Procurement Assistant (G5)

Background

The vacancy is open only for persons with the citizenship of or permanent residence in the Republic of Serbia.

The successful candidate will receive a one-year fixed-term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period. The incumbent will work in the OSCE Mission to Serbia’s Administration Unit.

Tasks and Responsibilities

Under the supervision of the National Procurement Officer, the Procurement Assistant will be responsible for:

1. Administering procurement of services and goods, including reviewing purchase requests and Terms of Reference for completeness and accuracy, preparing and issuing tender documents, conducting or organizing administrative and technical evaluation of bids and proposals;
2. Administering contracts, including participating in contract negotiations with vendors, drafting contracts and purchase orders (PO), liaising with vendors regarding timely delivery of the goods/services ordered, maintaining contract database and vendor evaluation;
3. Conducting market research and identifying potential vendors;
4. Assisting in the selection of implementing partners, i.e. not-for-profit entities such as civil society organizations or government agencies selected to implement OSCE projects, and in the preparation of agreements with implementing partners;
5. Maintaining the vendor database/registry;
6. Performing other duties as required.

Necessary Qualifications

• Citizenship of or permanent residence in the Republic of Serbia;
• Secondary education supplemented by formal studies or training in administration, commerce or accountancy; a university degree or certification would be an asset;
• Minimum 4 (four) years of working experience in administration, part of which preferably in an international environment;
• Established knowledge of procurement or accountancy procedures;
• Excellent written and oral communication skills in English and Serbian;
• Computer literacy with practical experience in Microsoft applications; Prior experience with electronic resource management applications (e.g. Oracle or similar) would be an asset;
• Ability and willingness to work with people of different nationalities, cultural and religious backgrounds and diverse political views while maintaining impartiality and objectivity;
• Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
• Possession of a valid driving licence.

Candidates are encouraged to familiarize themselves with the OSCE core values and competencies by studying the OSCE Competency Model available at: https://jobs.osce.org/osce-competency-model.

Remuneration Package

The incumbent will receive a one-year fixed-term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period, and which will be renewable annually, subject to satisfactory performance and continuing need for the post.

Appointments are normally made at Step 1 of the applicable salary scales.

Monthly remuneration, subject to social security deductions, is approx. EUR 1,504.92. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

How to Apply

Please apply online through the OSCE website (https://jobs.osce.org) no later than 12 September 2022. Only online applications will be considered; applications received by email, post etc. will not be accepted.

Only short-listed candidates will be contacted. Candidates who have not been contacted by 30 November 2022 should consider there will be no follow up to their application.

Contact tel. No: 011-3606 100, ext.: 4133 or 4127 or 4157 (Human Resources Office).

The OSCE is committed to achieving a better balance of women and men within the Organization.

The OSCE retains the discretion to re-advertise the vacancy, cancel the recruitment, offer an appointment at a lower grade or offer an appointment with a modified job description or for a different duration.