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Programme Assistant, Temporary Assignment 364 Days, #00121429 ALG, Algiers – Algeria, MENA

Algiers

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Algiers
  • Grade: Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2022-08-18

Programme Assistant, Temporary Assignment 364 Days, #00121429 ALG, Algiers – Algeria, MENA

 Programme Assistant, Temporary Assignment 364 Days, #00121429 ALG, Algiers – Algeria, MENA

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

And we never give up.

https://www.unicef.org/fr

 

 

 

For every child, a chance...

www.unicef.org/algeria

How can you make a difference?

Purpose for the job:

 

Under the close supervision and guidance of the Deputy Representative, the programme assistant supports the respective section (s) by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.  

 

Key functions, accountabilities and related duties/tasks

 

Summary of key functions/accountabilities:

 

•             Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up to date.

 

•             Collecting invoices and filing documents for approval and thereafter processing in VISION and Mycase.

 

•             Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.

 

•             Supporting the management of administrative supplies and office equipment.

 

•             Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.

 

•             Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

 

•             Maintaining and updating a system which monitors the absence of staff.

 

•             Preparing and maintaining records pertaining to programme planning and development for his/her respective section.

 

•             Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and makes amendments and alterations as per section revisions when necessary.

 

•             Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

 

Impact of Results

 

S/He supports the section in the compilation and coordination of key work products, ensuring deadlines are met and that established rules and procedures are followed. The support provided by the programme assistant therefore creates the strongest possible administrative platform from which the country programme can then be delivered. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities.

 

For every Child, you demonstrate…

Core Values

•             Care

•             Respect

•             Integrity

•             Trust

•             Accountability

 

Core Competencies

  • Demonstrates Self Awareness and Ethical Awareness (1)
  • Works Collaboratively with others (1)
  • Builds and Maintains Partnerships (1)
  • Innovates and Embraces Change (1)
  • Thinks and Acts Strategically (1)
  • Drive to achieve impactful results (1)
  • Manages ambiguity and complexity (1)

 

VI. Skills

 

•             Thorough knowledge of UNICEF administrative policies and procedures.

•             Strong organizational, planning and prioritizing skills and abilities.

•             High sense of confidentiality, initiative and good judgment.

•             Ability to work effectively with people of different national and cultural backgrounds.

•             Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint

•             Strong office management skills.

 

 

To qualify as an advocate for every child you will have…

 

Education:           

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work and function.

 

Experience:         

A minimum of five years of progressively responsible administrative or clerical work experience is required.

 

Language Requirements:

Fluency in Arabic and French is required. Knowledge of English is an asset.

 

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. For this position, eligible and suitable Female candidates will be prioritized.

Remarks:

Position Opened for Algerian Nationals Only

Only shortlisted candidates will be notified and advance to the next stage of the selection process.

This position is not considered an elevated risk role. However, UNICEF reserves the right to conduct further vetting/ assessment within the scope of child safeguarding as appropriate.

 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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