National Consultant – Administrative Support for the FACE Form Verifications, Filipino National Only

Background

1. Background

UN Women grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors. This year UN Women, through its Women, Peace and Security Team in Cotabato, manages the Women Peace and Humanitarian Fund (WPHF) that works with eleven (11) CSO partners in conflict impacted communities. Given the magnitude of project delivery, the project requires FACE Form Verifications support that will augment the current program support of UN Women.

 

The Administrative Support for the FACE Form Verifications supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Consultant promotes a client, quality and results-oriented approach. The Consultant works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery.

Duties and Responsibilities

1. Duties and Responsibilities

 

Under the overall supervision of the Programme Specialist/Lead for Women, Peace, and Security and Humanitarian Action in the Philippines, and direct support to Programme Associate for the WPS unit, the consultant will undertake the review and verification of the supporting documents for FACE Form under the WPS unit under Women Peace and Humanitarian Fund (WPHF) and other projects when necessary.

 

  She/He is expected to accomplish the following specific tasks:

  

1. Review and verify all related FACE financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities;
2. Provide operation and financial management guidance to WPHF Partners in accordance with existing UN Women financial and operation rules and regulation/policies.
3. Monitor FACE reporting and required financial supporting documents for FACE verification to all WPHF partners
4. Coordinate with WPHF partners, regarding FACE Reporting and FACE verification issues/concern
5. Maintaining PAs FACE budget tracking and status, determination of unutilized funds quarterly prior to liquidation,
6. Support in the preparation of Final FACE Report/quarterly
7. Organize a filing system for FACE report and its supporting documents
8. Support on project partner audit as needed

II.        Expected deliverables, timelines and payments

 

No	Deliverables	Target dates
1	Submission of activity report on all verification of supporting documents of FACE Form 11 Partner during August 2022 in line with request and feedback from UN Women	30 September 2022
2	Submission of activity status report on all verification of supporting documents of FACE Form 11 Partner during September 2022 in line with request and feedback from UN Women	30 October 2022
3	Submission of activity status report on all verification of supporting documents of FACE Form 11 Partner during October 2022 in line with request and feedback from UN Women	30 November 2022
4	Submission of activity status report on all verification of supporting documents of FACE Form 11 Partner during November 2022 in line with request and feedback from UN Women	30 December 2022

 

Contract period and work location

The consultant will ideally be based in Metro Manila (official duty station in Philippine Programme Office - Mandaluyong), but option is available to be based in the UN Women Sub-office in Cotabato City . Upon request of UN Women team and/ or partners and depending on budget availability, the consultant may travel to project/partners areas or activity venues outside duty station. The contract period will be from September 2022 to December 2022.

Any travel costs related to travel will be authorized and arranged by UN Women prior the travel date according to its rules and regulations

Competencies

Competencies

Core Values:

-             Respect for Diversity

-             Integrity

-             Professionalism

 

Core Competencies:

-             Awareness and Sensitivity Regarding Gender Issues

-             Accountability

-             Creative Problem Solving

-             Effective Communication

-             Inclusive Collaboration

-             Stakeholder Engagement

-             Leading by Example

 

Functional Competencies: (below are examples to be adjusted to each assignment)

-             Excellent analytical skills

-             Strong knowledge of UN Women processes and systems

-             Strong networking skills

-             Strong inter-personal skills, communicate effectively with staff at all levels of the organization;

-             Ability to work in a highly pressured environment

Link here: UN Women’s Core Values and Competencies

 

 

Required Skills and Experience

I.Required Qualifications

 

Education:

• Completion of secondary education is required
• Bachelor's degree in Finance, Accounting is an asset

 

Experience:

• At least 5 years of progressively responsible experience in verifications of supporting documents for FACE Form or any equivalent finance reporting works; Experience using Atlas and other programs and apps used by UN agencies an advantage.
• Demonstrated experience in supporting a team;
• Previous work experience in the UN and other development organizations is highly desirable; and

 

Language and Skills

•     Fluency in English and Filipino is required.

 

Evaluation   Applications will be evaluated based on the Technical qualification.     The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria: Technical Evaluation Criteria Obtainable Score Education   Completion of secondary education is required Bachelor's degree in Finance, Accounting is an asset   20% Experience and skills   At least 5 years of progressively responsible experience in verifications of supporting documents for FACE Form or any equivalent finance reporting works; Experience using Atlas and other programs and apps used by UN agencies an advantage. Demonstrated experience in supporting a team; Previous work experience in the UN and other development organizations is highly desirable; and       70 % Language and report writing skills Fluency in English and Filipino is required. 10 % Total Obtainable Score 100 %   Only the candidates who have attained a minimum of 70% of total points will be considered as technically-qualified candidates who may be contacted for validation interview.     Submission of application   Interested candidates are encouraged to submit electronic application to hr.bangkok@unwomen.org, with cc to  jean.ricohermoso@unwomen.org  not later than 22 August 2022, 1700H Philippine time.

Submission package includes:    Letter of Interest containing the statement on the candidate's experience in the field of recruitment UN Women Personal History Form(P11); Latest education certificate/Diploma; And Financial proposal with monthly fee in Php. Please see the financial proposal template as below:   Items Amount (PHP) 1. Lump Sum fee (monthly fee) refer to Expected deliverables, timelines and payments above   Total

 

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. 

 

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. 

 

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.