Associate Project Officer-BAG-22-ED-0007-SC(8/1)-Baghdad
Parent Sector : Education Sector (ED)
Duty Station: Baghdad
Job Family: Education
Type of contract : Non Staff
Level : Level 4
Duration of contract : 1 year
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 16/08/2022
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Direct supervisor of the SC contractor:
Under the overall authority of the Director of the UNESCO Office for Iraq/UNESCO Representative to Iraq, the overall supervision of Chief of Education and under the direct supervision of Project Officer in Education based in Baghdad, in collaboration with other staff for Improving Access to Quality and Inclusive Education with Gender Equality for Out of School Children in Babil and Baghdad Governorates, Iraq – PHASE II project, the incumbent will be responsible for leading the implementation of the project activities in Baghdad, Babil and Salah Al Din .
Brief description of the project:
The project “Improving access to quality and inclusive education with gender equality for out-of-school children in Babil and Baghdad Governorates in Iraq, aims at increasing access to quality primary education for OOSC in two governorates (Baghdad and Babil) and follow up of enrolled OOSC in Baghdad and Salah Al Din, benefiting 10,000 school age children in 2022 and 2023.
The candidate will be based in Baghdad with frequent travels to the relevant governorates. S/he will be responsible for assisting in the implementation of the project in the respective governorates and will supervise field assistants in each target governorate. S/he will also assist in the planning and implementation of other UNESCO education projects in Iraq, if necessary.
Main duties and responsibilities:
1. Liaison with national and international stakeholders in the implementation of project activities in the targeted governorates:
a. Maintaining regular contact and facilitating communication, coordination and programme reviews with relevant ministries and governmental departments, other UN agencies, non-government organizations and other stakeholders;
b. Liaising and coordinating with national and international stakeholders to obtain maximum benefit and efficient use of resources in the implementation of project activities and avoid duplication of efforts;
c. Representing UNESCO in relevant meetings and coordination groups and facilitating communication by taking minutes, providing interpretation and translating relevant documents.
2. Support to project activities’ planning, implementation, and administrative follow up:
a. Contributing to development and effective execution of the Project’s work plan and log frame;
b. Providing technical support and assistance to UNESCO staff, stakeholders and partners in the planning, management, and implementation of programme / projects activities;
c. Supervising the organization of program events, such as workshops, training, missions, etc. including preparing agendas, documents and reach-out material, identifying venues and services, organizing travels of participants, ensuring interpretation and translation;
d. Providing support in drafting the terms of reference, ensuring follow-up of the contracting and payments for implementing partners, vendors, consultants and institutions;
e. Contributing to prepare budgets for activities and assisting in the monitoring of expenditures and in the preparation of budget revisions;
f. Coordinating with Administration Unit on timely delivery of assistance to implement activities, as well as requesting disbursement of funds;
g. Drafting internal memos, official correspondence, press-notes, web site, and other outreach activities;
h. Receiving and screening all internal and external communications, and providing necessary background information for review by supervisors;
i. Maintaining the project/s records and reference files.
3. Support to project activities’ monitoring, evaluation and reporting:
a. Conducting regular visits to project activities to monitor progress and evaluate results and impact;
b. Monitoring closely the activities implemented by the Implementing Partners and vendors to check quality and actual delivery of the tasks and products with verification and official documentation;
c. Providing technical support on monitoring project activities, as well as the development, implementation and progress tracking of the project action work plan;
d. Providing appropriate administrative follow-up actions to ensure effective application of monitoring and reporting tools;
e. Closely supporting, coaching and supervising field assistants in Baghdad and Babil and a project assistant based in Baghdad;
f. Contributing to the periodic narrative and financial progress reports to donors on project implementation, including the development of monthly internal projects updates and reports, as well as periodic or ad-hoc analytical narrative reports;
g. Contributing to the design, development and maintenance of databases and other information systems.
4. Performing any other duties as required by the office.
Expected results and duration of the assignment:
Results will be measured against the achievement of outputs and objectives, which will be monitored by the Project Officer.
The expected timeline of the assignment is 12 months, with a potential extension of 4 months upon performance review and availability of funds. The first 3 months will be a probation period.
1. Academic qualifications
- University degree (Bachelor's degree minimum) in Education, Engineering, Business administration, management, or any other related field.
2. Years of relevant work experience
Minimum five years of relevant experience that include but are not limited to:
- Emergency conditions, Education in emergencies and Education programming;
- Project management experience in the field;
- Knowledge of UNESCO’s education work (or other UN agencies);
- Experience in donor reporting or contributing to report writing;
- Experience in monitoring and data analysis.
- Good knowledge of project planning, management and monitoring & evaluation tools;
- Good IT skills;
- Strong facilitation skills and communication skills;
- Integrity and drive for results;
- Proactiveness to initiate actions;
- Ability to adapt to dynamic environments and to work effectively in a multicultural/multinational environment;
- Good judgment and decision-making skills;
- Ability to work independently and in a team;
- Ability to meet deadlines and provide quality and accurate work deliverables;
- Commitment to UN values of non-discrimination on the basis of race, gender, economic status, or religion.
4. Language requirement
- Arabic language native speaker, excellent English skills, both oral and written;
1. Academic qualifications
- Master degree in Education, Engineering, Business administration, management, or any other related field.
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.Footer
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