Training/Events Management and Documentation Consultant (National Consultant)

Remote | Home Based - May require travel

Organization: UNDP - United Nations Development Programme
Location: Remote | Home Based - May require travel
Grade: Consultancy - National Consultant - Locally recruited Contractors Agreement
Occupational Groups:
- Statistics
- Education, Learning and Training
- Conference Services
- Documentation and Information Management
Closing Date: Closed

Background

The UNODC Programme Office in the Philippines (POPHL) leads the component on Human Rights-Based Approach to Drug Control (HRBA-Drugs) for the UN Joint Programme for the Promotion and Protection of Human Rights in the Philippines (UN JPHR). The joint programme is a three-year endeavor that aims to improve further the situation of human rights in the Philippines, to provide support for the country in its continued fulfillment of its international human rights obligations and commitments. It is governed by a Steering Committee that the UN Resident Coordinator and the Philippines Secretary of Justice co-chair. The Department of Justice serves as the Steering Committee secretariat.

The HRBA-Drugs workplan outlines three major outputs, with 16 activities spread out in these outputs: Drug Demand Reduction; Cross-cutting Issues notably Persons Deprived of Liberty and Women; and International Cooperation. The activities include capacity building / training on human rights-based approaches to the drug problem, inter-agency meetings especially of the Technical Working Group on HRBA-Drugs. It also includes some initial researches, reviews and documentation of evidence-based good practice.

The HRBA-Drugs component is governed by a Technical Working Group (TWG) that UNODC POPHL and the Dangerous Drugs Board (DDB) co-chair. The TWG is composed of 14 Government Agencies and civil society representatives. It meets regularly to discuss and make decisions on workplans and outputs. The DDB and UNODC act as the joint Secretariat.

Duties and Responsibilities

OBJECTIVES OF THE ASSIGNMENT

The UNODC seeks a consultant to support the implementation of activities particularly for the activity indicated above. Under the supervision of the UNODC Senior Resident Policy Advisor in the Philippines, the Individual Consultant shall provide training and event management services to the UNODC POPHL as well as documentation of activities.

SCOPE OF WORK

For the period 15 August 2022 to 14 August 2023, the Consultant will provide training and events management services as well as documentation support to the HRBA-Drugs component of the UN Joint Programme on Human Rights. Consultant will be directly reporting to and supervised by the Senior Policy Adviser of UNODC POPHL, and shall receive guidance from the Senior National Programme Officer. The services shall include the following:

Manage training and other events, from planning according to UNODC requirements and target audience and objectives, to closure and documentation. These include but are not limited to the following: helping prepare activity designs and budgets, organizing preparatory meetings, coordinating requirements with trainers/speakers and participants/guests; managing communications including social media, developing event feedback surveys and pre-/post-tests, and arranging logistical and administrative requirements for the events assigned, as follows:
- PPA Training Series on “Helping Released Inmates Reclaim Their Roles in Society: PPA training programme on evidence-based recovery support”
- Co-development workshops for the design of the “Adapt and Innovate for HRBA-Drugs”
- Co-development workshops for the incorporation of UNODC modules into regular training programmes and curricula for Law Enforcement Academies;
- Consultation Meetings and Roundtable Discussions on the transition from compulsory to voluntary care for persons who use drugs (PWUD)
- Consultation meetings and workshops on the enhancement of existing policies on the transition to voluntary care for persons who use drugs (PWUD)
- Consultation meetings, expert panel meetings, and focus group discussions for legislative research contextualizing harm reduction as possible amendment to RA 9165.
- Webinar / Training Series on Drug Treatment and Rehabilitation as an Alternative to Incarceration
- Lecture Series with the UP College of Law on Human Rights-Based Approach to Drug Policy
Manage/coordinate and/or document meetings and workshops of the HRBA-Drugs Technical Working Group, in coordination with the co-chairs UNODC and DDB, as follows:
- Workshop on direction-setting, vetting and finalization of TOR;
- Updating or ad hoc meetings
- Quarterly Meetings
- Annual Reporting Meetings

EXPECTED OUTPUTS AND DELIVERABLES

The following task and deliverables table shall guide the Consultant’s work:

