Logistics Associate - Contracting

Vacancy Announcement

 

 

JOB TITLE:  Logistics Associate - Contracting

 

 

Grade: SC -6

 

 

Number of openings: 01

 

 

Contract Type: Service Contract

 

 

Post holders report to : Supply Chain Officer

 

 

Duration:  6 months, with the possibility of extension

 

 

Duty Station (City, Country): Kyiv/ Lviv

 

 

 

ABOUT WFP

 

The United Nations World Food Programme (WFP) is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability, and prosperity for people recovering from conflict, disasters, and the impact of climate change.

 

Our response to emergencies - saving lives and livelihoods either through direct assistance or by strengthening country capacities – remains at the heart of our operations, especially as humanitarian needs become increasingly complex and protracted.

 

 

 

JOB PURPOSE

Contracting, coordinating, and managing service providers in line with WFP transport manual and supervision of staff.

 

 

 

ACCOUNTABILITIES/DELIVERABLES/ RESPONSIBILITIES:

 

 

• Contracting of transporters and other logistics service providers.

 

• Drafting and sending out requests for expression of interest.

 

• Shortlisting of service providers in line with the expression of interest.

 

• Drafting proposals to the Logistics Contracting Committee.

 

• Presentation of proposals to the Logistics Contracting Committee.

 

• Drafting and sending out requests for quotations to service providers.

 

• Organizing and holding pre-bid meetings.

 

• Sending the performance evaluation forms for service providers to users (AOs and FOs) to evaluate service providers.

 

• Organizing and holding performance review meetings with contracted service providers.

 

• Drafting and issuing warning/ termination letters to non-performing service providers.

 

• Drafting and seeking approval of award letters.

 

• Manage logistics vendors’ contracting activities including performance monitoring and measurement.

 

• Support logistics emergency preparedness and response activities to support WFP’s response in emergencies.

 

• Gathering market intelligence and vendor assessments to support vendor selection processes.

 

• Collecting and analyzing data required for completion of market overview and highlights and CSC reports.

 

• Other as required.

 

 

Experience Required:

 

• At least three years of experience working as a Logistician in a humanitarian/recovery context

 

• Demonstrable ability to lead and manage staff.

 

• Experience in managing third-party service providers.

 

• Experience in compiling contract documents.

 

• Experience in managing contracts.
•  
• Experience in maintaining and working with corporate systems.

 

• Information management and reporting

 

• Excellent analytical skills

 

• Vendor Management

 

 

Education:

 

• Bachelor’s Degree in procurement, logistics, supply chain, or related field.

• Professional qualification. E.g., CIPS, Certification in Humanitarian Logistics.

 

 

Language:

 

• Fluency in written and spoken English (level C).

 

• Fluency in Ukrainian/ Russian is an asset.

 

 

All employment decisions are made based on organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

 

 

 

Female Applicants are strongly encouraged to apply.

 

DEADLINE FOR APPLICATIONS

 

Thursday, 19 August 2022