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Grants Coordinator

Glendale | Tucson

  • Organization: IRC - International Rescue Committee
  • Location: Glendale | Tucson
  • Grade: Mid level
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Managerial positions
    • Grant writing
  • Closing Date:

Job Overview:  The Grants Coordinator supports increased capacity of the International Rescue Committee in Arizona to pursue and manage diverse funding for a variety of programs through prospecting for new grant opportunities, supporting grants administration for pre-award, award and post-award processes, and engaging program staff in training and education to improve grants processes and systems. The coordinator will be responsible for supporting the development and submission of new proposals; maintaining IRC’s grant management database, pipeline, reporting schedule and other organizational systems; contributing to the office-wide culture of philanthropy; supporting sub-award processes, and engaging with broader development team efforts to engage the community. The Grants Coordinator works within the Development Department and reports to the Grants Manager.

Major Responsibilities:

Proposal Development

  •  Research and identify new public and private funding opportunities in coordination with program focal points, Grants Manager and other development staff.
  •  Support with proposal development activities including grant writing, budget creation, program design, internal reviews and submission.
  • Lead grant opening and closing meetings with program, finance, and other teams.
  • Maintain grant reporting calendar and ensure funder reporting deadlines are met.
  • Ensure pending and current opportunities are tracked and updated using grant tracking tools and IRC’s grants management database.
  • Participate in grant monitoring and budget vs actual meetings.
  • Support partnerships and sub-award activities in alignment with IRC’s Partnership Excellence for Equality and Results System (“PEERS”) system.
  • Maintain and improve organizational systems for grants administration in coordination with local leadership, program managers, development team and HQ.
  • Support adherence to internal standards and compliance for proposal development, reporting, HQ workflows, and donor compliance.
  • Participate in program design and other grant-related workshops.

General Development

  •  Develop organizational tools for concept notes, boilerplate language, data collection, templates and other efficiency measures to streamline the grant processes.
  •  Support the development of training resources to improve internal workflows, and ensure all programs follow grants management processes and business development standards.
  • Participate in development team meetings, weekly staff meetings, skills building trainings, calls, and communities of practice.
  • Other duties as assigned.

Job Requirements:

Work Experience:

  •  2+ year of Grants management and administration work experience required.
  •  Demonstrated writing and editing experience required.
  • Experience providing formal and informal training, developing tools, systems and processes preferred.

Demonstrated Skills and Competencies:

  • Strong organizational skills including multi-tasking, prioritizing, planning, and effective time management.
  •  Ability to communicate with limited-English speakers.
  • Demonstrated multi-cultural experience.
  • Highly proficient in Microsoft Office Suite and Adobe Acrobat.
  • Motivated, flexible and ability to work independently.


  • Bachelor’s Degree in Community Development, Nonprofit Management, or related field or demonstrated work experience equivalent.

Language Skills/Other:

  • Strong written and oral communication skills with a fluency in written and spoken English
  •  Valid driver’s license, active insurance policy and access to reliable transportation.

Preferred experience & skills:

  • Ability to work both independently and in a dynamic, cross-functional global team structure
  •  Demonstrated ability to work effectively with stakeholders at all levels
  • Ability to manage and work through change in a proactive and positive manner.
  • Project management and finance experience a plus.

Working Environment:  

  • Standard office working environment with the possibility of partial remote work.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity.  We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal. 

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.LI_GR1


US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles. 





We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.