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Programme Management Specialist

Bamako

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Bamako
  • Grade: Mid level - IICA-2, International Individual Contractors Agreement
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: Closed

Background Information - PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners.  It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients.  The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Background Information - Job-specific

Background Information - Mali Programme

Mali is facing a problem of weapons and explosive hazard contamination because of protracted and recent armed conflicts. The presence of explosive remnants of war (ERW), improvised explosive devices (IED) and insecure stockpiles of weapons and ammunition (obsolete, abandoned or neglected), poses a serious threat to civilians as well as to United Nations and humanitarian personnel operating in the country.

UNMAS deployed to Mali in January 2013 to conduct an emergency assessment of the situation with regard to explosive threats. In July 2013, the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established under Security Council resolution 2100 and is currently operating under Security Council Resolution 2584 (2021). In accordance with these mandates, the United Nations Mine Action Service (UNMAS) has engaged UNOPS PSC to implement a mine action programme in Mali to:

  • Improve the protection of civilians and facilitate humanitarian assistance;
  • Enhance national capacity to mitigate explosive threats and enable compliance with international treaty obligations;
  • Reduce the explosive threat to MINUSMA and United Nations personnel.

Functional Responsibilities

Under the supervision of the Senior Programme Officer, the Programme Management Specialist is responsible for supporting the UNMAS Mali Management Team with quality assurance and mandate compliance of planned project and programme expenditures, periodic reviews and overall programme section tasks. This requires good and accurate communication for close liaison with all relevant stakeholders in the UNMAS Mali Programme and with UN partners as well as national authorities and the humanitarian and development community. Key functional responsibilities of the Programme Management Specialist include but are not limited to the following:

  • Prepare and review periodic and ad hoc substantive reports against donor contributions, projects and activities;

  • Prepare and review written communications and external relations documents for the programme, including highlight reports, articles and social media posts; 

  • Review technical training materials for branding and consistency;

  • Prepare presentations and minutes for weekly, monthly, quarterly and annual programme reviews;

  • Participate in regular reviews of project budgets and the programme budget to advise on compliance of planned expenditure with the MINUSMA and UNMAS mandates and respective financial agreements.

  • Provide logistical and substantive support for visits of donors and other delegations;

  • Assist the Chief Mine Action Programme and Head of Project Unit during donor visits, visits to embassies and presentations and visits to/by Mine Action stakeholders in country;

  • Liaise with MINUSMA and other UN counterparts on broader programmatic issues and strategic planning, such as UNSDCF and CPAS; as well as on results-based budgeting and other reporting requirements.

  • Provide programme information to partner agencies, non-governmental organizations and contractors and UN agencies as required.

  • Maintain high quality standards in the preparation and review of all written communications and information products; 

  • Maintain documentation of decisions and actions taken on strategic, programmatic and budget-related issues and draft lessons learned and best practices.

  • Keep up-to-date with developments in UN Secretariat and UNOPS results-based budgeting and related guidance as well as donor guidelines for the management of financial contributions;

  • Any other related duties as requested and tasked by the Senior Programme Officer.

Qualified female candidates are strongly encouraged to apply

Education/Experience/Language requirements

a. Education

  • Advanced University Degree (Master’s Degree or equivalent) in International Relations, Project Management, Business Administration, Social Sciences or related field with a minimum of 5 years of relevant experience; or 

  • A first level University degree (Bachelor’s Degree or equivalent) with minimum of 7 years of experience may be accepted in lieu of the advanced university degree.

b. Work Experience 

  • Relevant experience is defined as experience in Programme, Project Management or Support, Partner Liaison, Communications or Business Administration.

  • Experience in writing project proposal and reporting required

c. Language

  • Fluency in English is required (speaking, reading and writing)

  • Intermediate French is required (speaking, reading and writing) 

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contractor Agreement (IICA) Contract level: IICA 2 (ICS 10) 
Contract duration: Ongoing ICA – Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Qualified female candidates are strongly encouraged to apply.
  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects
around the world. Our mission is to help people build better lives and countries achieve
peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management,
financial management and human resources.

Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging
environments across the globe. We are looking for creative, results-focused
professionals with skills in a range of disciplines.

Diversity
With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on
behalf of our partners, spread across 80 countries, our workforce represents a range of
nationalities and cultures. We promote a balanced and diverse labour force — a
strength that helps us better understand and address our partners’ needs. We
continually strive to improve our gender balance through initiatives and policies that
encourage the recruitment of qualified female candidates.

Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and
personal demands.

This vacancy is now closed.
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