Finance Assistant

Background:

The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery, and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

Scope and background:

Under the supervision of the Finance Officer the Finance Assistant handles all cash payments and collections outside the office (which needs travels to the field) and assists the department in recording, scanning documents and preparation of the monthly report for field office.

Major key Responsibilities:

The essential function of this position includes, but is not limited to:

• Perform financial activities in line with IRC Program, Personnel & Finance Regulations.
• Keeps well organized Book of Accounts at the Field Office in accordance to the Finance guidelines.
• Coding all the transaction properly on the Finance vouchers as per approved PR
• Prepares check and effect payments after approval from the designated official.
• Replace the finance Officer in her/his absence & undertakes all reporting requirements.
• Prepare the actual T2-tracking & forward to Finance officer for review.
• Keep filing systems in which documents could be readily available and easily traced to.
• Undertake all duties with at most care and with persistent effort.
• Give attention to detailed accuracy and neatness in documentation.
• Ensuring authenticity of Documents, correctness of amounts, dates, signature etc.
• Prepare Receipt and payment Vouchers for approved Payment/Settlement Requests.
• Carries out cash count at the end of every week and at any other interval as per the IRC policy
• Operates the petty cash and cash in office Funds by holding the authorized level of cash.
• Always ensure the adequate availability of petty cash in safe box and replenish it timely.
• Keep safe box cashes as per regulation.
• Travel to project sites to effect approved payments.
• Effect Cash payment for approved purchases, labor Services, Utilities etc without delay.
• Follow up online submitted payment request and take necessary action on time.
• Journalize Bank, Cash in office and Petty Cash Accounts in standards laid down in the Finance Manual.
• Assist Program Staff, Drivers and any other staff who seek guidance in filling out forms.
• Assist the Finance Officer in Mid/end of month report and end of fiscal year account closing activities.
• Each month stamp original documents “PAID or RECEIVED BY IRC” before sending to Addis.
• Each month maintains scanned soft copies of original document sent to Addis
• Closely assist her/his supervisor in all activities
• Pre review of payment requests and PR
• Perform other appropriate duties when assigned by her/his supervisor.
• Do all tasks assign by the FM/Field Coordinator