Associate Compound Manager

Details

Mission and objectives

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safe-guard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to re-turn home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org).te

Context

Ethiopia hosts one of the largest refugees and internally displaced populations in the world. Leading the way in the CRRF roll out, the country has adopted progressive laws and policies, which offer opportunities for better protection and solutions. Melkadida Operation hosts close to 199,000 Somali Refugees in five camps: Melkadida, Bokolmanya, Kobe, Hilaweyn and Buramino. In addition, there is a reception center in Dollo Ado that hosts new arrivals before relocating them to the camps. The Ethiopia Multi-Year Strategy (2022-2024) envisioned that refugees, returnees, IDPs and other populations of concern become self-reliant, enjoy freedom of movement, are economically engaged in society, and included in improved national services and protection systems. The Sub Office in Melkadida has so far been an embodiment of this vision; a range of economically viable opportunities have been established for the refugees and hosting populations which in turn have broaden the opportunity for a more reliant community. There are a range of organizations influencing protection, including NGOs, microfinance institutions and banks, as well as international foundations, notably the IKEA Foundation. In the five camps, several projects are undertaken by Implementing and operational partners. These are usually one-year projects implemented through a partnership agreement or memorandum of understanding. The main government counterpart (RRS) serves as both an implementing partner and a monitoring agency, and together with UNHCR, joint monitoring activities are undertaken in both the refugee camps and host communities. UNHCR Sub-Office Melkadida is a compound build on 40,000-meter square plot of land in Melkadida. In the compound there are 27 buildings and 40 containers used as office and residential rooms where more than 100 staff members are accommodated. The compound also includes other facilities such as two cafeterias, a gym, a clinic, and a laundry area, a bunker to be used as a safe room, car park, a conference room, and a security guard unit near the main gate. Assets such as an electric generator and water reservoir are also installed inside the compound. The Associate compound Manager will work under the direct supervision of the Administrative Officer

Task description

Under the direct supervision of the Administrative Officer, P3, the UN Volunteer will undertake the following tasks: • Manage the accommodation facilities by assigning rooms to guests and maintain a list of guests in the compound. • Ensure accommodation facilities are cleaned on a daily basis. • Ensure the bathrooms are maintained clean on a daily basis. • Management the store with cleaning equipment and supplies and advice administration on procurement of cleaning supplies. • Ensure the maintained of office equipment/installation and machinery in the compound i.e. Generators, laundry machines/water supply/borehole and kitchen equipment; • Assist by supervising directly on a day-to-day basis the technician, electrician, plumber, Generator technician and the handy man/gardener. • Maintain a daily attendance record of casuals engaged for a specific task. • Ensure that the General Compound both International and National including the office area are clean and all trash is emptied on a daily basis. • Establish and enforce effective compound management system and criteria with the aim of strengthening internal controls, efficiency, and transparency. • Develop a well-defined compound management system that addresses various aspects of compound management in a structured and coherent manner. • Strategic oversight of planning, budgeting, monitoring of the compound management, tracking use of financial resources in accordance with UNHCR rules and regulations. • Accommodation distribution criteria finalized and implemented to ensure full transparency. • Manage Humanitarian Hub portal for guests booking and staff by ensuring quality records and reporting. • Report on annual basis on maintenance plan and other major changes in UNHCR provided accommodation to Accommodation unit in Headquarters. • Generate invoices and record accommodation revenue in the system for recoveries. • Assist Administration in compliance to the UNHCR Accommodation policy and provide feedback from guests for improvements. • Perform other duties as required.