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Budget and Planning Officer

Rome

  • Organization: WFP - World Food Programme
  • Location: Rome
  • Grade: Level not specified
  • Occupational Groups:
    • Operations and Administrations
  • Closing Date: 2022-08-20

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

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JOB TITLE:     Budget and Planning Officer
TYPE OF CONTRACT:    Regular Consultancy – Level II
UNIT/DIVISION:    CPP
DUTY STATION (City, Country):    HQ
DURATION:    11 months

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The United Nations World Food Programme (WFP) is the 2020 Nobel Peace Prize Laureate. WFP is the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change. 

The Corporate Planning and Performance (CPP) Division brings together the budget and performance management units and branches into a single division. CPP establishes standards, products and services to ensure a transparent and accountable planning, budgeting and performance management function in WFP. Serving internal and external clients and stakeholders, the division provides critical support to oversight and decision-making, driving the effective and efficient implementation of WFP’s mandate. CPP works across the organization to ensure effective and efficient processes across the performance cycle (planning, budgeting, implementation oversight, and reporting). The division strives to deliver simple, clear and coherent planning to reporting services and products to its clients.

This job is found in Headquarters (HQ), reports to the Chief of Strategic Financing Unit.  The strategic financing unit (CPPF) is responsible for the corporate financing mechanisms, with the objective to rapidly provide an optimal and comprehensive strategic financial solution to country offices such as Global Commodity Management Facility (GCMF), Internal Project Lending, Immediate Response account etc., enabling timely assistance to beneficiaries and mitigating the risks associated with volatility of demand, funding, and supply.

Perform working capital planning activities related to GCMF and Advance Financing mechanisms and support the development of new and effective policies, processes and practices related to working capital management. The job holder will act as a focal point and support with the design and implementation of the enhanced business model and perform thorough data analysis, consult with stakeholders, prepare communication material and update policy and guidelines. 


 

KEY ACCOUNTABILITIES (not all-inclusive)

  • Contribute to the development of working capital strategy customized to each region based on demand/ supply/ resource behaviors and logistics network.
  • Produce monthly recommendation on GCMF working capital planning and develop new and effective reports to meet varying requirements and enable informed decision-making, ensuring consistency of information presented to senior management and external stakeholders, using the SAP Integrated Business Planning inventory optimization tool.
  • Perform inventory analysis and recommend improvement actions to address imbalances in the supply and demand position.
  • Monitor and communicate to supply line managers any risk of excess or expiry inventory.
  • Develop appropriate KPIs, reports and analysis for inventory management and advance financing to help drive appropriate actions from key partners (partnership, budget and programming, supply chain, logistics, shipping, etc.) (e.g. data quality, inventory health, financial health etc).
  • Contribute towards the development, improvement and digitalization of systems, techniques, tools, processes, reports and procedures to better monitor and manage advance financing mechanisms. (IPL, IRA, GCMF).
  • Compile and/or contribute to the required resource analyses and delivering recommendations.
  • Develop communication material and reports to inform senior leadership, donors, partners, and customers on key results.
  • Act as GCMF focal point to perform and validate data analysis, support with the design of the enhanced model, identify pros and cons of various options.
  • Responsible to update documentations such as policy, circular, directive, decision memos, guidance in line with the new business model.
  • Develop communication and training material to inform key stakeholders of the new model, governance, and processes. 
  • Develop a risk management framework for the enhanced model. Identify risks and mitigating actions of the enhanced model. Categories each risk according to WFP risk matrix and develop mitigating actions plan and assign ownership.
  • Perform project management activities such as: monitor project progress, raise any delays or bottlenecks, risks or issues with the review and prepare communication material to update senior management on the project progress.
  • Develop the capacity of WFP staff in operational planning, and performance reporting, updating, and delivering training using available materials, manuals and guidelines.
  • Prepare normative guidance to further institutionalize working capital planning at WFP with industry standard reference. 
  • Other as required.
     

DELIVERABLES AT THE END OF THE CONTRACT

•    Contribute to CPPF annual target achievement
•    Ensure an optimized and efficient use of the Strategic Financing funds 
•    Contribute to the design and implementation of the new business model 
•    Implement best practices on inventory optimization 

STANDARD MINIMUM QUALIFICATIONS

 

Education:    You hold an advanced university degree in Economics, Development Studies, Statistics, Business or other relevant fields, or Bachelor’s Degree with additional years of experience.

Experience:    

    At least 6 years or more of postgraduate professional experience in resource management analysis, resource mobilization, working capital planning and forecasting. 

    Has experience in working across multiple cross-functions, including budget, partnerships, supply chain to address identified resource management issues and gaps and influence senior management to make the required decisions.

    Experience in leading forecasting reviews, utilizing planning tools such as APO, IBP and design and deploying working capital management processes and systems.

 

Knowledge & Skills:    

    You have cross-functional knowledge of operations, a problem-solving mindset, information analysis skills, presentation and reporting skills.

    You have experience working for UN agencies or NGOs in the field across humanitarian and/or development contexts.

    You have excellent written and verbal communication skills.

    You have strong interpersonal skills and the ability to foster relationships and influence decision-makers.

    You are able to work with multicultural teams of different backgrounds and expertise, to deliver as one toward common operational goals.

    Advanced use of MS Excel, Business Objects (BO), Salesforce, DOTs and reporting skills. Proficient in SAP Integrated Business Planning (IBP) or Advance Planning Optimser (APO) tools is desired.

 

Languages:    International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese is preferred.   

TERMS AND CONDITIONS

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit the following websites for detailed information on working with WFP.

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations. 
 

DEADLINE FOR APPLICATIONS


Deadline for application:  19 August, 2022 (Midnight, Rome Time)
Ref VA No. 171225

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
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