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Finance and Administrative Associate

Tashkent

  • Organization: UNDP - United Nations Development Programme
  • Location: Tashkent
  • Grade: Level not specified
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
  • Closing Date:
Job Purpose and Organizational Context

The Uzbekistan Vision 2030 Fund (the Fund) is a UN Multi-Partner Trust Fund to support principled, transparent, and effective asset restitution via programs aimed at accelerating the Government of the Republic of Uzbekistan’s (the Government) national reform agenda and the 2030 Agenda for Sustainable Development and the Sustainable Development Goals (SDGs) (The closing date of the fund is 31 December 2030).

The Fund is a country-based pooled fund providing a vehicle to enable the UN Country Team members, including UN Specialized Entities, to make strategic investments in accelerating Uzbekistan’s national SDGs. The Fund draws on multi-sectoral expertise inside and outside the UN to enhance cross-sectoral approaches to national and sub-national policymaking and policy implementation, in line with global best practice and the highest standards of aid effectiveness and transparency.

The Fund will primarily target transformative interventions focusing on the strategic priorities identified and agreed between the Government and the UN within the UN Sustainable Development Cooperation Framework 2021-2025 (UNSDCF) and its subsequent iterations. Additional priorities of the UN Specialized Agencies (non-signatories to the UNSDCF) or the Government that are fully aligned with the UNSDCF and the national SDGs might also be covered by the Fund.

The position of Finance and Administration Associate is located in the UNRCO in Tashkent, Uzbekistan and reports to the Head of the Fund Secretariat. The assistant will be principally responsible for supporting the financial and administrative needs of the Uzbekistan Vision 2030 Fund.

Duties and Responsibilities

Within delegated authority, the Finance and Administrative Associate will be responsible for the following duties:

1. Administrative & Financial Support (100%)

  • Provides administrative and logistical support including organization of events (meetings, roundtables, workshops, trainings) and travel arrangements
  • Assists in procurement-related operations in accordance with UN rules and procedures
  •  Supports implementation of Finance Services i.e., Payments and Financial Transactions, month-end and year-end closures and financial reporting,  maintenance of financial records.
  • Ensures full compliance of administrative and financial processes and financial records with UN rules,regulations, policies and strategies.
  • Maintains, updates and transmits inventory records of non-expendable equipment in accordance with UN rules.
  •  Pro-actively engages with implementing organizations to facilitates awareness and adherence with the Fund’s financial and administrative standards

Work implies frequent interaction with the following:

Senior UN officials, technical staff in relevant Secretariat units and in UN funds, programmes and other UN specialized agencies, representatives and officials in national governments, international organizations, consultants, and members of the diplomatic corps.

Results Expected: Efficient administrative and logistical support provided for Secretariat needs. Finance services delivered in a timely and detail-oriented manner. Full compliance of administrative and financial processes and financial records with UN rules, regulations, policies and strategies.

Competencies
Core behavioral competencies
  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies

Business Direction & Strategy: Effective Decision Making

  •  Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources

Business Management: Communication

  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels

Finance: Financial planning and budgeting

  • Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analyzing, and reporting

Finance: Financial and process innovation

  • Financial and business process engineering expertise required to innovate, design, change and implement new financial business models, financial instruments, financing opportunities, business processes, policies and procedures, and technological solutions

Finance: Financial reporting and analysis

  • Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance

Finance: Management and cost accounting

  • Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring. Ability to use a range of costing techniques and analyze cost related data to provide quantitative information to the users of reports.

2030 Agenda: People Gender

  • UNDP's Gender Equality Seal Initiative
Required Skills and Experience
 
Education:
  • Secondary Education is required, with specialized certification in Accounting and Finance

OR

  • University Degree in Finance, Business or Public Administration will be given due consideration.
  • Qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
  • Long-listed candidates may be required to undergo the UNDP Accountancy & Finance Test (AFT)

Experience:

  • Minimum 6 years (with Secondary education) or 3 years (with a Bachelor degree) of progressively responsible finance and accounting experience is required.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages are required
  • Experience in handling web-based management systems and ERP financials, preferably PeopleSoft will be an advantage
  • Knowledge of IPSAS and/or IFRS desired
  • Experience working in Central Asia is an advantage.

Language requirements:

  • Fluency in English (both oral and written) is required;
  • Knowledge of Russian and Uzbek is an advantage.
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