Project Management Support Associate

The Project Management Support Associate works closely with and under the supervision and guidance of the Country Manager and Project Managers to ensure support to efficient implementation of Projects through a range of actions contributing to planning, management and monitoring of Project activities.

In performing her/his work, the Project Management Support - Associate promotes a quality and results-oriented approach, and works closely with the Programme and Project’s personnel and Support Services, to exchange information and ensure consistent service delivery.

The Project Management Support Associate will undertake the following activities/responsibilities:

Project Monitoring and Reporting:

• Support the Project Team in Project planning, implementation and day-to-day activities.

• Provide support in maintenance of the Project filing system and different project registers.

• Supports facilitation of regular project reporting in the system, including for quarterly Quality Assurance exercise.

• Collect, sort, file and send out project files to the Project team and other relevant personnel.

• Supports the Project in monitoring the provision of services by contractors and consultants, including technical outputs as well as progress and final reports submitted.

• Support in donor reporting - prepare initial drafts, collect and sort data from internal and external sources, prepare statistical charts, tables and other; collect and file all the supporting documents.

• Support planning and participate in the project steering committee and other meetings (as required) and prepare respective minutes/protocols of the meetings.

• Support project  management activities and monitor project  implementation, in line with UNOPS Project Management Manual and Project Management ERP.Support administrative, procurement and financial processes, such as Requests  for Proposals’ announcements/ RFQs,  and evaluation processes, communicating different administrative information to Project team, beneficiaries, and administrative monitoring of the grant contracts.

Project Implementation and Visibility:

• Provide support for the Project’s communication and visibility activities in full conformity with the donors’ regulations and guidances.

• Provide event management support, including logistics, preparation of participants’ list, invitations, agenda, presentations, attendance sheets, and other.

Operational and Logistics Support:

• Assist in follow up of engagement of project consultants and submission of related time sheets.

• Manage and prepare all supporting documents related to  payments.

• Support procurement related activities.

• Maintain Project inventory list, vehicle log-sheet, fuel consumption, and other.

• Provides support in translation of documents. Interprets during meetings if/as required.

• Support Project staff and consultants with the travel-related processes/procedures.

• Perform other duties as required and in line with the incumbent’s scope of services above.

a. Education 

• High School diploma is the minimum requirement for this role 

• Degree in Business Management/Administration, Social Sciences, Humanities or related field will be considered as advantage

• A Bachelor’s or Master's Degree in the mentioned fields will be considered as an asset.

b. Work Experience

• Minimum six years of experience in performing administrative, organizational and/or project support activities

• 2 years of relevant experience is required with a relevant BA

• Experience in project monitoring and reporting a will be considered as an asset

• Experience with Project Management ERPs is a distinct advantage

• Experience with international organizations is desirable

• Experience with UN and/or UNOPS administrative management systems will be considered as an asset

c. Language

• Excellent (written and oral) English and Bengali language skills are required.

Contract type: ICA Contract level: Local LICA Support (LICA 6) [G6 equivalent]
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.


Working with us
We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).


At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.


Diversity
With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.



Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.

UNOPS offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, childcare facilities, and career coaching. UNOPS ensures a safe and inclusive working environment for women and men through field security training and measures to provide secure working arrangements  on-site and in the office.