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Human Resources Assistant SC-5, Harare

Zimbabwe

  • Organization: WFP - World Food Programme
  • Location: Zimbabwe
  • Grade: Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Human Resources
    • Administrative support
  • Closing Date: 2022-08-18

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ORGANIZATIONAL CONTEXT

In Zimbabwe, WFP has a strong track record of delivering food assistance and managing supply chains during crises, while building resilience to shocks among vulnerable communities. The July 2022-December 2026 Country Strategic Plan (CSP) provides a road map to promote shock-responsive social protection and sustainable and resilient food systems. The July 2022-December 2026 articulates collaborative efforts to better anticipate future needs, improve data and forecasting and strengthen livelihoods and local capacities to withstand, respond to and adapt more readily to sudden or chronic stresses. WFP will support informed decision making on food security and nutrition in Zimbabwe, and will integrate nutrition, gender, protection and inclusion, youth engagement, technological innovation and decentralized zero hunger action throughout the plan. WFP will establish new partnerships and leverage existing ones to their full potential, including those with the other Rome-based and other United Nations agencies.

WFP Zimbabwe’s July 2022-December 2026 CSP focuses on the below areas:

  • Social and humanitarian assistance for food-and nutrition-insecure populations in targeted rural and urban areas.
  • Support to urban food insecure households for resilient livelihoods.
  • Support to rural communities for climate resilient livelihoods, sustainable management of natural resources and enhanced participation in local markets and value chains.
  • Collaboration with national actors to enhance capacities to develop, coordinate and implement well-informed, effective, and equitable actions for achieving food and nutrition security
  • Services to humanitarian and development actors in Zimbabwe so they can implement their programmes and provide support to their beneficiaries in an efficient, effective, and reliable way at all times, including during crises.

JOB PURPOSE

To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services. 

KEY ACCOUNTABILITIES (not all-inclusive)

  1. Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
  2. Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
  3. Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services. 
  4. Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
  5. Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
  6. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
  7. Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
  8. Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data.
  9. Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
  10. Support on a wide range of complex HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
  11. Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
  12. Draft correspondence on a range of human resources related issues for the clearance/signature of the HR Officer and/or the Head of HR Unit.
  13. Perform other duties as directed by HR Officer and/or Head of HR Unit.

STANDARD MINIMUM QUALIFICATIONS

  • Completion of secondary school education, plus a post-secondary qualification in Human Resource Management, Business Administration, Psychology, Public Administration, or any other relevant field.
  • Five or more years of progressively responsible support work experience in general administrative work, including at least one year in Human Resources or another related field. Working expertise of HR Information Management systems. Advance level in MS Office suit applications

OTHER SPECIFIC JOB REQUIREMENTS

  • Knowledge of specialized HR administrative work practices and methods, gained through relevant technical training and experience.
  • Good communication skills and good understanding of HR principles and their application to respond to and resolve a range of HR queries.
  • Ability to conduct basic analyses and to generate periodic reports and make recommendations for further actions.
  • Ability to build relationships with a variety of individuals across functional units in WFP and outside of WFP so to effectively contribute to the functioning of the unit.
  • Ability to work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.
  • Fluency (level C) in English language. 

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

N/A

TERMS AND CONDITIONS

TERMS AND CONDITIONS

Qualified candidates are requested to submit their application via E- Recruitment attaching a s igned application letter, a Curriculum Vitae   and a signed Personal History Form (P11) available at http://www.unon.org/docs/P11. This vacancy announcement is for a post in Harare duty station. The same Vacancy Announcement will be used to build a roster for similar positions that may arise in future for WFP Offices in Bulawayo and Masvingo.

This advert is open to nationals of Zimbabwe Only. Female candidates with relevant qualifications and experience are encouraged to apply.

WFP DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

DEADLINE FOR APPLICATIONS

The deadline for receipt of applications is 16 August 2022

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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