Supply and Logistics Assistant

Details

Mission and objectives

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favouritism.

Context

This UNV assignment will contribute to UNICEF’s operations in Jerusalem. The duty station for the assignment will be at the UNICEF Jerusalem Office. As this is a national UNV assignment, the volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan. Our objective is to ensure that every child in the Gaza Strip and the West Bank, including East Jerusalem, irrespective of background or circumstance, has an equal chance to fulfil their potential. The UNV Supply Assistant is established to support the procurement activities for multiple projects.

Task description

Within the delegated authority and under the supervision of Supply and Logistics Officer or his/her designated mandated representative(s), the UNV Supply Assistant will: • Support the supply unit to draft tender documents (Requests for Quotations, Invitations to Bid, Requests for Proposals), and assists in the implementation of the tender process; • Maintain and update the supplier database; • Support the sourcing of relevant suppliers of goods and services, ensures completeness of suppliers’ profiles documentation and communicates with suppliers with regards to adherence to timelines during tendering process etc.; • Support evaluations of offers through e.g. preparation of tabulation sheets; • Ensure procurement files are up to date and appropriately filed/stored to facilitate easy and quick access as needed; • Receive and distributes invoices to relevant programs, monitors invoicing process related to supply function and monitors invoice process with the goal of adherence by all parties; • Support the further development of the UNICEF Enterprise Content Management website through identification of most relevant functionality as well as information to be included linked to supply and procurement issues; • Assist with technical tasks in support of supply and logistics unit when required; • Provide administrative support to the supply and logistics unit when required; • Compile statistical information on supply chain related matters that will assist in decision making. • Any other related tasks as may be required or assigned by the supervisor.