Deliverables/ Outputs	Estimated Duration to Complete	Target Due Dates	Review and Approvals Required (Indicate designation of person who will review output and confirm acceptance)	Name and Email address of designated person who will review and accept the output
Inception Report with Activity Plans	2 days	17 August 2021	Senior National Programme Officer	Senior Resident Advisor
Activity Design and Budget for (done with NPOs): PPA Training Series Co-development workshop for Adapt and Innovate	3 days	23 August 2022
Conduct and Completion of PPA Training Series (3 webinars)	5 days	30 August 2022
Lecture Series with the UP College of Law on Human Rights-Based Approach to Drug Policy	4 days	July to December 2022
Conduct and completion of co-development workshops for Adapt and Innovate	3 days	15 September
Conduct and Completion of PPA Training Series – 5-day in-person training of trainers and Activity Completion Report	8 days	30 September 2022
Activity Design and Budget for: Co-development workshops and consultation meetings for incorporation of UNODC modules into LE Academies Consultation Meetings and roundtable discussions on the transition to voluntary care for PWUDs	3 days	05 October 2022
Conduct of consultation meetings (3) and roundtable discussions (3) on the transition to voluntary care for PWUDs	12 days	30 October 2022
Conduct of co-development workshops (3) and consultation meetings (5) for incorporation of UNODC modules into LE academies	16 days	15 December 2022
Activity Design and Budget for: Consultation meetings, expert panel meetings, FGDs for legislative research on Harm Reduction Webinar / training series on Alternatives to Incarceration	3 days	15 December
Launch events of co-developed modules into 5 LE Academies, and Activity Completion Report	3 days	31 January 2023
Conduct of consultation meetings, etc for legislative research on Harm Reduction (6 activities)	12 days	28 February 2023
Launch of the Report on Consultation and RTDs on Transition to Voluntary Care for PWUDs, and Activity Completion Report	3 days	28 February 2023
Launch of the report on consultation and RTDs on legislative research on Harm Reduction and Activity completion Report	2 days	15 March 2023
Activity Design on Training Series on Alternatives to Incarceration	2 days	15 March 2023
Conduct of Training Activities on Alternatives to Incarceration	10 days	30 April 2023
Documentation of 4 Quarterly TWG Meetings, 1 consultative workshop, 1 annual meeting and Adhoc/subgroup meetings	10 days	August 2022 to July 2023
Completion Report	2 days	10 August 2023
Total Number of Days	134 days	12 months

INSTITUTIONAL ARRANGEMENT

Under the supervision of the UNODC Senior Resident Policy Advisor, the consultant is expected to constantly update the Senior National Programme Officer on the progress of his/her work related to the project to ensure that targets are met in a timely manner.

DUTY STATION AND DURATION OF WORK

Duty Station: Manila, Philippines (with possible travel within the country). The Consultant is expected to work remotely and provide his/her own laptop, workspace, internet connection for the work requirement. In light of the COVID-19 pandemic and declaration of State of Public Health Emergency in the Philippines, all work and travel of the Individual consultant shall be done within the guidelines and protocols set by the local and national government and in compliance with community quarantine policies.

Duration of work: 134 person days spread over 12 months (schedule of report submissions and other related documents is as indicated in the Expected Outputs and Deliverables clause). Regular updating/reporting to the designated coordinator assigned for the particular project is as stated above.

Important Reminder:

Recommended Presentation of Offer

Duly accomplished Offeror's Letter to UNDP Confirming Interest and Availability for the IC that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP;
Financial Proposal (Annex 2 of Offeror's Letter to UNDP Confirming Interest and Availability)- use UNDP Template
Personal CV or P11 Personal History Form, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;

Offerors must upload in one (1) file the documents mentioned above.

Templates for a) P11 Personal History Form and b) Offeror's Letter to UNDP Confirming Interest and Availability and Financial Proposal (Annex 2) are available through the link below. UNDP General Terms and Conditions for Individual Contractors are also available:

https://drive.google.com/drive/folders/1vB63DIM-ogrwNGNyj22jBaQnYP6k7p4f?usp=sharing

Incomplete submission of required documents may result in disqualification.

Please see the deadline of submissions above.

Because of the volume of applications UNDP receives, only shortlisted offerors will be notified.

