Supply Chain Officer (Re-advertisement) - Basra

The overall purpose of the role:

The Supply Chain Officer (Procurement, Asset, and Warehouse) is responsible for the timely and effective planning and monitoring of the: (procurement, Asset, warehouse, and vehicles maintenance) in line with DRC operational procedures and principles and the duty station will be DRC Basra office.

Procurement:

• Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with DRC and donor-specific policies, in collaboration with the Supply Chain Manager (SCM) and Supply Chain Specialist.
• Process all purchase requisitions on the DRC Microsoft ERP dynamics system from receiving the PR till the end of the procurement process.
• A focal point for liaising with suppliers. Create and follow up on realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
• Ensure that all Purchase Requests, Purchase Orders, RFQ, and ITBs are tracked from point of planning and request through to final receipt.
• Regularly review, update and share the information management databases and trackers to the PM and SCM.
• Prepare the RFQ and ITB relevant documents, as well as TOC (tender), reports for procurement & tender committee review of RFQ level.
• Assist with the preparation of contracts and amendments of contracts when needed.
• Maintain and update suppliers list using the Supplier Profile and Registration Form.
• Participate and facilitate the supplier pre-qualification process
• Assist in the strategic sourcing for frequently purchased items to ensure framework agreements with the suppliers and service providers are in place
• Ensure procurement files are accurate and records are complying to DRC and donor procurement policies, the filing system is properly establisand hed, all soft copies and hard copies of procurement files are accessible and manageable by auditors
• Prepare and submit payments of suppliers to finance in a timely manner
• Conduct duties in accordance with DRC Iraq program Standard Operating Procedures (SOPs).
• Conduct duties in accordance with the DRC Code of Conduct.

Assets:

• Ensure purchased assets are registered in the DRC Microsoft ERP Dynamics system.
• Responsible for registering any new purchased DRC/donor asset and tagging process for each asset.
• Issuing (Lend)/receiving assets to/from DRC staff as per DRC guidelines and operations handbook.
• Responsible for managing the asset journals on the ERP dynamics system (modify information of assets, add, delete, and dispose)
• Responsible for managing GPEs (General program equipment) as per guidelines of DRC.

Warehouse(compound):

• Responsible for proper stocking of commodities according to DRC Operations Handbook
• Informs the SCM of any change in the quality of commodities in stock by following stock disposal methods and reporting
• Responsible for the keeping of detailed and accurate stock records.
• Responsible for on-time loading/unloading of commodities
• Follow up with the other sites on all receipts of transit stocks
• Daily supervision of the Warehouse casual laborers
• Ensure consumables are utilized before expiry dates
• Ensure minimum stock levels are maintained
• Responsible for the daily, weekly, and monthly good housekeeping of the warehouse(compound).
• Timely and correct reporting on the stock movement to the project manager.
• Applying correct stock control measures
• Maintain DRC Basra warehouse(compound) documentation in an orderly and systematic filing system
• Plan future storage capacity and locations within the Warehouse(compound) and share with the SCM
• Maintain standards on health and safety, hygiene, and security in the Warehouse(compound)
• Responsible for the management and maintenance of fleet works for vehicles and generators at the DRC Basra compound.
• Responsible for adequate supplies of water, fuel, and other utilities at the DRC Basra compound.
• Conduct duties in accordance with DRC Iraq program Standard Operating Procedures (SOPs)
• Conduct duties in accordance with the DRC Code of Conduct
• Support technically base office supply chain warehouse and asset staff

Experience and technical competencies: 

• University degree (Logistics, Business Administration, or Economics will be preferred) 
• Experience in working with UN or Non-Governmental Organizations (NGO / INGO)
• Minimum 2 years of experience in Supply Chain
• Understanding of the local market, and local legislation related to contracts.
• Understanding of the Supply Chain (procurement, assets, and warehouse) rules and regulations of major international donors.
• Very good skills in MS Word, Excel, Outlook, PowerPoint
• Very good interpersonal and team skills.
• Commitment to humanitarian principles and values.
• Commitment to and understanding of DRC’s aims, values, and principles
• Very good English language.
• Working knowledge of written and spoken. Kurdish / Arabic will be an asset.

Education: 

• University degree (Logistics, Business Administration, or Economics will be preferred) 
• Significant proven relevant experience may be acceptable in lieu

Languages:

• Arabic Required
• Working knowledge of written and spoken English.

Key stakeholders:

• Project manager
• Finance Manager
• Supply chain manager

The position holder is expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment

Diversity & Inclusion:  DRC Iraq is committed to promoting an inclusive work environment according to our Age, Gender, and Diversity approach (AGD). We aim to have a more diversified leadership structure creating opportunities for qualified women to take on managerial roles. We also continuously work to make our workplace more accessible for persons with specific needs. We offer benefits related to psychosocial support, health insurance, maternity and paternity leave, child sick leave, and lactation breaks. As part of our commitment to promote equity, diversity, and inclusion, we strongly encourage applications from female candidates, persons living with disabilities, as well as representatives of minorities.