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Associate Recruitment Officer


  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Budapest
  • Grade: Level not specified
  • Occupational Groups:
    • Human Resources
  • Closing Date: 2022-08-17
This Job Opening is available to eligible UNHCR staff members and external applicants.

Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19. Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).

Applicants must be nationals of Hungary, and be locally recruited within the country of their employment. Associate Recruitment Officer

Organizational Setting and Work Relationships
The Associate Recruitment Officer will function under the direct supervision of the Head of Unit. He/She will mainly be responsible for external recruitment for international professional vacancies which includes screening, shortlisting, interviewing and selection. Further, the incumbent will provide advice and support to ensure that the recruitment process is conducted in accordance to the Organization¿s rules and procedures. The Associate Recruitment Officer will have regular and direct contacts with managers (regarding filling posts in their areas), often advising on possible options open to them, and with functional units (regarding clearances).  The incumbent will also liaise if needed with the grading unit and external vendors on recruitment matters. The incumbent will deputise the supervisor in his/her absence and supervise some local staff with whom he/she will be working directly. The position is sensitive in that the information the incumbent gives out must be accurate and he/she must respect information which is confidential and use judgement on what can be disclosed.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

- Oversee preparation of recruitment programmes and advise on preparation of job openings when appropriate.
- Actively participate in shortlisting, assessments and interview processes and ensure compliance to set practises and guidelines for talent pool and externally advertised positions.
- Ensure that an adequate number of ready to hire candidates are maintained in the Talent Pool Profiles to meet the operational demand.
- Ensure that all third parties contracted by UNHCR for assessment (shortlisting/tests) are monitored and evaluated.
- Ensure the Unit budget; expenses are  properly recorded.
- Ensure follow up of tendering process with Procurement unit.
- Supervise maintenance of recruitment and assessment records, including MSRP entries into HR recruitment module.
- Ensure that all documentation related to recruitment process is properly archived and up to date.
- Coordinate liaison with other TOAS units and DHRM departments (APS, CMSS, PAPS) when appropriate.
- Coordinate liaison with field missions and HR representatives in the region when appropriate. 
- Ensure assessment policies/procedures and processes are implemented.
- Ensure that externally advertised shortlisting is done on time and according to the procedures in the Talent Outreach & Acquisition Section (TOAS). 
- Represent DHRM in interview panels and make selection recommendations.
- Enforce compliance with UNHCR staff rules and regulations.
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education
Business Administration; Human Resources Management; or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Not specified.

Relevant Job Experience
Previous relevant work experience in progressively responsible functions in recruitment, in an international context and/or preferably in a UN organization.
Good knowledge of recruitment/ assessment tools in an international environment.
HR IT affinity, experience with ERP recruitment module.

Field experience with a UN or International NGO in the field is an asset.

Functional Skills
*HR-Vacancy Management
*HR-Talent Management Systems
*IT-Computer Literacy
*IT-ERP (Enterprise Resource Planning) Functional Knowledge
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Core Competencies
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation

Managerial Competencies
Empowering and Building Trust
Judgement and Decision Making
Managing Performance

Cross-Functional Competencies
Analytical Thinking
Technological Awareness
Planning and Organizing Please also note that English is essential for this Job Opening. In case you face technical issues with MSRP system, please clean cache, cookies in your browser and try again. In addition you could try to use incognito mode during the application process or use another browser. If none of the above solved the issue, please contact us [email protected]
See below for this postion's Operational Context
======================================================================================================== Operational Context
Under the guidance and supervision of the Head of Unit, the incumbent plays important role focusing on risk and oversight in recruitment processes. He/she oversees the verifications for new hires, ensures compliance with relevant policies,  interprets the policies and provides advices to the clients, leads the team providing reference and other verifications for the organization, analyse  trends, provides suggestions for possible policy or operational changes, recommends exceptional measures, provides guidance on academic and other verifications to HR practitioners, managing the service provided by OneHR  centre focusing on quality and efficiency of service, provides feedback to OneHR, support the creation of tools such as HCM interfaces and dashboards, contributes in capacity buildings and trainings for HR practitioners in the field ( creating and delivering the trainings), creating and implementing workflows for new initiatives related to references and background verifications, participates in knowledge exchanges and technical discussions with other OneHR members.
The incumbent keeps frequent contacts with candidates, hiring managers, APRS section, other UNHCR units such as Personnel Administration, Legal Affairs Services. He/she will be also in regular contacts with the focal points outside of UNHCR: OneHR, peers in other UN organizations discussing technical matters and occasionally in touch with external entities such as universities and NGOs.
He/she is able to work independently with minimal supervision, pro-actively suggests the solutions for operational problems, coaches and mentors the team members and ensuring delivery of services to clients.
Experience in Human Resources in UN, in particular in reference verification, background checks and their interpretation supervisory experience as well as experience with workday or other cloud-based HCM tool are desirable. The closing date is 17/08/2022.

The position number is #10012824

Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year). Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.