Competencies

Competencies

Corporate Competencies

Demonstrates integrity by modeling the UN mission, vision, values, and ethical standards
Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability
Promotes UNDP's agenda in meetings

Other Competencies

Ability to work in close collaboration with a group of national and international experts, to meet strict deadlines and plan the work according to priorities;
Demonstrates capacity to plan, organize, and execute effectively;
The initiative, good analytical skills, mature judgment, and ability to work under tight schedule while respecting deadlines achievement, ethics, and honesty;
Ability to establish effective working relations in a diverse environment
Consistently approaches work with energy and a positive, constructive attitude;
Builds strong relationships with internal and external clients;
Demonstrated ability to function in a team environment and to deal with a complex multi-stakeholder environment
Good ability to use information and communication technologies as tools and resources;
Excellent written communication and presentation/public speaking skills focus on results, ability to interact productively in a teamwork environment

Required Skills and Experience

The Offers received will be evaluated using a combined scoring method - where technical proposal will be weighted 70 points and combined with the price offer which will be weighted 30 points.

The CV will be reviewed using the criteria in the table below. Only offerors who will obtain a minimum of 70% or 49 out of 70 obtainable points will be shortlisted and considered for evaluation of financial proposal.

Qualification	Points Obtainable (70 points)
Education Bachelor’s Degree in Social Science, Marketing, Business Administration, and other related courses. (14 points for Bachelors’ degree, plus 3 points for each additional degree; additional 3 points for training in project cycle management and completed staff work, or the equivalent)	20

Experience At least 2 years’ experience in providing events management, coordination, and support for clients, and/or secretariat services to a development, business, or civil society organization; experience with UN agencies/international development organizations is an advantage 21 points for 2 years, additional 3 points per additional year; additional 3 points for experience with UN/international development organization ))	30
At least 1 year experience in assisting, coordinating, and managing events and training activities on an online platform including Zoom and Microsoft Teams (14 points for 1 year experience, additional 2 points per additional year)	20
Language (must be indicated in CV) Good English technical writing and reporting skills; Good conversational English and Tagalog skills	pass/fail
TOTAL	70

SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

The Contractor should send the financial proposal based on a lump-sum amount for the delivery of the outputs identified below. The total amount quoted shall be “all inclusive” (professional fees X number of person-days, communications, etc.) that could possibly be incurred by the Contractor should be factored into the final amount submitted in the proposal.
Travel, as deemed relevant by UNDP and compliant with government guidelines on community quarantine, will be arranged and paid for by UNDP and should not be included in the financial proposal.
Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the Contractor must be ready to submit proof of insurance valid during contract duration
The contract price will be fixed output-based price.
Payments will be done upon satisfactory completion of the delivery by target due dates. Outputs will be certified by the Senior Policy Advisor prior to release of payments.

Deliverables	Target Date	Fee Basis / Percentage
Inception report with activity plans Activity Design for: 1) PPA Training series; and, 2) co-development workshop for Adapt and innovate Activity Completion Report for PPA Training series (webinars)	29 August 2022	10%
Activity Completion Report for co-development workshops for Adapt and Innovate Activity Completion Report of PPA Training Series – 5-day in-person TOT	28 October 2022	10%
Activity Design for: 1) co-development workshops and consultations on incorporation of UNDOC modules into LE Academies; and 2) consultations and RTDs on “Transitions” Activity completion Report for consultations and RTDs on “Transitions”	30 November 2022	10%
Activity completion Report for Co-development workshops and consultation for incorporation of UNODC modules into LE academies Activity Design for: 1) consultations and FGDs for legislative research on Drug Policy; 2) webinar/ training series on alternatives to incarceration; and 3) Lecture Series with UP College of Law on HRBA-Drugs	15 December 2022	20%
Activity Completion Report for Consultation meetings, etc. for legislative research on Drug Policy Activity Completion Report for Launch of Integration of Modules into LE Academies Activity Completion Report for the Launch of the Report on Consultations and RTDs on “Transitions	28 February	20%
Completion Report on the Launch of the Report on Consultation and RTDs on legislative research on Drug Policy Activity Completion Report for Training Activities on Alternatives to Incarceration	30 April 2023	15%
Minutes of meetings and Activity Reports for TWG Quarterly and adhoc meetings Consultancy Completion Report	30 July 2023	15%