performance management and managerial development.
Duties and Responsibilities
Under the direct supervision of a Human Resources Officer, the intern will perform the following duties:
- Assist in the administration of the applicable entitlements to the ICC staff members; this may include: Danger Pay, Rest and Recuperation, Travel on Separation, Settling-in grants and/or Repatriation;
- Assist with drafting memoranda and letters to staff members related to contract management and payroll issues;
- Assist with the preparation and verification of reports for payroll and after payroll related activities;
- Assist with the administration and calculation of the UN Pension Fund processing procedure;
- Focal point for emails related to the medical insurance;
- Assist with inserting documents in NEOCASE (digital filing system);
- Assist with the data entry in SAP;
- Conduct research and work on projects related to the UN entitlements;
- Respond to standard emails queries;
All Candidates must have a degree or be in the final stages of a relevant study at a recognised university. Candidates are expected to have a very good record of academic performance. Candidates with Law, Human Resources, and Business Administration degrees are strongly encouraged to apply. Other academic qualifications are welcome.
Internship placements focus on candidates in the early stages of their professional careers therefore; practical experience is not an essential prerequisite for selection. However, practical experience that is relevant to the work of the Court may be considered an asset.
Knowledge, Skills and Abilities:
- Able to adapt to multicultural and multilingual working environments.
- Possesses strong teamwork skills (listens, consults and communicates proactively).
- Has acquired a good standard of computer skills (including Microsoft Office applications).
Knowledge of Languages:
Proficiency in the two working languages of the Court, French and English, is required. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is an asset.
It is the Court’s objective to have diversity and gender balance. And in line with the ICC’s efforts to improve geographical representation among staff, nationals of non-represented and under-represented countries at the ICC are encouraged to apply. The list can be found here.
Please note that internship and visiting professional placements at the ICC are unfunded. The ICC is not able to provide participants in the Internship and Visiting Professional Programme with any remuneration, nor is it possible to provide reimbursement for expenses incurred prior, during or after the internship or visiting professional placement.
Applicants must therefore be able to support themselves for the entire duration of their internship or visiting professional placement.
Limited funding may, however, be available through the ICC’s Trust Fund for the Development of Interns and Visiting Professionals, which receives donations from States Parties and other donors.
If funding is available, the Human Resources Section will advertise a funded vacancy announcement in accordance with the terms of reference of the Trust Fund as agreed by the donors.
In order to be eligible for a funded placement, if advertised, the applicant must, among other criteria, be a national from a country that is a State Party to the Rome Statue and appears on the United Nations Statistics Division’s list of developing regions.