Programme Management Senior Officer
Background Information - UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.UNOPS Hub in Amman supports UNOPS service provision and implementation in Jordan. It provides a range of project management and related services to its clients and partners. The current projects combine logistics, procurement, contract management, personnel recruitment and administration/financial management, institutional reforms and governance strengthening, training, security technology, borders and crossings, and Infrastructure.
Under the overall guidance of the Head of Programme, and direct supervision of the Head of PMO, the Programme Officer is responsible for the following tasks:
Project Management Support
Follow up with Project Managers (PMs) on project implementation and monitor project performance against planned targets;
Support in monitoring progress against the Project Implementation Plan via progress meetings, quarterly assurance process and review of highlight reports and exception reports;
Support and/or follow up with PMs in ensuring compliance with procedures stipulated in the UNOPS Project Management Manual;
Provide guidance to PMs towards the development of project plans and sub-plans and review project plans and sub-plans in collaboration with the Senior Quality Engineer, HoP and any other relevant personnel;
Review project, programme and portfolio schedules against baselines using planning software such as MS Project;
Ensure that proper handover documentation for infrastructure related projects is met with respect to project closure;
Perform any other duties as requested by the Head of PMO, Head of Programme and/ or the Director Amman MCO.
Provide input and feedback to the Partnerships team as needed in the development of various documentation in the project lifespan including but not limited to the Project Initiation Document and Implementation Plan;
Support PMs in the preparation and review of narrative and financial progress and final reports against donor contributions, projects and activities and coordinate with the Partnerships team for timely submission of reports;
Support PMs in relation to communication with donors with the support of the Partnerships team;
Coordinate knowledge sessions with technical experts within and outside the Hub on various subject matters;
Engage with knowledge management activities using existing UNOPS channels such as Google Currents;
Liaise with PMs to develop case studies in collaboration with the Partnerships and Communications team, and ensure quality of lessons learned, and best practices;
Follow up with PMs to ensure collection and dissemination of lessons learned and best practices.
|Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
|Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.|
|Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).|
|Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.|
|Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.|
|Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.|
|Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.|
Advanced University Degree in Construction Management, Architecture, Civil Engineering or other relevant engineering-related discipline is required.
University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Project Management, Architecture, Civil Engineering, Construction management or other relevant engineering-related discipline may be accepted in lieu of the advanced university degree.
B. Work Experience
2 years (or more based on academic credentials) of progressive experience in construction management and/or civil engineering, with focus on monitoring, reporting, planning, development and coordination in either public or private sector organizations.
Experience in working on an infrastructure project is required
UN experience is desirable
Experience in using G-Suite is desirable
Arabic - Fluent reading, writing and speaking
English - Fluent reading, writing and speaking
Contract type, level and duration
Contract type: ICA Contract
Contract level: LICA - 9
Contract duration:Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
For more details about the ICA contractual modality, please follow this link:
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- Amman is a family duty station.
- This position is open to nationals only.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.