UN Women: HR Specialist (Data, Reporting and Planning)

Background

NOTE: The duration of the assignment is for 364 days. Whereas an external candidate will be offered a temporary appointment, subject to release agreements, staff members in UN Women may be administered as a temporary assignment and staff members in the UN Common system may be administered under a loan arrangement.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource Division is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs, and for providing advisory support to the Executive Director in the formulation and implementation of UN Women's overall mission, strategy and plans of actions.

Under the supervision of the HR Manager for Functional Effectiveness and in close collaboration with relevant functional leads, the HR Specialist for Data and Reporting is responsible for HR data analysis and reporting, HR data quality and development of regular and ad-hoc personnel related reports for internal and internal stakeholders such as donor updates, audit reports, CEB, ICSC, JIU, etc. as well as collecting the data and reporting on internal HR KPIs for the Strategic Plan.  

Duties and Responsibilities

Manage HR reporting, data, and analytics:

• Translate organizational needs into analytics and reporting requirements to support decisions, strategies and workflows with data and information.
• Compile and analyze HR data to address various reporting needs, including on gender and nationality diversity aspects. Prepare accurate and quality analysis, statistics and progress reports, as necessary.
• Analyze the data to understand patterns and trends and produce analytical and visual reports to support executive decision making.
• Conduct regular data quality assurance to ensure personnel data is accurate across corporate systems and address any inconsistencies with relevant focal points.
• Manage the personnel validation process and provide end user support through dedicated mailbox.
• Monitor HR reporting requirements and timelines to ensure accurate and timely submission of reports to internal and external stakeholders (Donors, Auditors, CEB, ICSC, JIU, etc.).
• Monitor and report on HR KPIs and to address governing bodies decisions and resolutions and data requests (Member States, Executive Board, ACABQ).      
• Contribute to the review and analysis of issues and trends, preparation of evaluations or other research activities.
• Monitor trends and developments in data analytics best practices, tools, etc.
• Undertake survey initiatives; design data collection tools; review, analyze and interprets responses.
• Draft briefing notes, talking points and presentations for different stakeholders including Member States and other stakeholders.

Contribute to HRIS projects and systems:

• Collaborate with colleagues across departments to identify data analytics needs and support data-driven projects.
• Provide inputs on HR analytics and enhancement of business processes including identifying ways of improving information delivery and data capture.
• Ensure technically sound execution of data analytics projects, including development and delivery of training to end users.
• Develop data management related guidelines and SOPs.
• Collaborate with IT on data analytics, business intelligence and development of new reports and dashboards.

HR Planning:

• Coordinate input for corporate planning and compliance processes including evaluations and audits, track timelines, implementation progress, solicit input and updates from team members as needed.
• Contribute to development of the HR Work Plans and definition of SMART KPIs.
• Monitor and report on HR KPIs for the Strategic Plan and Work Plan monitoring.

Perform any other duties as assigned by supervisor.

Competencies

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies:  https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

• Knowledge of data analytics and reporting and ability to use it in the work context to inform senior management's decisions.
• Ability to identify issues, formulate opinions, make conclusions and recommendations.
• Demonstrate professional competence and mastery of subject matter.
• Conscientious and efficient in meeting commitments, observing deadlines, and achieving results.
• Take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Take ownership of responsibilities and honors commitments; delivers outputs within prescribed time and quality standards.
• Ability to lead and contribute in cross-functional and diverse teams.
• Strong interpersonal, communication and presentation skills.
• Ability to write and present ideas and concepts in a clear and concise manner.
• Ability to handle confidential information.

Required Skills and Experience

Education:

• Master’s degree or equivalent University Degree in Data Analytics, Statistics, Data Science, or Computer Science, or other related fields of study. A degree in Human Resources, Business Administration, Psychology, Organizational Development, Public Administration, or other relevant social sciences can be accepted instead when accompanied by substantive work experience in data analysis and reporting.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Certification in data analysis is desirable.

Experience:

• A minimum of 5 years of progressively responsible experience in human resources management, administration, public administration, management or related area with focus on reporting and data analysis is required.
• Experience in data management tools such as PowerBI, or equivalent, is required.
• Experience using MS Office (especially Excel and PowerPoint) is required.
• Experience in developing and conducting HR presentations to large audiences is desirable.

Languages:

• Fluency in English is required.
• Knowledge of another UN working language is an advantage.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/2022-07/UN-Women-P11-Personal-History-Form-en.doc Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Notes:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)