Administration Associate G6, WFP Regional office in Cairo

.

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WHY WORK AT WFP?

SAVING & CHANGING LIVES ❤
Make a difference the world will notice.
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

GLOBAL COMMUNITY 🌍
Build bridges that unite people across the world.
Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.
How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels. 

UNLIMITED POSSIBILITIES 💡
Unlock possibilities you never thought you'd find.
WFP goes anywhere it is needed and does whatever it takes to get the job done.

LIFE-CHANGING EXPERIENCE ⭐
Reach beyond yourself and discover your true potential.
WFP offers the kind of life-changing experiences you’re unlikely find in many other organizations.

Join us to make a difference
Watch this video to know more about us!!
Link: https://www.youtube.com/watch?v=3mzGbaRAhz8&feature=youtu.be

JOB PURPOSE

To support the administrative operations within the Regional Bureau in Cairo, through coordinating and controlling a full range of administrative services in the areas of Travel Management, Vendor Management and Fleet Management while adhering to WFP policies and guidelines. To coordinate and provide high quality, client-focused and value-for-money oriented administration services. At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders should have an adequate level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders are expected to manage resources and coach and coordinate a team of support staff.

STANDARD MINIMUM QUALIFICATIONS

Education: Holder of a bachelor degree in Business/Public Administration, Commerce, Management or any other related field.

Experience : 

• Six or more years of work experience in general administration work.
• Direct experience in travel, fleet and vendor management.
• Experience in providing trainings to different audiences is highly desirable.
• Previous UN experience or int’l experience is an asset.
• Previous experience with ERP systems is an asset.

Language: Fluency in both written and spoken English (level C) and Arabic.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Demonstrate subject matter expertise in at least two of the following areas: travel management, fleet management and vendor management. 
• Proficiency in MS Office (Word, Excel and PowerPoint).
• Excellent interpersonal and communication skills.
• Team player and ability to work in a multicultural environment.
• Leadership skills and ability to lead a team smoothly and efficiently.
• Highly motivated, committed and flexible in meeting work exigencies

KEY ACCOUNTABILITIES (not all-inclusive)

1.Verify resource requirements in the areas of responsibility (Travel, Vendors, and Fleet Management) and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
2.Responsible for provision of services such as travel management, vendor management and light vehicle management and report any discrepancies or issues to the supervisor while suggesting solutions to resolve those issue.
3.Support the production of various data, compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
4.Partner with other units while planning, monitoring and processing administrative actions that are interrelated with other functions such as procurement, finance, human resources, security, events management… etc. 
5.Manage contracts with external vendors while ensuring that all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues are addressed.
6.Identify evolving needs, gaps and recommend changes in the Administration processes and procedures in the areas of responsibilities to support improvement and contribute to the development and update of administrative processes such as drafting Standard Operating Procedures (SOPs) to guide delivery of services within the areas of responsibilities. 
7.Adapt to new admin rules and directives and provide training and guidance to staff in interpretation of administrative procedures, policies, and the use of corporate systems.
8.Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues while demonstrating great customer service.
9.Supervise and manage the daily activities and performance of a support team while ensuring that both individual and team objectives are met in compliance with WFP performance standards and guidelines.
10.Assist the Admin Officer in providing regional support to Country Offices through providing guidance, technical support and trainings in areas of work as required.
11.Manage and maintain paper and electronic records within the area of responsibility in accordance with the established procedures, to ensure swift and easy data access as required.
12.Monitor the progress, assist and facilitate the roll out of new systems and platforms on a regional level within the areas of responsibilities.
13.Perform other duties as required.

Compensation Data

WFP offers a competitive compensation package including:
- Attractive salary in accordance with industry standards
- Attractive pension plan
- Child allowance
- Language allowance (subject to passing language assessment)
- Medical coverage for staff and dependents
- Variety of leave entitlements, incl. 30 days annual leave/year, maternity/paternity leave, and specialleave arrangements.

TERMS AND CONDITIONS

TERMS AND CONDITIONS
- JOB TITLE: ADMINISTRATION ASSOCIATE
- TYPE & LEVEL OF CONTRACT: FIXED TERM / G6
- DURATION & START DATE:1 YEAR - RENEWABLE
- UNIT/DIVISION:ADMINISTRATION
- DUTY STATION (CITY, COUNTRY): REGIONAL BUREAU IN CAIRO (RBC), CAIRO, EGYPT

DEADLINE FOR APPLICATIONS

Interested candidates are invited to submit their application no later than Saturday , 27 August 2022.

.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.