Resource Planning Associate

This Job Opening is available to eligible UNHCR staff members and external applicants.
Candidates must be legally present in Hungary at the time of application, recruitment and hire.

Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19. Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS). Resource Planning Associate

Organizational Setting and Work Relationships

The Resource Planning Associate normally reports to a more senior Resource Planning colleague and is responsible for assisting the supervisor in ensuring that resource planning and allocation decisions are documented and accurately recorded in the relevant ERP system, that budget submissions are reviewed and evaluated to support decision-making, and that budget, income and expenditure analysis are regularly performed and significant variances/issues are timely reported to management.

The incumbent will liaise with Bureaux and Divisions in HQs on all resource planning and management issues. Regular and frequent discussions between the incumbent, the other resource planning colleagues are necessary to ensure that the latest policies and parameters are shared, used and updated consistently.


All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Assist in maintaining in-depth understanding of the area of responsibility to facilitate the analysis of budget management and budget submissions.
- Produce budgetary and financial reports and tables in support of internal recurrent processes such as the annual programme review, revenue allocation, mid-year review, year-end accounts closure, finance meetings, and other as well as of ad-hoc reports and queries.
- Assist in the preparation of the Office¿s budgetary and financial reports for external governance and oversight bodies.
- Assist in maintaining budgetary systems and participate/provide inputs to gap analysis and to the testing of system upgrades and enhancements.
- Support the planning for financial requirements, assist the supervisor in providing useful analysis of trends, in relation to the strategic directions and planned activities, reviewing and ensuring the quality, coherence, consistency and completeness of budget submissions for the initial allocation and subsequent reallocations of resources during the programme year, so that the use of available resources is prioritised and optimised.
- Disseminate Resource Planning and Management Board (RPMB) decisions and support timely and accurate implementation of decisions.
- Contribute with analysis, documentation, or any other relevant input to the preparation of notes and answer to audit queries; implement budget-related audit recommendations.
- Check budget impact of position change requests (creations, discontinuations, upgrades).
- Check funding source of requests for Temporary Assistance (sufficient ABOD or vacant position). Ensure accurate recording of position creation, changes and discontinuation.
- Provide Estimated Staff Costs to be used for budgeting.
- Monitor staff costs at organization level.
- Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements.
Salary range: NET 508,652 HUF- NET 596,302 HUF
Field(s) of Education
Not applicable.

Certificates and/or Licenses
Accounting;
Budgeting;
Finance;
Business Administration;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Work experience in Finance and/or budget. Working knowledge of International Public Sector Accounting Standards (IPSAS). Excellent computer skills ranging from the use of the most advanced functions and features of MS Excel (e.g. pivot tables and V lookups) to the use of corporate ERPs.
Desirable
Knowledge of UNHCR budgeting methodology and structure. Knowledge of MSRP PeopleSoft, its ledgers, modules, and chart fields and Hyperion. Knowledge of Focus as a planning, implementation and reporting tool.

Functional Skills
*IT-Microsoft Office Productivity Software
BU-Budgeting
BU-PeopleSoft EPM/Budget
BU-UN/UNHCR Budgetary cycle
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.



All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Competencies as defined in Job Profile Please also note that English is essential for this Job Opening. In case you face technical issues with MSRP system, please clean cache, cookies in your browser and try again. In addition you could try to use incognito mode during the application process or use another browser. If none of the above solved the issue, please contact us hqbscapc@unhcr.org
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See below for this postion's Operational Context
======================================================================================================== Operational Context

Division of Strategic Planning and Results guides and supports strategic planning and multi-year planning; ensures planning and resource allocation processes are simplified, evidence-based and coherent; strengthen results-based management and reporting on impact and outcomes and resources allocated; strengthens management and oversight of projects implemented directly or by partners.
Division has three services: Strategic and Programme Planning, SPPS; Annual Review and Budget Analysis, ARBAS; Implementation Management and Assurance, IMAS.
ARBAS guides process of annual review, detailed planning and prioritization, budgeting and resource allocation across UNHCR. Service develops guidance, tools and systems to assist operations and Divisions to prepare data-driven, impact-oriented and credible annual plans in line with multi-year strategic plans within expected resource projections for UNHCR. Service undertakes detailed descriptive and diagnostic analysis on plans, budgets, expenditures, priorities, new and ongoing needs as well as gaps, sectors and operations where more resources are sought to meet increasing needs.
The Position Management Unit is responsible for the daily management of regular and temporary positions, as well as for implementation of related staff budget changes in accordance with the Resource Allocation Framework and annual planning guidelines.  The Unit monitors, analyses and reports on staff budgets and expenditures.
The incumbent will record position change requests (creations, discontinuations, upgrades), check and record the budget impact of position change requests, check funding source of requests for Temporary Assistance (sufficient ABOD or vacant position), and contribute to analysis related to these required business processes. The incumbent will monitor staff costs at organizational level, identify discrepancies and resolve budget errors related to staff budget, and coordinate actions on resolution of discrepancies on spending under the TA ABOD allocation.
The incumbent is expected to support the activities to identify trends, patterns in the field position management implementation and its impact, and provide input to activities for production of other reports and data analysis for global use. The incumbent will engage in analysis and data clean up related to position planning.
Duties related to the priorities of the budget aspects and not specifically to implementation of position management and reporting are also envisaged, as deemed by the supervisors.

The position requires knowledge of the budgeting planning cycle and budget management principles, administrative and financial rules, working knowledge of the Oracle Finance ERP, budget planning platforms, the Resource Allocation Framework, position management process in Workday, Microsoft Office, and the HR rules related to Management of Temporary Appointments, Temporary Assignments, RALS, RAAI, Assignments Management, and Management of Affiliate Workforce. The closing date is 19/08/2022
The position number is #10014060.

BENEFITS:
Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year). Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).